Minutes of the University Planning Committee Council
for May 14th, 2003

Present: R. Martin, G. Goodman, A. Statham, B. Streeter, M. Yuen, S. Duveneck, D. Cress, C. Zanowski, C. Evans, R. Kirby, J. Keating, L. Klaver, A. Crist, E. Letven, H. Miles, D. Baldwin, B. Piazza, B. Blanchard

1. Meeting called to order at 12:05 PM

2. Chancellor made a brief statement on the status of the 03-04 budget

3. Recommendations of the U.P.C. budget subcommittee were distributed and discussed by the full committee. The subcommittee’s recommendations were accepted by the committee of the whole and it was decided to send the recommendations to the appropriate University Sub Committee or Administrative Office for action.

1) Considerations related to program reductions and potential resource reallocation will be sent to Committee on Academic Planning for action/report due Fall 03.

2) a. Workload recommendations for faculty will be obtained from the University Committee; workload issue will also be referred to the Academic Staff Committee. These committees as well as the Deans and Provost will review recommendations for consistencies and to report back to UPC during the Fall 03 semester.

b. A review of faculty and staff office hours will be undertaken by the University and Academic Staff Committees and Deans, with a report due back during the Fall 03 semester.

c. A review of the Program Assistants’ workloads should be undertaken with the intent of evening out the workflow; responsibility will reside with the Provost’s Office, Deans and Human Resources with a report due in Fall 03.

3) a. Investigate the pros/cons of implementing of a campus-wide central reservation and ticketing system; the Associate Vice Chancellor for Student Services will report to the Chancellor’s Cabinet by 9/1/03.

b. Consider consolidation of Financial Affairs, Cashier, and Registration Offices. The Assistant Vice Chancellor for Enrollment Management, and the Vice Chancellor for Fiscal Affairs should report on recommendation to the Chancellor’s Cabinet by 9/1/03.

c. Review work processes, staffing levels and shift differentials for Custodians; the Vice Chancellor of Fiscal Affairs should report back to the Chancellor’s Cabinet by 9/03.

4. Investigate the feasibility of Human Resources assuming responsibility for all hiring; Associate Vice Chancellor for Fiscal Affairs should report to Chancellor’s Cabinet by 9/03.

5. Review Management and Program Structure in Athletics; consider moving Sports Information function to University Relations. The Director of Athletics, Chair of HPEA and the Assistant Vice Chancellor for University Relations should report back to UPC by 10/1/03

6. Mail and Duplication: Investigate the feasibility of billing tuition via web; the Cashier’s Office, Computer Services and Associate Vice Chancellor for Student Services should report back to UPC by 10/03.

a. Consider ways to save paper; these issues specifically directed to University Relations (Communiqué), Registrar (Timetables); report on possible savings/implications to UPC in Fall 03.

7. Other Cost Savings Measures: Rebalance air handling system in Tallent Hall, alternative processes for collecting and disbursing monies, decentralize purchasing processes, consider eliminating fleet; Associate Vice Chancellor will report back to UPC in Fall 03.

Meeting adjourned at 1:30.