Space Management is responsible
for the efficient use of the university's room resources. In order to monitor
the use of offices, classrooms and other facilities on campus, the Campus Planner/Space
Manager is responsible for review of all proposals for changes in the
use of physical modernization of these facilities, and for recommendations,
when appropriate, to the proper administrative authority. In cases where proposed
changes affect one or more campus constituencies, the Campus Planner/Space Manager
will inform potentially affected parties and will seek to achieve consensus
on how the space will be used.
The Campus Planner/Space
Manager will be responsible for creating and maintaining a space management
database which will identify room use, occupants, square footage, physical arrangements,
cable and telephone drops, and other pertinent information. The office of the
space manager should be notified of all space/staff reassignments of offices,
laboratories and service areas.
Broad categories of space
use include classrooms, instructional and research laboratories, offices, support
services areas and storage. Most general purpose classrooms, laboratories, faculty
offices and department service areas are assigned to schools (departments) and
controlled by them. General purpose classrooms and instructional laboratories
are controlled at the school level during the construction of course schedules.
At the time of registration, control reverts to the Registrar, who may seek
the most efficient use of space in light of actual enrollments and demands.
Changes in space use
Proposals for changes in
space use or for physical modifications to current space shall be sent in writing
to the Campus Planner/Space Manager. Funding proposals or grant applications
which include minor renovations, major renovations, or new building projects
should be copied to the Campus Planner/Space Manager. He/she should also be
informed when occupants of offices, labs and service areas change.
The Campus Planner/Space
Manager will acknowledge receipt of proposals for changes in space use. He/she
will inform all other interested parties of the proposals, and, in cases where
possible conflict might exist about the use of a particular space, will bring
the interested parties together, including a representative from Physical Plant,
to reach a consensus about the final disposition of disputed space. Where conflicts
can't be resolved, the options will be reviewed, documented, and recommendations
prepared by the Campus Planner/Space Manager and all options and recommendations
presented for final disposition to the University Chancellor's Cabinet. Where
no conflicts exist, the Campus Planner/Space Manager will review, with representation
from Physical Plant, and make recommendations in writing about the proposals
related to space use. If the proposer disagrees with the recommendation, the
final disposition of the proposal will be made by the Chancellor's Cabinet.