The University Committee met informally at 1:00 P.M. June 27, 2006 with Provost Rebecca Martin to discuss the administrator evaluations, and with Dean Donald Cress at 1:35 P.M. to do the same.  It was agreed that the summary of results would be taken to the first Senate meeting in Fall 2006.  There were several positive suggestions which will be pursued.  The informal meeting with the Chancellor will be August 2, 2006.

 

The formal meeting was called to order at 2:35 P.M. by Doug DeVinny, Chair.  Also attending were members Fran Kavenik, Mary Lenard, and Anne Statham and Evelyn Zepp, Secretary of the Faculty.

 

1) The minutes of May 23, 2006 were approved as distributed.

 

2) The Chair announced that Lori Allen has accepted the additional position of co-director of the First Year Program.

 

3) Unfinished business:

 

              a) New Governance E-mail Distribution Lists:

   The Secretary of the Faculty distributed a summary of her meetings with Computer Network Services.  This included the rationale for changing the governance list:

       "The primary impetus for this change has been the huge increase in e-mail traffic, coupled with the growing volume of SPAM (over 60% of the UWP weekly e-mail volume).  The desire is not to limit communication, but to manage it more efficiently.  A revised governance e-mail list, based on automated e-mail distribution lists, will ensure security from unauthorized use, reduce instances of SPAM, reduce problems of ownership and maintenance of lists (the current list is not current or inclusive of the correct audience), and allow more focused targeting of mass e-mails."

 

                            i) The University Committee approved the governance core list as the 10 Duty Code Lists suggested by Computer Network Services:

DCHR: Department Chairs                                         DEAN: Dean

DNCB: Administrative Deans Cabinet                      EDHD: Education Department Head

ICHR: Acting Chair                                                        IDEA: Acting/Interim Dean

ADHA: Administrative Department Head                  ADMN: Administration

BCDA: Instructional Academic Staff                           FACY: Faculty Member

 

and with the inclusion of ACAD: Non-Instructional Academic Staff.

              There was concern that Program Directors might not be included in the lists (although they should be on the faculty list).  It was suggested that this be examined and that the Program Directors could go in the Chair list.

 

                            ii) The University Committee approved the governance extended list (GV01).  However, citing the traditional freedom of communication in the university environment, they did not wish to formulate an approval process.  Thus, the GV01 list would be those individuals who have already expressed the desire to be part of the list (Classified Staff members).  The President of Student Government would also be on the GV01 list.  Other people on the other remaining CODES (Emeritus active, Retired active, Supervisor of Classified Staff) will need to be contacted separately, or since the groups are small, could simply be included in the GV01.

 

                            iii) The University Committee reiterated its concern that the 50KB limit is too small.  They also asked for clarification of the application of this limit--assuming this limit is for mass mailings and not individual mailings.  The Committee recommended 100KB as the minimum.  They also suggested that the mailings for the Senate meetings be exempt, at least for the Fall.

                            iv) The University Committee emphasized that System rules should apply to our e-mail, and that these should again be communicated to all e-mail users.  Otherwise, the Committee approves "guidelines" in general, but does not want these to be frozen into a set of "rules."

 

                            v) Ownership (i.e. approval for change of the lists) should belong to the University Committee, in consultation, where necessary, with the Academic Staff Committee and the Classified Staff Committee.

 

                            vi) The Office of the Secretary of the Faculty will maintain the list.

 

              b) Sabbatical Review Committee Appointments:

Appointments to the Committee were finalized, pending acceptance by the final member (who later agreed to serve).  The Committee is thus:

              CRCA: Christine Evans and Michael Gurtman

              Committee on Teaching and Learning: Frances Kavenik and Anne Statham

              Recent Recipients: Megan Mullen and Judi Tucker-Snider

 

              c) Appointments to Committees: Admissions, Records and Student Information Committee (3 years):  Three names were presented as potential appointees to the final position on the committee:

Shi H. Kim (Teacher Education), Vera Kolb-Gregory (Chemistry), and Faye Akindes (Communication).

 

4) New Business:

 

              a) The Committee suggested that the matter of the unbalance in the terms of Senate members (staggering of terms) should be allowed to sort itself out.  Departments should be reminded to complete elections of Senators and alternates at their first Fall meeting.

 

              b) The Committee should plan to hear from Megan Mullen, our representative on the System Budget Committee.

 

5) There was no miscellaneous business.

 

6) The meeting was adjourned at 3:35 P.M.

 

Submitted by Evelyn Zepp, Secretary of the Faculty.