Salaried Exempt Furlough Reporting Requirements
You are currently exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and subsequently considered a salaried employee. Salaried employees only need to report when they take leave, not how many hours they work. When you take unpaid furlough leave, however, you will become an hourly employee during that seven-day period (Sun-Sat) of the week. As such, you are required to report all hours worked in that furlough week and the University must pay you for all hours worked. You should report furlough time off on your non-represented exempt classified time sheet in the “Miscellaneous” column. You MUST mark the hours as “Furlough” in the miscellaneous column. During the week you take a furlough day you need to document the hours worked and the furlough time taken during the week on your time sheet.
This is where it gets even more complicated. Salaried employees typically work more than 40 hours of work per week. If full-time employees take a furlough day and then work more than 32 hours in the other six days of that Sunday – Saturday period, the University would have to pay them for those hours thus negating the effect of the furlough. Consequently, for full-time employees, during the week furlough time is used, actual hours worked and paid leave time used plus furlough time added together cannot exceed 40 hours per seven-day week. If the total exceeds 40 hours, the furlough will be voided and will have to be used at a later date. For part-time employees, during the week furlough time is used, actual hours worked and paid leave time used plus furlough time added together cannot exceed the number of hours resulting from multiplying your appointment percentage times 40 hours in a seven-day week. For example, a person on a 50% appointment cannot exceed 20 hours (.5 x 40) and a 33% appointment cannot exceed 13 hours (.33 x 40). If the total exceeds the limit, the furlough will be voided and will have to be used at a later date.
We realize that this is difficult and onerous, but we simply have no choice in the matter and ask for your cooperation.
