Faculty and Staff

Many of you are aware our students were provided prorated refunds for parking and dining plans, and are wondering whether similar refunds for faculty and staff are forthcoming. The short answer is yes.

Faculty and Staff with dining refunds deducted through payroll will be refunded on the following payrolls: 5A (pay date: 5/21/2020) and 5M (pay date: 6/1/2020) payrolls.  Others will be refunded via check. Dining credits issued were based on the credit on account with an additional overhead allowance given.

Parking credits were based on the same calculation used for the student refunds, and on the type of permit purchased. Employees who purchased a semester pass were issued a refund based on 7/13th. Meaning 7 weeks of the semester was used out of the 13 weeks. Employees who purchased a full year, reserved, or part-time pass were issued a refund calculated on 7/30th. Meaning 7 weeks of the 30-week pass was used. Refunds were calculated through the end of the semester; under normal circumstances no refunds would be issued after April 6th.

Parking refunds deducted through payroll will be refunded following the same schedule as the dining refunds schedule listed above. All others will be processed by the end of May, or the first week of June.

 

Thank you,

Ann Iverson
Controller - Business Services
University of Wisconsin-Parkside

Previous Updates

Below are the reporting requirements related to Section 18004(a)(1) of the CARES Act. This report will be updated a minimum of every 30 days. This report is as of 5/29/2020:


An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

UW-Parkside signed and submitted our agreement on April 11, 2020

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

$1,890,973

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

$806,571

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

An estimated 2500 students qualify for funding via the CARES Act

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

666 students have received assistance

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

Students must complete an application for Emergency Aid which is reviewed daily by a committee of staff members from the Office of Scholarships and Financial aid

Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

All instructions regarding applying can be found in the Emergency Aid Application. Students who receive funding will be notified via email. The email will include information on how funds will be received. If the student has never received a refund, they are encouraged to contact the Cashier’s Office for instruction.

Dear Colleagues:

Earlier today, the University of Wisconsin Board of Regents gave authorization for the UW System and campuses to use furloughs as a tool to respond to employment needs and future fiscal challenges brought about by the COVID-19 pandemic.

The first priority of the UW-Parkside administration is to successfully complete the spring 2020 semester and to celebrate another record-setting graduating class. Simultaneously, we are assessing our staffing needs and priorities for the summer using various revenue and expense projections.

As you know, we will deliver our summer 2020 classes online, and we have canceled all University events through June 30, 2020. We continue to monitor guidance from the CDC and the statewide Safer at Home order, which Governor Evers today extended until May 26. The governor also announced that K-12 schools will remain closed for the remainder of the academic year. As the situation changes and it becomes safe to return to campus and to host University events, we will be ready to respond.

The COVID-19 pandemic is causing unexpected revenue shortfalls. To address the challenge, we are implementing a five-part strategy over the next several months: 

  • Reducing expenses;
  • Using federal stimulus funds to supplement revenue losses from the spring semester, however, we estimate federal funding will not cover all lost revenue;
  • Matching federal stimulus support with one-time UW-Parkside funds;
  • Limiting filling of vacant positions; and
  • Using furloughs for employees who are under-utilized, who are unable to perform their duties at home or whose work responsibilities have been limited as a result of COVID-19.

At this time, we do not know which areas will be impacted by furloughs. We will be making decisions during the next few weeks with announcements before the end of April. We anticipate that Faculty and Instructional Academic Staff on nine-month contracts will not be impacted for the summer. 

Employees who are furloughed will retain their UW-Parkside benefits. Human Resources will provide information on state and federal unemployment benefits as information becomes available.

Colleagues, these are among the most difficult decisions our leadership team has had to make in my 11 years at UW-Parkside, and I assure you we are considering all options before implementation. I ask for your patience as we carefully consider how to continue the successful delivery of our mission during these unprecedented and uncertain times.

Good fiscal stewardship and moderate enrollment increases have left us in the best fiscal position we’ve been in for several years, and this will help us weather these challenging conditions. I know the past month has not been easy for anyone and the stress related to adapting to change in all aspects of our lives takes a toll.

Thank you, again, for your support of our students and each other.

Debbie Ford
Chancellor
University of Wisconsin-Parkside

Below are the reporting requirements related to Section 18004(a)(1) of the CARES Act. This report will be updated a minimum of every 30 days. This report is as of 5/11/2020:

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

UW-Parkside signed and submitted our agreement on April 11, 2020

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

$1,890,973

3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

$607,517

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

An estimated 2500 students qualify for funding via the CARES Act

5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

553 students have received assistance

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

Students must complete an application for Emergency Aid, which is reviewed daily by a committee of staff members from the Office of Scholarships and Financial aid

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

All instructions regarding applying can be found in the Emergency Aid Application. Students who receive funding will be notified via email. The email will include information on how funds will be received. If the student has never received a refund, they are encouraged to contact the Cashier’s Office for instruction.

Dear Campus Community,

Due to the unprecedented disruption caused by the coronavirus pandemic and the effect it is having on UW-Parkside students, faculty and staff, the Offices of the Chancellor and Provost, in consultation with the University Committee have made the decision to adopt an opt-in credit/no credit grading system for the spring 2020 semester. While realizing it is not ideal, we believe that this system will provide maximum benefit to the greatest number of students. A communication that will be sent to students on Monday is attached. It provides a detailed description of the interim grading system, and advises students to seek the advice of faculty and advisors before opting in to the CR/NC system, as we realize this may have implications for veterans and for students who plan on applying to graduate and professional programs, are seeking licensure, need adequate preparation for the next course in a series, etc.

