For a complete listing of all travel regulations please refer to the University of Wisconsin System Regulation F36.
UW-PARKSIDE TRAVEL ADVANCE POLICY
We have researched ways to avoid travelers having to pay out-of-pocket expenses without the added paperwork and monitoring of travel advances. We have determined that the options available are the institutional liability purchasing card (Procard), the state-provided personal liability US Bank Visa Travel Card, and personal credit cards, which would cover most of the expenses encountered by travelers. As a result, we have developed the following policy and procedures:
1. Effective October 17, 2005, employee use of an institutional liability purchasing card for all reimbursable airline tickets, travel agency service fees, hotel room rates and car rental costs will be required. If they so choose, employees have the option of utilizing the state-provided personal liability US Bank Visa travel card instead of or in addition to the purchasing card for travel-related expenses incurred while in official travel status.
2. Travel advances are available under the following special conditions. The deans and directors have the authority to determine if these conditions are met and approve the travel advance. The minimum amount of a travel advance request has been raised from $50 to $100 unless covered under one of the bargaining agreements mentioned below. Once signed by the deans/director's representative, the advance will be processed without further examination of the need for the advance if:
The effective date of the policy is July 1, 1997. If you have any questions about the policy, please contact Tina Radley at 595-2154.