Graduation Services Coordinator
The University of Wisconsin-Parkside invites applications for the Graduation Services Coordinator (Official Title: Student Services Coordinator). This is a full-time, 12 month Academic Staff position to start this summer.
This position is under the general direction of the Registrar within the Enrollment Management division. This position plays an integral role in the retention and graduation of students through collaboration with academic departments and academic and career advising, management of degree audit and evaluation processes and direct student service and support.
Essential Job Functions
A. Manage Degree Audit System
- Understand curriculum, including university requirements, major requirements and other specialization.
- Update programs based on changes to curriculum by interpreting curriculum committee minutes and revised program plans.
- Understand academic policies and encode the degree audit system to accommodate policies
- Research and solve degree audit problems as appropriate
- Assist faculty, advisors and students with questions about degree audit reports
- Research and implement new functionality as appropriate
- Provide training and support to academic advisors and faculty regarding graduation requirements and degree audit system
B. Graduation Evaluation
- Manage all aspects of the graduation application process including proactively working with academic advisors to determine initial graduation eligibility
- Use appropriate systems to evaluate student records and program plans to determine if major and minor requirements, grade points, credit accumulation and other requirements have been met.
- Manage communication with students regarding graduation status
- Confer with students regarding requirement deficiencies and recommended course of action.
- Meet with appropriate staff regarding individual student graduation problems.
- Communicate with constituents about important dates and deadlines.
- Coordinate Senior Send Off celebration
- Serve on commencement planning committee and assist with commence related activity
- Coordinate timely entry of graduation related information in PeopleSoft.
C. Additional Duties
- Supervise staff involved with graduation activities.
- Prepare a graduation report each term which includes an assessment of graduation events.
- Assist the Registrar with Post-term CDR and other system’s needs.
- Assist with ongoing maintenance of Peoplesoft campus solutions and related technology projects
- Serve on designated university and system committees
- Provide standard reports as required
Knowledge, Skills and Abilities
- Possess advising, communication, and public relations skills required to interact continually with students, advisors, and department administrators.
- Ability to monitor academic progress, analyze/track degree completion status, evaluates and process executive actions, and interprets and explains university policies and procedures.
- Excellent communication skills, both written and verbal; excellent conflict resolution skills; interpersonal, time management and supervisory management skills, problem solving skills and the ability to train and motivate others.
- Comprehensive understanding of and adherence to University policies and guidelines as they relate to academic records and graduation requirements
- Considerable knowledge and understanding of the Registrar’s Office schedule of activities throughout the year and the timeline in which these activities occur
- Considerable project management skills including: ability to organize, prioritize, manage large amounts of data, anticipate situations, communicate effectively and generate momentum with others
- Considerable experience with MS Office (Word, Excel, Access, PowerPoint), PeopleSoft, DARS, TIS, imaging and the ability to create queries and work with printers, copiers, faxes, calculator, microfilm reader/printer, cash register, and a charge card machine.
- Working knowledge of FERPA rules and regulations and ability to ensure compliance.
- Ability to troubleshoot and solve difficult problems, think systemically to create effective processes and procedures that effect the university and analyze situations in order to apply logical solutions in a complex environment
- Ability to train others on academic requirements, policies, processes/procedures as well as technical software applications
- Ability to maintain accuracy and detail amidst interruptions and under pressure
- Ability to work with a diverse student body and the ability to understand and support different student needs
- Ability to use a computer for extended periods of time, to bend for filing and lift boxes of forms and files.
- Bachelor’s degree
- Work experience in higher education
- Experience with an integrated information system
- Demonstrated experience with MS Word and Excel
- Documented project planning experience
- Master’s degree
- Higher education experience in Advising, Registrar’s office, or Admissions.
- Experience with integrated student information system ( e.g PeopleSoft Student Administration software experience )
- Experience with an automated degree audit system and degree evaluation
- Documented event planning experience
Salary: Commensurate with qualifications and experience. The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Review of Applications: Applications received by June 30th, 2013 are ensured full consideration. The position is open until filled.
Go to: www.careers.wisconsin.edu
Click the "Apply Now" button. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password' and select "Login." If you have questions about how to apply from the Candidate Gateway, go to https://kb.wisc.edu/hrs/page.php?id=21900
Your application will not be considered complete until all required documents are attached and all required fields are completed.
Please be sure you have included:
Cover Letter outlining your qualifications for the position
Names and Contact information for three professional references
If you have application questions call or email:
Phone: (262) 595-2281
About the University:
UW-Parkside is committed to diversity, engagement, access, and academic excellence. Candidates who can contribute to these goals are encouraged to identify strengths and experiences. The University enrolls approximately 5,100 students, many of whom are first generation and nontraditional students. Located in northern Kenosha County in the Chicago-Milwaukee urban corridor, much of the university's 700-acre campus has been preserved in its natural wooded and prairie state.
It is the policy of UW Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
The University of Wisconsin-Parkside is an equal opportunity, affirmative action employer. A criminal background check and degree verification are required prior to starting employment.