For faculty and instructional academic staff, the basic elements of the grading system are as follows:

  1. Except for courses that are already listed as CR/NC, you will enter letter grades, A through F, as you normally would and at the normal time.
  2. After receiving their grades, students will have the option to change any A through F graded course to the CR/NC system. Students will communicate their decisions to the Office of the Registrar.
  3. For students electing the CR/NC option for individual courses, grades of A through D- will be converted to CR and grades of F will be converted to NC. The grade conversions will be made by the Registrar.
  4. For any course requiring a minimum grade as a prerequisite for another course or as a graduation requirement, the grade of CR will replace the minimum grade requirement for the courses taken in the spring 2020 semester. And yes, this means that for this semester a student might be assigned a lower grade than is required to graduate or to move into the the next course, but will still be able to do so if they elect the CR grade in place of a C-, D+, D or D-.

For advisors and others who work directly with students, please advise them carefully about electing the CR/NC grade, as it may affect their applications to post-graduate programs, eligibility for veterans’ benefits, etc. We encourage you to communicate separately with specific student groups to advise them of the potential ramifications of CR grades on their transcripts, and to consult with faculty on these communications. We do not want students to receive different messages from faculty and advisors.

We understand that this is a significant departure from our normal practice, but we are confident that we will all continue to work together to enable students to progress and graduate in a timely manner while preserving the integrity of our academic programs.

As always, please let us know if you have any questions.

Sincerely,

Rob Ducoff Gary M. Wood
Provost & VIce Chancellor Vice Provost
Academic & Student Affairs Academic Affairs

 

Credit/No Credit Student Document

Colleagues,

I’d like to update you on two decisions. 

First, to preserve the health and safety of our students, faculty, and staff during the COVID-19 pandemic, we are suspending in-person Summer courses. All Summer courses will continue online or use alternative methods. Deans will confirm with faculty and staff whether any currently scheduled courses will not be offered and hope this will be very few. Our aim is to inform students as soon as possible of any changes so they may finish planning their summer schedules accordingly. This is, of course, nowhere near ideal. I can only ask that you continue your determined efforts to maintain the continuity of our curriculum and our student support services during this difficult period.

Second, to adopt a more accommodative grading approach for the current semester, the University Committee, with approval of the Chancellor, recommends the following changes for the Spring 2020 semester. Please look for implementation guidance shortly.

  •  The option of Credit/No Credit (as these grades are defined in the Catalog) should be available for all students in all courses.
  • The student shall make the selection of this option, or grading according to the regular grading scheme, for each course.
  • The selection shall be made by the student after regular grades have been assigned and made known to the student.
  • A grade of CR shall suffice as fulfilling the completion of a prerequisite, regardless of any other stated minimum grade in the prerequisite.

Thanks to each of you for all you continue to do.

Rob Ducoffe
Provost & Vice Chancellor, Academic and Student Affairs

Dear Faculty and Staff: 

As you may have heard by now, UW System has updated the Interim COVID-19 Leave Policy to increase the COVID-19 leave up to 272 hours (prorated by % FTE) for a period of March 17, 2020 through May 1, 2020.  This policy applies to Faculty, Academic Staff, University Staff, Limited Appointees and Temporary Employees who are unable to perform their assigned duties during the COVID-19 pandemic.  

Reasons for use of the leave include those who are unable to perform their assigned duties due to:   

  • the inability to work remotely (telecommute) 
  • self-quarantine 
  • self-isolation
  • illness 
  • care of an immediate family member
  • child/elder care due to school or day care closures 

This leave does not apply to those who are able to perform their assigned duties or if they are reassigned to other duties based on operational need and capacity.  

Employees may use COVID-19 leave prior to using any other accrued leave.  The leave will expire on May 1, 2020, and may not be rolled over.  Actual use of the leave must be submitted and approved on a timesheet (including monthly employees). See the guidelines below for how to enter COVID-19 leave. 

Also, sick leave as defined in UW Administrative Policy 1212, Sick Leave may be used during the COVID-19 pandemic when unable to perform assigned duties as defined by the Interim COVID-19 Leave Policy.  

FMLA Expansion/Families First Coronavirus Response Act of 2020 

UW System has implemented Interim Administrative Policy 1200-Interim 03, FMLA Expansion, which provides additional paid family and medical leave for a qualifying need related to a public health emergency. For the purposes of this policy, an employee is covered by the FMLA if the employee is unable to work (or telecommute) due to a need for leave to care for his/her son or daughter under 18 years of age if the child’s school or place of care has been closed, or the childcare provider of such son or daughter is unavailable, due to a public health emergency. Hours claimed for COVID-19 leave on or after April 1, 2020, count against the 12 weeks of leave available under this policy.  The United States Department of Labor has made available a poster identifying Employee Rights for further information. 

UW System President Ray Cross has indicated that employees will be granted vacation carryover flexibility due to the impact of the COVID-19 pandemic.  We will communicate further details as they are available. 

Thank you for all that you are doing to support the campus and each other. We recognize that this is a lot of information so feel free to reach out to Human Resources at hr@uwp.edu with any questions that you may have.  

