University Business Specialist
University of Wisconsin - Parkside
Position Location: Southeastern, WI
Reporting Relationship: Assistant Vice Chancellor for the Office of Institutional Effectiveness
The University of Wisconsin-Parkside is committed to academic excellence, student success, diversity and inclusiveness, and community engagement. UW-Parkside grants bachelor's and master's degrees in more than 30 academic programs and currently enrolls 5,200 students, many of whom are first-generation and nontraditional. UW-Parkside is the most ethnically diverse campus in the University of Wisconsin System with more than 20% students of color and 19% faculty and instructional staff of color. UW-Parkside benefits from the cultural diversity of the communities it serves in southeast Wisconsin. Located in northern Kenosha County in the Chicago-Milwaukee urban corridor, much of the university’s 700-acre campus has been preserved in its natural wooded and prairie state.
This position provides project management and data support to the Office of Institutional Effectiveness and is charged with supporting Academic and Strategic initiatives at the University. The University Business Specialist will provide direct support for the integration of University planning, budgeting, resource allocation, and assessment. The position will provide indirect support to members of senior administration and the University governance leaders. Among the primary functions of this position is to manage administrative projects and to increase efficiencies by centralizing these responsibilities. This position utilizes research and data analysis to support project outputs. The University Business Specialist will use state of the art technology to improve project outputs and manage and improve University administrative processes. This position also performs other high level analysis of academic and university administrative data and reports duties as assigned. In addition, the lecturer will teach for-credit classes in project management and other related topics. Performs other duties as assigned.
A. Project Planning and Management
- Lead, create and manage projects in the Office of Institutional Effectiveness related to campus planning, budget, resource allocation, and assessment functions.
- Provide project management leadership and support for preparations for the Higher Learning Commission (HLC) accreditation and self-study processes.
- Provide support for the implementation and assessment of the University’s strategic plan.
- Communicate and collaborate with internal stakeholders: define scope, set deadlines, assign responsibilities and prepare reports for upper management regarding the status of the HLC projects and ensure project is completed in a timely manner.
- Train University department staff on best practices in project management.
- Design and facilitate information flow across units, to ensure effective dissemination/feedback of data and information regarding campus-wide projects and processes
B. Instruction in the University
- Teach for-credit courses in Project Management related courses
- Develop course curriculum and syllabi; provide instruction; perform student grading/evaluation and advising.
- Participate in department meetings, conduct office hours, and provide service to the University and the community.
C. Process Redesign and Improvement
- Identify administrative processes across University departments needing improvement.
- Quantify and qualify results of process improvement action team initiatives.
- Train University departments and staff on best practices and process redesign for effectiveness and efficiency.
- Develop core measures to demonstrate tangible improvement and progress.
D. Presentation of Information and Data
- Analyze and compile information for UW-Parkside Chancellor, Provost, Vice –Chancellors, and UW System reports and initiatives.
- Develop tables, graphs, charts, and presentation materials as needed using state of the art technology systems and programs.
- Represent the University at discussions regarding the use of academic and university data for high level decision-making.
Essential Knowledge, Skills and Abilities:
- Knowledge of financial and budget principles and practices.
- Knowledge of University administration and academic departments and functions.
- Knowledge of and experience in, the latest university research methods, tables, graphs, statistics, and analysis for the purpose of contributing to and enhancing existing university documents such as grants, reports, planning documents, UW System report, and related documents.
- Knowledge of analytical tools and applications of economics and higher education to solve complex process and management problems.
- Experience in implementation or processes and process improvements using recognized, higher education tools.
- Experience developing and integrating budgets using spreadsheet software.
- Ability to use research models such as microeconomic and quantitative optimizing techniques in data driven decisions.
- Ability to teach undergraduate level courses in business processes such as project management.
- Ability to develop course curriculum, draft course assignments and syllabi, perform grading and assessment and student advising.
- Ability to reach and analyze very complex systems and issues using scientific method.
- Ability to develop and apply principles of the latest models of Project Management.
- Ability to articulate policy and procedures to diverse audiences and to assist in development of integrated budget planning and analysis using the latest analytical tools.
- Ability to independently design, analyze, articulate and communicate data trends and projections regarding current higher education issues.
- Ability to think critically, independently analyze problems and data and to develop and implement creative solutions.
- Ability and experience to plan, manage and oversee complex projects, meet deadlines, be detail oriented, have strong organizational and communication skills and work in a fast-paced, high energy environment.
- Ability to use data analysis to prioritize work and communicate priorities to campus leadership.
- Excellent interpersonal, oral and written communication to represent the University to the community.
- Ability to develop and work as an effective member of a process and project team.
- Ability to interact effectively with faculty, department directors, University leaders in a customer focused environment.
- Master’s degree or higher in business administration or related field
- Work experience in project management
- Experience with the latest process and project management tools, technology and systems
- Demonstrated excellent written and oral communication skills
Application Deadline: Applications submitted by April 16th, 2012 will have full consideration; position is open until filled.
Interested candidates should submit the following, preferably in electronic format:
- a cover letter outlining their qualifications for the position
- list of 3 or more professional references with contact information
Email submissions to: firstname.lastname@example.org
Mail submissions attention: Ruth Tylock, Search and Screen Support, Tallent Hall, University of Wisconsin-Parkside, 900 Wood Rd., Kenosha, WI 53141.
UW-Parkside is an AA/EEO employer
This notice is being provided as a result of the filing of an application for permanent labor certification for this job opportunity.
A competitive recruitment and selection process was conducted for this employment opportunity and a U.S. worker was not selected. An application for Alien Employment Certification is being filed on behalf of the alien to fill the employment opportunity. Anyone with documentary evidence relative to the application, or available workers, wages and/or working conditions, may contact the Regional Certifying Office of the Department of Labor at the following address:
US Department of Labor
Employment and Training Administration
Foreign Labor Certification National Processing Center
Harris Tower, 233 Peachtree Street, Suite 410
Atlanta, GA 30303
Phone: 404-893-0101 FAX: 404-893-4642