I. Determine the condition of the equipment. The state classifies the condition of equipment as follows:

A. Class A - New

1. Condition 1 - EXCELLENT - original condition
2. Condition 2 - GOOD - can be used with little or no repair
3. Condition 3 - FAIR - repair justifiable
4. Condition 4 - POOR - repairs not justifiable

B. Class B – Used

1. Condition 1 - EXCELLENT - original condition
2. Condition 2 - GOOD - can be used with little or no repair
3. Condition 3 - FAIR - repair justifiable
4. Condition 4 - POOR - repairs not justifiable

C. Class C - Obsolete or currently of no usable value to the declaring department

1. Condition 1 - EXCELLENT - original condition
2. Condition 2 - GOOD - can be used with little or no repair
3. Condition 3 - FAIR - repair justifiable
4. Condition 4 - POOR - repairs not justifiable

D. Class D - Junk - materials which are no longer usable for the purpose for which they were made, unrepairable equipment, wastepaper, tires, etc.

Seperate surplus forms must be used for personal computers, components or peripherals and junk items

II. Complete a Request To Surplus form for items classes A-C

A. If the Condition Class is other than D, Junk, the Request To Surplus form is submitted to Mail Services for approval. The approved form and tags are sent to the department. If needed, the department will be responsible for submitting a work order to Facilities Management for removal of the surplus items from their area after receiving the approved form and tags. The items will be placed on a surplus list and moved to the Surplus Storage area where it will be held until transferred to another department or sold.

1. Transfer of equipment between campus departments.

a. If a campus department is transferring equipment to another department, the owning department should complete the lower portion of the surplus form, have it signed by the receiving department and forward it to Mail Services. A signed copy will be sent to the department receiving the item(s) and the inventory records will be changed.

2. Equipment which is no longer of use to campus departments will be offered for sale to other UW System campuses and finally sold or given to a non-profit organization.

A. If the condition is determined to be D - Junk, the form is submitted to Mail Services for approval to dispose of. Items determined to be junk should be listed on a seperate form from equipment in Classes A-C.

1. An Approved request to Surplus will be returned to the department. After the approval the department will be responsible for submitting a work order to Facilities Management for scheduling of removal to a holding area for disposition or to another department fpr cannibalization, if so indicated.