COVID-19 Leave Monthly Entry: 

  • COVID-19 leave entries cannot be dated earlier than 3/17/2020, the effective date of the policies. 
  • A New Time Reporting Code (TRC) for monthly employee use only has been created. 
    • EMGPY – COVID Emergency Leave - Monthly 
  • Leave can be recorded by the employee, an administrator or via upload. Supervisors should determine which method they prefer their department(s) to utilize. 

Timesheet Method (Preferred Method) 

  • Employees paid on a monthly basis now have a timesheet generated within the Time and Absence Module of the UW Portal. Leave will be recorded through an employee’s timesheet in the same manner as other eligible leave types used by Bi-Weekly Employees. Monthly paid employees do not need to enter their hours worked on the timesheet, only COVID-19 leave entries. This process cannot be completed using our established monthly leave reporting procedures. 
  • Using the timesheet reporting method the employee would enter the COVID-19 leave time into a timesheet.  
  • To access the monthly employee timesheet for entry Click on Launch Full App within the Time and Absence Module of the UW Portal.  

Payroll Upload Method 

  • For supervisors planning to submit COVID leave as an uploaded, please submit requests by the 10th of each month to Human Resources to ensure timely processing to avoid unnecessary missing leave reminders. 
  • Upload document must include employee name, date of use (one date per line) and hours used. 
  • COVID-19 Leave Payroll Upload Sheet

Other Notes 

  • Bi-weekly employees should continue to utilize the reporting methods previously shared with campus. 
  • COVID-19 leave entries will show up in payable time as Comp Time needing approval. 
  • The missing leave reminders process will continue with the current timing, please submit your requests via timesheet by the normally established leave reporting deadlines or submit the Upload Document to Human Resources by the 10th of the month for departments completing the upload method. 

Sheronda Glass, Ph. D.
Associate Vice Chancellor Human Resources
hr@uwp.edu 

Dear Rangers,

I hope you’ve had the opportunity to re-engage virtually with your instructors and classmates as we relaunched the Spring semester yesterday. 

As shared in a previous message, we are working to prorate charges for housing, dining plans, and parking permits. The prorated amounts plus any balance on your dining dollars account will be credited to your student account and processed in the following manner:

  1. If you currently owe money on your student account, the credit will automatically be applied to reduce the debt. 
  2. If you don’t owe money on your student account or the credited amount is greater than the amount you owe, you may want to consider reducing your student loan debt.
    • If you wish to use the credit to reduce your student loan, please contact Financial Aid at finaid@uwp.edu from your UW-Parkside Ranger email.
    • If your parent wishes to reduce a Parent PLUS loan, the parent who borrowed the loan should contact Financial Aid at finaid@uwp.edu for options.
    • Requests to reduce loans must be received no later than Friday, April 3rd.
  3. Credits that are not used to cover debt or to reduce loans will be disbursed to you via our refunding partner BankMobile. If you haven’t already set up your BankMobile account, please visit their website at https://bankmobiledisbursements.com/refundchoices/. If you do not have your Personal Code, please email Cashiers.office@uwp.edu and they will initiate the process to have a code sent to your UW-Parkside Ranger email.

This process will take approximately 2 weeks. If there are no unforeseen delays, we anticipate that you will see the credit(s) on your student account by April 6th. The credits will appear as payments and will be labeled as Rent/Dining/Parking COVID-19 credit. Any refunds through BankMobile will be available to you by April 15th.

Thank you for your patience. We are working diligently and know how important this is to you.

If you have any questions regarding your Financial Aid, please email finaid@uwp.edu. If you have questions about the refund process, please email the Cashier’s Office at Cashiers.office@uwp.edu. If you have questions related to the housing, dining, or parking permit credits, please email DeanofStudents@uwp.edu.

Stay healthy, stay safe, and Go Rangers!

Sincerely,

Dr. McG

The COVID-19 pandemic has created an opportunity for Cybercriminals to use this global health emergency to defraud organizations. Be cautious of any tactic to obtain information or an out of normal interaction with a business partner.

Criminals are initiating fraud schemes by emailing potential clients, often pretending to be a new vendor that can obtain a large amount of critical supplies for sale. The Federal Bureau of Investigation (FBI) has also issued warnings of an increased potential in fraudulent activity involving new vendors and the purchase of COVID-19 supplies and equipment. We should be extra cautious when purchasing supplies during this health emergency. If contacted in your area, the possibility of this fraud attempt can be mitigated by taking these immediate steps:

  • Watch out for email impersonators, such as from executives or contacts from familiar companies or vendors with whom you have an established relationship
  • Check for lookalike domains
  • Confirm email addresses

Changes to vendor information or addition of new vendors requires an established protocol completed only by Business Services in conjunction with UWSA. As organizations and the country navigates shelter in place, there is an increase of vendors requiring ACH payments rather than accepting checks. Business Services remains vigilant in validation with any new or established vendor, and is following the established due diligence procedures. By assisting as a campus partner, we can mitigate tactics in an attempt to defraud our institution.

Thank you for your assistance as we adapt to a new normal.

Ann Iverson
Controller - Director of Business Services

Good morning, Colleagues:

Our extended spring break is over and students are back – but this time they are back on a digital UW-Parkside campus. I shared this welcome to a new semester video message with students and faculty via Canvas – the digital learning platform they will be using the next seven weeks – I invite you to take a look.

