Minutes of the Facilities Planning Committee
for May 17, 2002

Attendees: Bill Streeter, Chair; Larry Duetsch, Marwan Wafa, Walter Feldt, Steve McLaughlin, Don Cress, Rebecca Martin, and Gene Goodman. Richard Lott and Tom Peischl attended as Ex-officio members. Absent: Timothy Fossum. Steve Carlson and Don Kolbe were invited guests.

Streeter welcomed Rebecca Martin to her first meeting and explained the membership of the committee.

SPACE UPDATES

Campus Compact will move into an office in Esther Letven's office suite in Tallent Hall. This may likely include a director and a support person. Updates will be shared as they happen.

The Charter School office (Paul Haubrich, director) is located in Tallent Hall, Room 286 and 286A. This is the old Credit Union space. That office is now up and running.

The Internal Auditor's office will be relocating to Tallent Hall, Room 284B, effective May 28th, due to the space need in the administrative area (3rd floor).
Gerald Greenfield will be moving into the space being vacated (WYLL 346).

The Financial Aid (D2 level) storage space request was resolved by sharing extra space controlled by the Cashier's Office. Both offices need to keep records fairly secure and the two offices will work out the arrangements.

UNION EXPANSION PROJECT

Steve McLaughlin discussed the needs of those that might be relocated to an expanded Union. The 30-page document was submitted to UW System's Capital Planning Office. The preliminary figures came back at $37 million which was prohibitive since this is not a state funded building. The document was re-reviewed and 10,000 square feet was removed which lowered the estimated cost to $30 million.

After a line-by-line review with Jim Albers and Tom Bittner to discuss information and expertise by them, the request was finally reduced to a $20 million project. UW System will now review the new numbers and make sure of their accuracy. After a response from System, discussions will take place on how to finance the building with students. Pro forma work will have to be done on what the operating costs, etc., will be.

Once the line-by-line assessment was done, the Multicultural Student Affairs and Admissions Office would be GPR (state tax dollars) funded and the plan now is to move those offices to the expanded Union. These offices are in addition to the $20 million but would be state funded.

The $20 million includes infrastructure remodeling of the current Union building. The cost to the students, depending on the bond rating at the time, would be approximately $200/year per FTE student. This amount is in line with other campuses that have recently opened new Union buildings.

CLASSROOM RENOVATION PROJECTS

Don Kolbe handed out drawings of the affected areas - the existing space and proposed space.

Molinaro Hall (SMI) D139 budget is $226,000 ($194,000 Classroom Renovation fund, $32,000 from 2003 Lab Mod Funds). Molinaro Hall L211, 213, 215 budget is $188,000 ($156,000 Classroom Renovation funds, $32,000 Lab Mod funds). He met with the architect last week to discuss design fees. International code requires tiered areas to be ramped for accessibility. The renovation would increase seating from 76 to 110 as proposed. The ramping may reduce the seating by 10%.

Total project cost is budgeted for $414,000. The consultant was concerned with the low technology budget of $25,000 per classroom. Don gave examples of other UW campuses' budgets in the range of $75,000 to $150,000 for similar classroom sizes. Rebecca Martin suggested and the committee consented that the consultant should include an A/V consultant in his contractual agreement.

The timing of this project was discussed and the group agreed the project should take place in the summer of 2003 due to the Lab Mod funding and the difficulty in taking these rooms off line in the fall and Spring Semesters

A subcommittee will be recommended by Martin to work with Kolbe and the Consultant in determining the preliminary designs. Kolbe will bring these preliminary designs back to the FPC for their review.

Kolbe handed out samples of other campus classrooms and technology standards. These standards assist the consultants in meeting the campus requirements. He also handed out a project specification for Audio Visual Systems in a new Geology Department Classroom at UW-Madison for the committee to review.

MOLN D134 (SMI Lab)

Most of the area is cleared out now and plans are for it to be used by the Art Department this fall.

If renovation occurs in Molinaro before the Comm Arts addition is built, which seems likely, the space would have to be vacated. Hopefully, another space could be found, otherwise they would have to return to the Art area. This is unfortunate but Streeter hopes they could use the area for approximately two years. That time span would make the expense of the move worthwhile.

CAMPUS PHYSICAL DEVELOPMENT PLAN

This is the report Bittner put together for submission by March 1. The report is incomplete as it stands. Albers notified Streeter that the Campus Development Plan must be completed and submitted by June 3rd. Bittner and Albers will complete the report.

Larry Duetsch would like to post the plan as it is on the FPC web site. The committee had no objections.

OTHER ISSUES

Chancellor's Cabinet approved the Campus Planner position. McLaughlin will chair the search committee. Approval to fill it as Academic Staff is being sought and hopes are to fill it by late summer.

The sculpture from Regency Mall will be placed near Admissions after a base is built for it. Placement is anticipated before fall classes start.