University of Wisconsin-Parkside
Corporate Sponsorship of Campus Events Policy
Policy #14
This policy is for any organization on campus to follow when seeking corporate sponsorship for an event, whether the event is held on-campus or off. If the organization is in any way identified with UW-Parkside, then this policy should be adhered to.
Corporate sponsorship shall mean: The involvement of a non-campus organization (whether for profit or non-profit) in the production of an event being sponsored by a campus organization. This involvement can be either monetary subsidy, or supplying to the sponsoring campus organization either product(s) and or publicity materials.
Requests will be made to the Director of Student Life who will:
1. Respond to the request within five (5) working days from the date that the request was submitted.
2. Evaluate the request and base the approval/denial on the campus fund raising and/or alcohol policies as appropriate.
3. Compile a summary statement to keep as a record, the reasons why the request was granted or denied. Write a position statement for denied requests and send this to the requesting campus organization and to the appeals committee.
An Appeals Committee shall be established to review any requests for corporate sponsorship that were denied by the Director of Student Life. The sponsoring campus organization would like the decision to be reviewed. This committee shall be composed of: the Dean of Students, the Vice President of the Parkside Student Government Association, the Vice President of SOC, and the Vice President of PAB.
Appeals Committee Responsibilities:
1. This committee shall respond to requests within five (5) working days from the date the appeal was submitted.
2. If this committee come to a split decision, then the matter shall be referred to the Assistant Vice Chancellor for Student Services/Dean of Students.
3. The Chancellor shall have final approval on all issues related to corporate sponsorship.
The following guidelines would be utilized by all campus organizations requesting corporate sponsorship for an event:
1. Proposal request should be submitted to the review committee at least four weeks prior to the scheduled date of the event.
2. All parts of the request form must be completed. The request will not be reviewed unless all items are completed.
3. The involvement of a corporate sponsor should be done so as to enhance the event, if not creating an event to enhance the corporate sponsor's presence on campus. The Director of Student Life shall use discretion to determine the appropriateness of the sponsorship to the event.
4. Each event shall be viewed as a separate sponsorship unless it is part of a series tournament (a pre-packaged program with advance registration/sales and anything in excess of $100).
5. A written agreement between all major corporate sponsors and the sponsoring campus organization must be submitted prior to the event which clearly outlines the forms of support from the corporate sponsor, and method by which the support shall be delivered to the campus organization sponsoring the event. This agreement must be submitted at least three weeks before the scheduled event.
6. Publicity for the event must follow the established campus promotion policy which is available in the University Activities office.
7. The monetary or other forms of support from a corporate sponsor should not exceed the entire cost of the event (including facilities rental); but should be enough support to warrant a successful event.