The next seven weeks, we are all dedicated to the success of our students! #SevenforSuccess

Thank you,

Debbie Ford
Chancellor

Good Morning:

Human Resources will continue processing HR forms in the weeks to come. Given the number of signatures required, we ask that you practice the following procedure for obtaining signatures

Prior to sending the form to HR, please send the form to the appropriate Hiring Authority, as necessary, for a "virtual" approval.  

The hiring authority and/or administrative support person will then forward the form to HR@uwp.edu with the following statement in the email subject field:  "Virtual Approval." An actual signature is not necessary at this time as long as we have the virtual approval.

If necessary, HR will share the form with the Budget Manager.  

If you have any questions, please do not hesitate to contact your HR lead, Becky Klohn or Laura Menarek. 

Thank you!

Sheronda Glass
Associate Vice Chancellor
 

Good afternoon, Colleagues:

Thank you for your continued perseverance in delivering the UW-Parkside mission during these unsettling times. I truly appreciate your commitment to our students, to one another, and to our learning community. This morning I recorded a brief message, I invite you to listen.

Listen now

Thank you,

Debbie Ford
Chancellor
University of Wisconsin-Parkside

Beginning at 4:30 p.m., Friday, March 20, we are locking all campus buildings, limiting access only to faculty and staff needing access for work.

Faculty and staff should use the following access points to enter the facilities:

·         Tallent Hall Back Entrance (Police Dept.)       Door is always unlocked

·         Greenquist Dock                                                  Swipe Access

·         Molinaro North Entrance                                   Swipe Access

·         Rita Main Entrance                                              Swipe Access

·         Rita Dock                                                               Swipe Access

·         Student Center                                                     Open limited hours (9 am – 3 pm)

·         Sports & Activity Center                                    Staff have key access

To open the doors with swipe access, you will need to swipe your employee ID card. If you have not accessed the facilities in this manner before, you may want to check with the Police Department to make sure your employee ID card has been entered into the system to allow access.

Employees spending time on campus should also be prepared to present their ID card to make it easier for UW-Parkside Police to identify approved access.

All buildings will re-open when classes resume on Monday, March 30, with limited hours allowing students access to the Library and other student support areas.

If you have difficulty gaining access to the facilities or have questions, please call the UW-Parkside Police Department at 262-595-2455.

Dear Campus Community,

With millions of people worldwide being asked to work from home due to the ongoing spread of coronavirus, scammers are targeting remote workers with phishing campaigns and malware. Here are some general guidelines for working at home and what to watch for so that you do not become a victim.

What are common indicators of phishing attempts?

  • Suspicious sender’s address. The sender's address may imitate a legitimate business. Cybercriminals often use an email address that closely resembles one from a reputable company by altering or omitting a few characters. 
  • Generic greetings and signature. Both a generic greeting—such as “Dear Valued Customer” or “Sir/Ma’am”—and a lack of contact information in the signature block are strong indicators of a phishing email. A trusted organization will normally address you by name and provide their contact information.
  • Spoofed hyperlinks and websites. If you hover your cursor over any links in the body of the email, and the links do not match the text that appears when hovering over them, the link may be spoofed. Malicious websites may look identical to a legitimate site, but the URL may use a variation in spelling or a different domain (e.g., .com vs. .net). Additionally, cybercriminals may use a URL shortening service to hide the true destination of the link.
  • Spelling and layout. Poor grammar and sentence structure, misspellings, and inconsistent formatting are other indicators of a possible phishing attempt. Reputable institutions have dedicated personnel who produce, verify, and proofread customer correspondence.
  • Suspicious attachments. An unsolicited email requesting that a user download and open an attachment is a common delivery mechanism for malware. A cybercriminal may use a false sense of urgency or importance to help persuade a user to download or open an attachment without examining it first.

How do you avoid being a victim?

  • Be suspicious of unsolicited phone calls, visits, or email messages from individuals asking  about employees or other internal information. If an unknown individual claims to be from a legitimate organization, try to verify his or her identity directly with the company.
  • Do not provide personal information or confidential information about your institution, employees, and students through email. You can share information on secured channels like Network Drives, Sharepoint, MS Teams, or through phone calls.  
  • Do not reveal personal or financial information in email, and do not respond to email solicitations for this information. This includes following links sent in email.
  • Don't send sensitive information over the internet before checking a website's security. (See Protecting Your Privacy for more information.)
    • Pay attention to the URL (Uniform Resource Locator) of a website. Look for URLs that begin with "https"—an indication that sites are secure—rather than "http.”
    • Look for a closed padlock icon—a sign your information will be encrypted.
  • If you are unsure whether an email request is legitimate, try to verify it by contacting the company directly. Do not use contact information provided on a website connected to the request; instead, check previous statements for contact information. Information about known phishing attacks is also available online from groups such as the Anti-Phishing Working Group. (See the APWG eCrime Research Papers.)
  • Install and maintain antivirus software, firewalls, and email filters to reduce some of this traffic. (See Understanding Firewalls for Home and Small Office UseProtecting Against Malicious Code, and Reducing Spam for more information.)

 

What do you do if you think you are a victim?

