Minutes of the Facilities Planning Committee
for September 19, 2003

Attendees: Bill Streeter, Chair; Walter Feldt, Marwan Wafa, Jerry Greenfield, Steve McLaughlin, Don Cress, Richard Lott and Dick Oldenburg, staff. A CAP committee member will replace Tim Fossum who no longer is a member of CAP. Bill Streeter will follow up. Update: CAP elected David Holmes as its new chair and he will represent CAP on the FPC Committee.

1. Committee Charge

“The Campus-wide Facilities Planning Committee, working in conjunction with Academic Planning and Budgetary Planning, will consider and make recommendations for all major reallocations of space on campus. The Committee will be involved in all future facilities planning for the University and act as a forum for disputes in the realm of space allocation on campus.”

2. “Campus Planning Policies & Procedures” (Appendix A, Campus Physical Development Plan) (Handout)

This was a handout to the Committee members and will be used as a source document for future meetings. This is the policy/guideline that the UW System views for each campus as far as the chain of command for how planning takes place. This is a standard policy throughout UW-System.

3. Project Updates – some of these were discussed at the February meeting but continue to be major projects on campus.

A. Modern Language Lab (CA 136). Lab supervisor has been hired and is receiving training. Oldenburg suggested members stop and look at this state-of-the-art facility.

B. Costume Design Shop. Program has grown and more space is needed. Requires more production room. Currently teach 10 and want to increase to 15. Using Space Management Plan as a guide, Oldenburg is trying to find suitable space on the D1 level of Comm Arts. The Wargamers may have to be relocated along with the Mailroom (nearer the loading dock) and IT services (to the current Mailroom space). Maps will be handed out at the next meeting reflecting some of these proposed moves. Justification of the addition to the Comm Arts building of approximately 30,000 sq ft must show that we have a real need for more space. Right now that isn’t the case.

C. Wyllie 337 (Provost’s Conference Room). Donor is providing funds to upgrade this room. Oldenburg met with an interior designer and will draft a proposal incorporating possible upgrades for review by the University Relations office.

D. Dam/Bridge Project. Still lacking a permit from DNR – local permits have been acquired. This project has not gone out for bids yet.

4. Report of Ad Hoc Signage Subcommittee Regarding SAC Signage Project

Signage Subcommittee has met and made some basic decisions (Men’s restroom will read “Men”; Women’s restroom will read “Women”, for example). Close to finalizing the tabulation of all the space in SAC to know what the rooms are called and what they are used for. Oldenburg will be in Madison next week to meet with personnel at Badger State Industries. When he gathers that info, he will call another meeting of the Signage Subcommittee to review different signage systems. There is money available for this project.

5. Campus Physical Development Plan (CPDP) (Handout – Summary Report)

A. CPDP formally delivered by UW System Administration to UW-Parkside on March 5, 2003. This is the project that Tom Bittner has been working on for a long time. This handout is the implementation and summary section of this report.

B. Acknowledgement that CPDP is a “living” document, intended to serve as a general guide for space management, but also intended to be reviewed periodically, adjusted and updated as situations and circumstances change.

Oldenburg and Wafa will meet to tour Molinaro Hall technology corridor to assess need for classroom renovations.

6. Campus Master Plan (will be discussed at next FPC meeting).

7. Meeting Adjourned at 3:15 p.m.