Office of Institutional Effectiveness
Process for Grant Proposal Development (Pre-Award)
Download a printable copy of this process (PDF)
Project Idea
Timeline: at least 6-8 weeks prior to grant deadline
- Unsolicited
- Directed (from senior leadership)
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Supervisor Approval
Timeline: at least 4 weeks prior to grant deadline
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Contact with Research Administration
Timeline: at least 4-6 weeks prior to grant deadline
- Evaluate feasability
- Prioritize based on department, institutional needs
- Aligned with strategic plan?
- Budgetary constraints (match?)
- Go/no go decision
- Establish timelines, deadlines, responsibilities and workload if applicable
- Engage budget and HR as applicable
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Proposal Writing Process
Timeline: 3-4 weeks prior to grant deadline
- PI sends drafts to Director of Research Administration for input and guidance
- Budget drafted and refined
- PI begins securing letters of support/committment if applicable
- Grants Transmittal Form completed by PI
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Pre-Submission
Timeline: 2-3 weeks prior to grant deadline
- PI sends final draft to Director of Research Administration
- Research Administration responds with recommended changes or potential problems
- Research Administration begins submission paperwork (forms, checklists for submission, budget narrative, budget forms)
- Verify indirect costs
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Final Submission
Timeline: no less than 2 weeks prior to grant deadline
- Final revisions and editing completed
- All forms completed
- Submission by Research Administration no less than 2 days prior to deadline to avoid delays with grants.gov or other
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