  • If you believe you might have revealed sensitive information about your institution, report it to your supervisor and the Help Desk at servicedesk@uwp.edu.
  • If you believe your financial accounts may be compromised, contact your financial institution immediately and close any accounts that may have been compromised. Watch for any unexplainable charges to your account.
  • Immediately change any passwords you might have revealed. If you used the same password for multiple resources, make sure to change it for each account, and do not use that password in the future.
  •  Watch for other signs of identity theft. (See Preventing and Responding to Identity Theft for more information.)
  • Consider reporting the attack to the police, and file a report with the Federal Trade Commission.

 

Working from home – computer checklist:

  • Use strong passwords - 12 characters or more, mixture of letters, numbers, special characters
  • Use a two-factor authentication – DUO Two-Step Authentication
  • Use a VPN – Global Protect
  • Use a firewall
  • Use an antivirus software
  • Secure your home router
  • Install updates regularly
  • Back up your data
  • Look out for phishing emails and sites
  • Watch out for work-from-home scams
  • Lock your device

If you have any questions or concerns, please contact our Help Desk at 262-595-2444 or email us at servicedesk@uwp.edu.

Campus Technology Services

UW-Parkside Learning Community:

Earlier today, I informed our students who are scheduled to participate in the Spring 2020 Commencement that we have made the very difficult decision not to hold face-to-face commencement ceremonies as originally scheduled on Saturday, May 16.

The health and safety of our students, faculty, staff and community members is the university’s top priority during this unprecedented national public health emergency.

Celebrating the graduation of another record class of UW-Parkside students is always such an exciting event. However, the evolving COVID-19 pandemic has compelled each of us to make difficult choices.

Our students dedicate a great deal of time and effort toward achieving their goals. I know that every department and office on our campus stands ready to provide the resources and guidance our students will need to complete this semester and continue toward their degrees!

I reminded students that there is an important difference between the delay of our commencement ceremonies and any delay in earning their degree. When students complete the necessary academic requirements, they will be UW-Parkside graduates and our nursing students will be graduates of the University of Wisconsin-Milwaukee Nursing Program.

We will be working in collaboration with Parkside Student Government to develop exciting plans to reschedule the 2020 Spring Commencement ceremonies so that we may properly honor and recognize the success of our graduates. 

Thank you, all, for your patience and understanding during these trying times. I am confident that when the commencement ceremonies take place, they will be celebrations unlike any other here at the university.

Debbie Ford
Chancellor
University of Wisconsin-Parkside

IT SECURITY UPDATE FROM UW SYSTEM
The following is a portion of a message sent by UW System President Ray Cross to UW campuses.

Colleagues:

Our IT staff have been doing an excellent job monitoring phishing scams and other IT security issues. For example, an Android app that masquerades as the popular John’s Hopkins University map to track confirmed cases of COVID-19 is actually ransomware, i.e. malicious software designed to block access to a computer system until a sum of money is paid. 

This particular ransomware locks up the phone and demands $100 in bitcoin to unlock it. The malware allows the operator to exfiltrate call and text logs and remotely activate microphones and cameras. If victims do not pay within 48 hours, the malware indicates it will erase all data on the phone. Users need to be careful installing offered mobile apps, particularly from unofficial app stores.

Working safely while working remotely has always been one of our top goals with telecommuting.  Please see the top five best practices for working remote in a safe manner.

Also please remember, in addition to making more updates to our COVID-19 web site, we have a new tool for UW System and UWSA employees to ask questions about coronavirus-specific topics you’d like us to address. You can access this link on the COVID-19 Frequently Asked Questions (FAQ) webpage. This will require you to log in with your campus credentials. Finally we have created an index of my past memos and posted those on the web site so people can access information I’ve provided in the past several weeks.

We are extremely grateful for all your efforts during this difficult time. Please stay as healthy and as safe as you can while working through this crisis, and I will continue to send out these updates as more information becomes available. 

 

Thanks,
Ray

Ray Cross
President

UW-Parkside COVID-19 Response | Chancellor Ford | 2020.03.18

UW-Parkside Alumni and Friends:

I hope you are healthy and safe as the COVID-19 crisis continues. As we all navigate the uncertainties and stresses of this situation, I wanted to share with you how the University of Wisconsin-Parkside is responding and how this affects our students and community.

UW-Parkside’s top three priorities are to ensure the health and safety of our campus community, successfully deliver our academic mission, and join the national and global effort of flattening the curve of the virus.

With these priorities in mind, we have decided to discontinue face-to-face instruction and move to alternative delivery of instruction (online courses) through the end of the spring semester. Following an extended spring break, UW-Parkside students will begin all classes in an online format on March 30th. Faculty, instructional staff, and the full university team are doing all we can to ensure students have the tools and support needed to complete their semesters successfully in this changed situation.

UW-Parkside’s campus remains open. However, we are limiting the number of faculty, staff, students, and visitors on campus as much as possible. We have asked all students living in campus residence halls to return home for the rest of the semester. In some cases, that may not be possible. We are working with individual students to ensure continued living arrangements here on campus.

Faculty and staff are maintaining services, operations, and safety of the campus while telecommuting as much as possible. Some campus services that the local community generally can access – notably the UW-Parkside Library and the Sports and Activity Center – have limited hours and access only for faculty, staff, and students.

