Article I. Name
Article II. Purpose
The purpose of the GBSAA is to:
Article III. Membership
Article IV. Officers
The GBSAA Executive Board shall consist of the following: elected officers: President, VP, Membership & Communications Director, Financial Advisor, Fundraising Executive Officer, Networking Executive Officer, Student Relations/Recruiting Executive Officer, and Webmaster.
President (2 year term):
The President of the Graduate Business Student Alumni Association is the overall coordinator of the GBSAA. He/she is responsible for the smooth running and coordination of all executive committee meetings, general meetings, and all other activities. The President presides over all meetings (including the Executive Committee). This includes any and all phases of preparation that are necessary to have an efficiently run meeting. The President is in charge of coordinating all written agenda topics in need of discussion.
Vice President 1 Year Term- Must Have Held Previous Office):
The Vice President will preside over all general meetings in the absence of our President. The Vice-President will be in charge of collecting regular reporting for the three standing committees: fundraising, networking, and student relations/recruiting and attend committee meetings as necessary. The Vice-President is ultimately in charge of making sure the committees are successful in accomplishing their tasks.
Membership & Communications Director:
The M&C Director is responsible for the taking of minutes of each of the meetings (including executive business meetings), typing them, and presenting them at the next business meeting for review and possible further discussion. The M&C Director will also be in charge of electronic email communications/announcements to the general membership. The M&C Director is responsible for creation and update of the membership roster of GBSAA. The M&C Director is also responsible for keeping accurate attendance records at all GBSAA meetings and activities. The M&C Director will also keep a record of all professional attendees at all GBSAA meetings. The M&C Director will provide the webmaster with current minutes, roster updates, and any current announcements necessary to be posted to the website.
The Financial Advisor will monitor the inflows and outflows of cash to the Graduate Business Student Alumni Association. The duties of the Financial Advisor include, but are not limited to, maintaining the bank account of the GBSAA, keeping the books up to date, paying bills in a timely manner, sending billing notices when necessary. As part of the system of internal controls, the Financial Advisor will perform the monthly balancing of the checkbook. The Financial Advisor shall also prepare Quarterly Reports of Receipts and Disbursements, including detail of sources of receipts and purposes of disbursements. This Report shall be made to the President, with the most current being attached to the minutes of business meetings. The Financial Advisor shall create, at the beginning of each year, a Financial Plan (anticipated revenues and expenses) and a Projected Statement of Financial Position for the end of the year. The Financial Advisor shall also prepare annual Income Statements for the organization's use. The Financial Advisor also prepares the organization's tax return.
Fundraising Executive Officer:
The Fundraising Executive Officer is responsible for a committee of his/her peers that are charged with the planning and facilitation of all fundraising events (for the GBSAA and the University) for our organization. This includes, but is not limited to: finding sponsors, direct solicitations for University projects, setting dates for fundraising events, coordinating with the networking VP for social fundraising events, all communication to sponsors, reserving locations for meetings, and ordering supplies for events.
Networking Executive Officer:
The Chairperson of Networking is responsible for a committee of his/her peers that are charged with the planning and facilitation of all networking events (social and professional) for our organization. This includes, but is not limited to: contacting potential sponsors and speakers, setting dates, all communication to speakers and guests, reserving locations for meetings, and ordering all supplies for events.
Student Relations/Recruiting Executive Officer:
The Student Relations/Recruiting Executive Officer is the liaison between the current UW-Parkside MBA students and the College of Business, Economics, and Computing. The Student Relations/Recruiting Executive Officer is to keep the Dean of the College of Business, Economics, and Computing and the organization's advisor apprised of any GBSAA activities or issues that should be brought to the attention of the University. The Chairperson is also in charge of recruiting initiatives coordinated through the GBSAA and driven by the university.
The Webmaster's primary job is to keep the chapter's website up to date. This includes keeping the calendar of events and activities current, as well as other items of interest to members. (Check with other members, officers, and the Faculty Advisors.) The Webmaster is also responsible for placing all valid GBSAA information on the website. The Webmaster should discuss all large changes with the executive committee.
Article V. Executive Board
General Responsibilities: Each officer shall aid the other officers as needed. The Executive Board shall rely upon the Wisconsin-Parkside Webmaster to keep the student body apprised of GBSAA activities.
Article VI. Meetings
Article VII. Quorum
Decisions of the Executive Board are made by majority vote of those voting, a quorum consisting of at least 7 members. In case of tie the President shall cast the deciding vote. If there is no quorum the decision may be brought to the table at the next meeting where a quorum is present by any member of the Executive board for a second vote.
Article VIII. Elections