University of Wisconsin-Parkside
Campus Policy on Posting Promotional Materials
Policy #32
Any information or promotional materials to be displayed on campus must follow the guidelines, which are outlined below.
Content
1. Material on posters and flyers, which can be considered as racially, sexually or otherwise offensive, may not be posted. Decisions will be made by the Student Activities staff and based on UW-System and UW-Parkside policies, or applicable federal regulations. Appeals may be made to the Dean of Students.
2. Material that promotes and/or implies the use or abuse of alcohol or drugs will not be approved. UW-Parkside shall not allow the manufacturer or distributor of alcoholic beverages to publicly or visibly connect with university events or activities. Non-alcoholic products are treated in the same manner as alcohol and beer products.
Alcohol distributors may sponsor activities and events if the name of the company does not have a beer or an alcohol brand listed in it.
General Information Regarding Posters/Flyers
3. Bulletin boards designated as campus bulletin boards may be used for posting information of general interest to the campus, and should not be used for notices that are pertinent only to a particular division or organization. Bulletin boards are located in the Main Complex, in Tallent Hall, in Residence Life, and the Sports & Activity Center.
4. All posters/flyers
must be approved by the respective posting area and will be monitored for appropriateness:
| Main Complex bulletin boards & cork strips - | Student Center Information Center |
| Sports and Activities Center - | SAC Administrative Office |
| Residence Halls - | Residence Life Office |
5. Academic department bulletin boards are controlled by the division in which they are located and are responsible for their usage and content.
6. Student organizations, academic departments, faculty and staff may post flyers on classroom bulletin boards. This promotion does not need to be stamped. Classroom boards are not available for general public use.
7. There is one bulletin board that has been designated for student organization posters and flyers so that students will know where to look for information. The student organization bulletin board is located at the L-1 level, next to the Dining Room, in the Parkside Student Center. The Student Activities Office will monitor this board.
8. One public bulletin board located in the Wyllie Hall concourse across from Women's Center has been designated as a For Sale, Rides/Riders Wanted, and Public Notices board and should only be used for this purpose. All notices are removed from this board on the last Friday of the month. Individuals may post on these boards without prior approval. Inappropriate materials will be removed.
9. Posters or flyers must be no larger than 14' x 22' and must indicate the university organization that is sponsoring the event, when and what the event entails along with admission information.
10. Only one flyer per event will be allowed per campus bulletin board and cork strip, and cannot be posted over other promotions.
11. For maximum effectiveness, posters and flyers should be posted at least one week in advance of the event and not longer than three weeks. Promotion may not be posted more than three weeks prior to the event.
12. The Student Activities Office can approve posters and flyers advertising non-University sponsored events if the event supports the University's mission. The event must be of general interest to the university community sponsored by not-for-profit organizations.
13. The sponsoring organizations must be clearly indicated on the material by stating "Sponsored By..."
14 Posters and flyers may not be attached to windows, doors, columns, walls, floors, trees, or any other part of the University grounds. Posters or flyers cannot be strewn about the main concourse, on the furniture or floors.
14. All posters and flyers that are placed in unauthorized locations or which are not stamped will be taken down.
15. During times of campus elections or very large events, special permission will be granted for additional display time and areas. Permission for approval should be obtained from appropriate offices.
16. No type of publicity is to be placed within eight feet on any side of the framed pictures, plaques, and sculptures.
17. Advertisements for persons running for state or local elected positions may be placed on the Community Bulletin Board and must have an organizational sponsor indicated on the materials to be posted.
18. Due to limited space, the university reserves the right to limit the distribution of any and all promotional materials.
Posting Banners on Walls (Larger than 14 x 22)
19. All requirements outlined in the section titled General Information on Posters & Flyers applies unless otherwise indicated.
20. Banners may not be displayed longer than two weeks. It is the responsibility of the sponsoring organization to put the banner up and to take it down within two days after the event.
21. Banners are not permitted in the Dining Room, Student Center Square, meeting rooms or classrooms.
22. Banners cannot be hung on bulletin boards or cork strips.
23. Permanent banner spots can be reserved through Student Center 209 for two weeks. Banner locations include the soffits in the Student Center, on the Bridge, and in Molinaro, Greenquist and Communication Arts Halls.
Other Forms of Promotion
24. Window painting and sidewalk chalking is allowed only by the approval of the respective area. The sponsoring organization is responsible for cleaning the area within 24 hours of the event. A request form should be completed and turned in for approval to the respective area.
25. Table tents may be put on the tables in the Dining Room, Student Center Square or Hard Hat Cafe with the permission of Student Activities. The sponsor is responsible for the removal of any table tents within two days following the event.
26. Distribution of materials in brochure racks must be approved by the respective areas. General guidelines apply to all material. Only one slot is available per brochure.
27. Distribution to resident mailboxes must be approved by the Residence Life Office. University sponsored materials will be considered for distribution if each item is individually addressed.
28. No promotional materials may be distributed door to door in Ranger Hall and the University Apartments unless otherwise approved by the Residence Life Office.
29. Distribution of flyers, leaflets or other literature on University property is only allowed by reserving a table. Organizations or offices may reserve tables through the campus reservations in Student Center 209, x2294.
30. Credit card information or vending is not permissible on campus in any form.
Amount of
Promotional Material Allotted in Each Facility
|
Main
Complex
|
Sports
and Activity Center
|
Residence
Life
|
|
25
bulletin boards
|
1
bulletin board
|
26
bulletin boards
|
|
18
cork strips
|
1
brochure rack
|
6
cork strips
|
|
50
classroom boards
|
2
brochure racks
|
|
|
1
brochure rack
|