University-sponsored events have been canceled through April 10th. This includes performances in the Rita Tallent Picken Regional Center for Arts & Humanities, athletics events, and alumni events including the March 20th Alumni Association Alumni After Hours. As of today, we have not made determinations on activities and events after April 10th – including UW-Parkside’s spring Commencement ceremonies – but will keep students and the community informed as we make these decisions.

We will continue to share information about our campus response at uwp.edu/coronavirus.

UW-Parkside is doing everything possible to keep student success and the health and safety of our communities at the center as this crisis unfolds. Thank you for your support of UW-Parkside, and we wish you all the best in these difficult times.

Sincerely,

Debbie Ford
Chancellor
 

P.S. We continue to be amazed and grateful for the alumni and community support that made Parkside Day on March 5th such a success. If you’re looking for some good news, read more about Parkside Day 2020 on our website and in the Kenosha News.

 

2020.03.18

FACULTY/STAFF

Given the latest information we have about the projected evolution of COVID-19, UW-Parkside campus leadership has decided to implement a minimal staffing model, no later than end of business on Thursday, March 19, 2020, that aligns with recommendations from the CDC to help control the spread of the virus. Minimal staffing is defined as the least number of people necessary to maintain essential operations, as determined by UW-Parkside directors and supervisors. All employees who can work remotely will be required to do so.

Please note that campus is not closed, and some employees will need to continue working on campus to provide critical services, such as caring for students living in our residence halls, providing security for those accessing campus, and facilities management. All who can work remotely must do so, and we ask all supervisors to make those determinations as quickly as possible.

As we communicated yesterday, a formal telecommuting agreement is not required for employees who are approved to work from a remote location. However, we do require the following from employees who will be telecommuting during the next two weeks:

  • A weekly list of specific tasks and responsibilities (must be approved by supervisor)
  • Using Cisco Jabber, the employee’s office phone must be forwarded to a personal cell or home landline number (instructions in the UW-Parkside CTS Knowledge Base)
  • Supervisors should establish a regular schedule to receive updates on the employee’s progress and to answer questions
  • Telecommuting employees must not send highly sensitive information via email (student or employee personal information -- DOB, social security numbers, etc.)

 

Please find below some helpful resources that you can use while working remotely.

Shared Drive Access Using Virtual Private Network (VPN/Global Connect)

  • Duo 
    • If you do not already have Duo access you will need it to use VPN to the UW-Parkside Network.
    • Duo is a two-authentication to make logins more secure. You will need this if you are accessing SOLAR, CANVAS, or a shared drive.
    • Install Duo Mobile to your Smartphone from your Apple Store or Google Play Store or contact the Help Desk at 262-595-2444 to arrange for a fob device.
    • Take the Training
    • Get ID Proofed – someone will contact you after the training.
  • VPN for Windows (Requires Duo) 
  • VPN for Mac (Requires Duo)
  • Remote Desktop (Requires VPN)
    • Learn More
      • Connect to your campus computer offsite
  • Map Network Drives for Windows
  • Map Network Drives for MAC
  • Phone Tips
    • Jabber 
      • Jabber can be used as a chat function, but also integrates with your office phone to make and receive phone calls to and from your office phone virtually
    • VoIP Office Phone
      • Press the “Forward all” button on the VoIP Phone button and then enter (8) to get an outside line and the full number that you want to forward to. Example: 8-1-262-555-5555
      • Wait for the confirmation message that the phone has been forwarded.
  • WebEx Video Conferencing
  • Blackboard Collaborate Ultra

 

Interim COVID-19 Leave Policy
 

We realize there are some employees who are not required to work onsite and who cannot work remotely. Those employees may be eligible for special COVID-19 leave, which was announced yesterday by UW System. This provides up to 80 hours of paid leave for employees who can’t perform their assigned duties during the COVID-19 pandemic emergency due to the following:

  • inability to work remotely
  • self-quarantine
  • self-isolation
  • illness
  • care of an immediate family member
  • child/elder care due to school and day care closures

Delivery of instruction to students, which is work that can be performed remotely, does not qualify for COVID-19 leave without extraordinary circumstances and the availability of course coverage. Faculty, academic staff, university staff, limited appointees, graduate assistants and temporary employees are eligible for COVID-19 leave, with the approval of campus administration. The leave may be used prior to using any other type of accrued leave and will be available until the president of UW System determines the pandemic emergency has concluded. If you have any questions, please speak with your supervisor.
 

Sheronda Glass, Ph. D.
Associate Vice Chancellor Human Resources
hr@uwp.edu 

Colleagues:

Given the latest information we have about the projected evolution of COVID-19, UW-Parkside campus leadership, in consultation with our College Deans, has made the decision to continue alternative delivery of instruction through the end of spring semester. I informed students of the decision by email, just moments ago.

Undoubtedly, this news will create additional challenges for students, faculty, instructors and staff. However, the current threat that we face as a global community means that we must do all we can to protect everyone’s health and safety while maintaining the academic and teaching mission of the university.  

While we are in the midst of a crisis the likes of which most of us have not seen before, we remain committed to providing a high-quality education. 

The Provost’s Office has made significant progress working with Colleges and Departments to continue supporting the transition to alternative delivery of instruction. Instructors are in the process of providing more details to students as they look to resume the semester on March 30. Several units are working to prepare materials and resources to support students as they transition from face-to-face learning to alternative delivery methods.    

