Email Lists

Common Error Messages Received

Email Distribution Lists Spreadsheet - (73KB excel)

UPDATED 05-29-08

Frequently Asked Questions

• How do I use the lists?


• We have posted an online tutorial. You can view or download the presentation.


• Are there any limits on what messages I can send to these lists?


• Message size, including attachments, should be limited to 500KB in size.
• (It may be necessary to send links to the attachments on the web, rather than include them in the message.)


• How do I request a new list?


• Complete the Email Distribution List Request Form on the CTS web page.


• What types of lists does this process support?

The following types of lists are currently supported:


• — Advisees of a given advisor. (DL_ADV-)
• — Employees by department or Duty Code (DL_STF-)
• — Students listed in PeopleSoft student groups. (DL_GRP-)
• — Students by declared major or concentration. (DL_MAJ-)


• How long does it take for a new list to be created?


• It takes at least two business days after the request is submitted for the list to be available.


• The form is entered when received and queued for initial processing overnight.
• The results of the initial processing are sent to the list owner for verification.
• If the list is verified, the list is marked for production, and will be generated on the mailing list server overnight.
• A test message is sent to the list, and the owner and requestor are notified that the list is now available.


• Who is authorized to use the lists?


• Faculty and staff members of UW-Parkside, using their uwp.edu email address.


• What types of messages should use these lists?


• These lists were created for official communication between the University and these individuals.


• Can I see the list of members?


• The list owner sees the current snapshot as the list is created to validate the members.
• After the list is approved, the lists of addresses are passed from SOLAR to the list management software, without user intervention.


• Can I remove myself from these lists?


• Because these lists are for official University communication, members are not able to remove themselves.
• If you feel that you are member of a list that does not accurately represent your status at UW-Parkside, please contact us.


• How can I confirm my message was sent?


• When sending a message from Outlook, select either "Request A Delivery Receipt" or "Request A Read Receipt".