The University of Wisconsin-Parkside invites applications for an Assistant. This is a full-time, 12 month Academic Staff position.
The Assistant Registrar assists in the administration of all facets of the Registrar function at the University of Wisconsin-Parkside with the goal of serving its many constituencies. This position is under the general direction of the Registrar.
Essential Job Functions
- Responsible for the integrity of all university student records
- Develop the University Calendar and supervise the organization and planning of schedule of classes and classroom scheduling
- Supervises the development of appropriate number of class sections in collaboration with the university deans and department chairs.
- Coordinates special registration functions, study abroad, and distance learning classes.
- Supervise the preparation and dissemination of university grading functions at both graduate and undergraduate levels.
- Coordinate all end of term activities including late enrollment transactions, repeats, academic standing and honors.
- Coordinate imaging process related to student records.
- Complete certification of athletic eligibility.
- Resolve any issues related to student enrollment.
- Participate in testing processes related to batch bundles and system upgrades.
- Develop documentation related to student information system and student records.
- Utilize reporting tools to manage ensure data integrity.
- Administers the University's computerized advising/degree audit system at the undergraduate and graduate level.
- Coordinate production of university catalog
- Assist with maintenance and updates as needed.
- Develops documentation pertaining to the computerized advising degree audit system.
- Counsels advisers and other staff on the use of the computerized
- Manage the day to day operations of the Registrar’s office.
- Training and supervise Registrar staff.
- Coordinate and management workload demands
- Develop and maintain office policies and procedures
- Develop and maintain FERPA compliance procedures and training
- Develop and implement short and long term goals for the office
- Meet with and respond to staff, faculty and students regarding issues and concerns.
- Participate in appropriate university governance committees.
- Assumes duties of Registrar in their absence, including duties on Curriculum Committee, Planning Committee and CDR submissions.
Knowledge, Skills and Abilities
- Considerable knowledge and understanding of student records, and registration processes.
- Possess advising, communication, and public relations skills required to interact continually with students, advisors, and department administrators.
- Working knowledge of FERPA rules and regulations and ability to ensure compliance.
- Ability to monitor academic progress, analyze/track degree completion status, evaluate and process executive actions, and interpret and explain university policies and procedures.
- Comprehensive understanding of and adherence to University policies and guidelines as they relate to academic records and graduation requirements
- Ability to work with a diverse student body and the ability to understand and support different student needs
- Ability to analyze, troubleshoot , and solve issues thinking systemically to create effective processes, and develop/apply logical solutions in a complex environment
- Excellent communication skills, both written and verbal
- Excellent conflict resolution skills
- Interpersonal, time management and supervisory management skills, problem solving skills and the ability to train and motivate others.
- Project management skills including: organization, prioritization, and management of large amounts of data.
- Considerable experience with MS Office (Word, Excel, Access, PowerPoint), PeopleSoft, DARS, TIS, imaging and the ability to create queries.
- Experience working with printers, copiers, faxes, calculator, microfilm reader/printer, cash register, and a charge card machine.
- Ability to train others on academic requirements, policies, processes/procedures as well as technical software applications
- Ability to maintain accuracy and details amidst interruptions and under pressure
- Bachelor’s degree
- Work experience in higher education
- Experience with an integrated information system
- Demonstrated experience with MS Word and Excel
- Documented project planning experience
- Master’s degree
- Experience in higher education in Registrar’s office.
- Knowledge of federal and staff laws related to student records management.
- Experience with integrated student information system ( e.g PeopleSoft Student Administration software experience )
- Experience with an automated degree audit system and degree evaluation
Salary: Commensurate with qualifications and experience. The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Review of Applications: Applications received by September 30, 2013 are ensured full consideration. The position is open until filled.
To Apply: Go to: www.careers.wisconsin.edu Click the "Apply Now" button. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password' and select "Login." If you have questions about how to apply from the Candidate Gateway, go to https://kb.wisc.edu/hrs/page.php?id=21900
Your application will not be considered complete until all required documents are attached and all required fields are completed.
Please be sure you have included:
Cover Letter outlining your qualifications for the position
Names and Contact information for three professional references
If you have application questions call or email:
Phone: (262) 595-2799