Yesterday, students living in our residence halls were informed that they are to return home. In some cases, that may not be possible. We are working with individual students to ensure continued living arrangements here on campus. 

Thank you! Thank you for your patience, flexibility and understanding during these uncertain times. Above all, practice good hygiene, get your rest, and stay healthy. Together, we will help our students reach their goals. 
 

Chancellor Deborah Ford

SOMERS – University of Wisconsin-Parkside leadership, after careful consideration of the national and global initiatives to help slow the spread of COVID-19, announced that the university’s annual spring break will begin a week sooner than planned. The UW-Parkside spring break was originally scheduled from Monday, March 23, through Friday, March 27. Spring break will now begin Monday, March 16, and conclude Friday, March 27.

“A top priority for UW-Parkside is providing a safe and healthy learning environment, and working to ensure the health and wellness of the communities we serve,” said UW-Parkside Chancellor Debbie Ford. “The COVID-19 pandemic is rapidly evolving. We are hopeful that beginning our spring break a week earlier than planned will assist in the regional, state and national initiatives to ‘flatten the curve’ and slow the spread of COVID-19.”

Beginning spring break a week earlier than planned will also provide more time for UW-Parkside faculty, staff and students to prepare for alternative methods of instruction when classes resume Monday, March 30.

In addition to changes in the class schedule, effective immediately, events of more than 50 people at the university are canceled through Friday, April 10. Exceptions may be granted by the Vice Chancellor of Finance and Administration.

 “We are working closely with members of the community who utilize our facilities for special events,” Ford said.

When the spring semester resumes Monday, March 30, the university is preparing for alternative delivery of classes. “We are working with faculty and staff to prepare classes for online delivery,” said Rob Ducoffe, UW-Parkside Provost and Vice Chancellor for Academic and Student Affairs. “Not all academic offerings easily lend themselves to online delivery. We are working on best-possible solutions for science labs, music rehearsals, art classes and others.”

UW-Parkside informed students, faculty and staff of the decision to extend spring break and plans for alternative delivery of classes in an email to campus.

“Our goals are to keep our learning community and the communities we serve safe and healthy, and to help our students successfully continue their academic experience,” Ford said.

During the extended spring break, resources usually open to the public such as the Library and Archives & Area Research Center will be closed. “We want to make sure that our faculty and staff continue to work in a healthy environment,” Ford said. “Where possible, limiting contact with members of our community was another difficult aspect of this decision.”

For more information about the UW-Parkside academic and events schedule visit www.uwp.edu/coronavirus

Office Updates

Parkside Community,

In an effort to support sheltering in place, effective Monday, April 13th, open office hours for Business Services will be reduced to Monday, Wednesday and Friday mornings from 7:45AM-11:45AM. Staff are working remotely; please contact them via phone or email. Additionally, there is no open office hours on Friday, April 10th.

As a reminder, all documents normally sent via inter-campus mail should be converted to a PDF and sent to Business Services. All forms will be routed to the appropriate staff member. Note - Mail Services delivery to Tallent Hall has been reduced. Limited delivery will affect intercampus mail. Departments sending invoices or other documents via inter-campus mail should take into consideration the lag in receiving the documents in Business Services, and the additional processing time required. Sending via PDF is faster.

The direct email boxes and phone numbers are listed below. 

  • Jane Nikolai | nikolai@uwp.edu | 262-595-2608
  • Jennifer Agerholm | agerholm@uwp.edu | 262-595-2781
  • Juan Ramirez | ramirezj@uwp.edu | 262-595-2759
  • Monica Litterer | litterer@uwp.edu | 262-595-2248
  • Renee Kelly | kellyr@uwp.edu | 262-595-2255
  • Kathy Messina | messina@uwp.edu | 262-595-2207

Department email accounts are monitored regularly.  

Thank you!

Ann M. Iverson, MBA
Controller – Director of Business Services
iversona@uwp.edu   |  262-595-3155

Mail Services is altering the delivery of mail services to the campus community. Ensuring the health and safety of the campus community is paramount in the effort to combat the COVID19 outbreak.  

Effective Friday, April 10th, morning pick up or delivery of U.S. and inter-campus mail will be suspended for the main complex. This includes the Molinaro, Greenquist, and Rita Tallent Halls, and the Student Center. Delivery to Tallent Hall, the Sports Activity Center, resident halls, Facilities Management and Student Health will move to Monday, Wednesday and Friday deliveries. Wyllie Hall will continue to have their mail delivered and picked up as previously determined. 

Essential personnel needing to pick up or drop off of their mail and packages, must come to Mail Services from 8AM– 12PM. No pick up will be available outside of these hours. As directed, lanyards must be worn by essential personnel when coming to the mailroom.

If you have any questions or concerns, please email them to me at rodrigue@uwp.edu or mailservices@uwp.edu.

Thank you,

Joseph D. Rodriguez
Shipping & Mailing Supervisor

Parkside Faculty and Academic Staff,

The UW-Parkside library staff members have been creating lists of free resources for students and instructors.

We have a magnificent repository of useful stuff ready for you right now.

Go to uwp.edu/library  and click “How to Library while Social Distancing” or simply click on it here:

How to Library

The links to the left are particularly helpful.

