A student organization is
expected to use University facilities whenever it is sponsoring an event (an
occurrence which is officially sanctioned by the club or organization) or a
meeting of its organization. The use of University facilities increases accessibility
of the vent to all students, assures compliance with University guidelines,
and assures availability of adequate supervision for the event. The Parkside
Student Center has been built for student use and is supported with student's segregated
fees. Therefore, student organizations should maximize the use of this facility.
A student organization may
seek a waiver of the requirement that events be held on-campus by making a written
request on the designated form to the Director of Student Life. The request
should explain the reason(s) for seeking a waiver, and should address the two
points listed in the following paragraph. Each request for waiver will be considered
on an individual basis. The fact that any organization has been granted a waiver
in the past does not establish a precedent that other waivers will be granted.
A waiver may be granted
if the following conditions are met:
1. The student organization is locked into a certain date and there are no facilities available on-campus to accommodate the organization, and/or
2. The student organization has special food or environmental requests that cannot be provided by the campus. Environmental needs may include such elements as the infeasibility of the event being held on campus (e.g., a group trip to a sporting event such as a professional baseball game, a recreational trip such as a camping or ski trip, or an educational field trip).
Ordinarily, if a waiver
is granted permitting an event to be held off-campus, a faculty or staff adviser
will be required to be in attendance at the event in order to assure proper
supervision. However, this requirement too, may be waived in appropriate circumstances.
After reviewing a request
for waiver the Director of Student Life will either grant or deny the request.
In the event that a request for waiver is not granted within five days or is
denied by the Director of Student Life, the student organization may appeal
the decision to an appeals committee made up of the President of SOC, the Chairperson
of the Student Services committee of PSGA and the Director of Student Life.
Approval will be given for expenditure of funds for events which will be held off-campus only if the event has been approved prior to the request for expenditure of funds. This policy does not apply to student attendance at professional or educational conferences of meetings hosted by non-campus organizations.