You should also know

  • All library due dates for UW-P and system resources have been extended to the end of the semester. Check your account or contact us for details.
  • If you have questions about Interlibrary loan items that are due and in your possession, please contact lib.ill@uwp.edu . Most due dates have been extended.
  • Reserve-a-Librarian is now online for your students and for you! Click on the link on the webpage. You can schedule a 30-minute video session with an academic librarian.
  • CTS will be lending Library laptops and hotspots to students to use for the rest of the semester.

Good luck! We’ve got this!

Let us know if we can help you by emailing askus@uwp.edu

Your UW-Parkside Library Staff

With the "Safer at Home" order in place, and staffing of minimal and essential personnel only, Mail Services' delivery schedule has been altered. There will not be a morning delivery or pickup of U.S. and intercampus mail for the main complex, which includes the Molinaro, Greenquist, and Rita Tallent Halls, and the Student Center. Wyllie third floor will continue to have the mail delivered and picked up as requested.

Essential personnel needing to pick up or drop off of their mail and packages, should come to Mail Services from 8AM– 12PM. As directed, lanyards must be worn by essential personnel when coming to the mailroom.

Mail Services will continue to deliver the morning mail and packages to Tallent Hall, and the outlying areas which includes the Sports Activity Center, the residence halls, Facilities Management and Student Health. The Tallent route will begin at approximately 9:30AM. If you have intercampus mail which needs to be sent to Tallent or the outlying areas, ensure it is delivered to the mailroom (GRNQ D206) prior to 9:15AM. Items which require assistance in delivering will continue to be delivered in the usual manner.

If you have any questions or concerns, please email them to me at rodrigue@uwp.edu or mailservices@uwp.edu.

 

Thank you,

Joseph D. Rodriguez
Shipping & Mailing Supervisor
Mail Services/Central Receiving/Surplus Mgmt 

 

Dear UW-Parkside Faculty and Staff,

Please read these updates to library services.

Inter-library loan

In conjunction with the stricter closure of campus buildings to everyone but personnel essential to maintaining campus facilities and operations, the library is suspending inter-library loan as well as local holds on physical items, as there is no one on campus to receive, process, and ship items. You can still use ILL for electronic document delivery for articles and book chapters via the usual procedures. Contact lib.ill@uwp.edu if you have questions.

Course Reserves

Similarly, I want to make instructors aware that physical items on course reserves will not be available for students to check out in person in the library for the rest of the semester. 

You may place items on electronic course reserve to be used in your Canvas class within the boundaries of copyright. Contact Heather Spencer spencerh@uwp.edu for details or to place resources on reserve.

Reserve-a-Librarian

Reserve-a-Librarian is online and available to students and instructors. Go to libguides.uwp.edu/reserve to find a librarian, make an appointment, and meet. You can meet to locate resources or plan library instruction for your class. Your students can meet with librarians for help in locating resources for assignments or independent study.

Thank you for all of your work. Please reach out to us with any questions you may have.

The UW-Parkside Library Staff

 

2020.03.18 

Business Services will remain open but will have a limited presence of on-site staff. Most staff will be working remotely in an effort to minimize face to face interactions and limit the presence on campus. Limited staff will be available on campus from 7:45 a.m. to 11:45 a.m., and all staff will be available remotely during our normal business hours of 7:45 a.m. to 4:30 p.m. The office will be closed during the lunch hour from 11:45 a.m. to 12:30 p.m. While most information can continue to be sent to us via email, please be aware that Email is not a secure method to send sensitive information such as documents containing; social security numbers, banking information and other classified information. While we look for a secure electronic business processes, please continue to use the same contact information you have in the past.

During this time, please be cognizant of expenditures and limit your purchasing. Please work with your supervisor if you need to purchase a service or supply. Shop@UW and the Purchasing Card are the preferred methods of purchasing for procurements under $5,000. If a cardholder needs a Credit Limit increase, we can do so with an approval email from the cardholder’s supervisor to Monica Litterer, Purchasing@uwp.edu.

All documents normally sent via inter-campus mail should be converted to a PDF and sent to Business Services. All forms will be routed to the appropriate staff member. Note - Mail Services is operational, however departments with limited physical hours could be affected by intercampus mail delivery. Departments sending invoices or other documents via inter-campus mail should take into consideration the lag in receiving the documents in Business Services, and the additional processing time required. Sending via PDF is faster.

Staff are working remotely; please contact them via phone or email. 

If you are unsure where or to whom to send an item, address it to BusinessServices@uwp.edu. As an added resource you can find our staff listing here.

Again, the Business Services team appreciates your patience during this time as it transitions to a remote workspace. 

The Cashier’s Office will remain open but will have a limited presence of on-site staff. Most staff will be working remotely in an effort to minimize face to face interactions and limit the presence on campus. Limited staff will be available on campus from 7:45 a.m. to 4:30 p.m., and the remaining staff will be available remotely during our normal business hours of 7:45 a.m. to 4:30 p.m. The office will be closed during the lunch hour from 11:45 a.m. to 12:30 p.m. Should you have questions, please contact Cashiers@uwp.edu.

The Cashier’s office is moving to Tallent Hall March 23-25. During this time, the office will be closed and unable to accept departmental deposits. Beginning March 26th, departments must bring deposits to the Cashier’s Office on the first floor of Tallent Hall. The same procedure and cash handling requirements are in place, just a new location. There will be a drop box available in Tallent Hall.

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