Academic Staff - Controller / Director of Business Services (Public May Apply)

Code: 14182 Posted: 03/29/2018

The University of Wisconsin-Parkside invites applications for the position of Controller / Director of Business Services.

 

The Controller / Director of Business Services reports directly to the Vice Chancellor for Finance and Administration and is responsible for the direction and management of the following operational areas: accounting operations (including general ledger accounting, accounts payable, accounts receivable, asset management, and grant accounting), bursar operations, procurement, postal services, central receiving, and the surplus property disposal program. The campus controller works closely with campus budget staff.

QUALIFICATIONS

 

Required:

  • Bachelor’s or Master’s degree in accounting
  • Five years of senior accounting management experience
  • Five years of supervisory experience with a demonstrated success in leadership and people management

Preferred:

  • Master’s degree in business administration or related field
  • CPA certificate
  • Familiarity with PeopleSoft Shared Financial System
  • Experience in performing controller functions including oversight of general ledger, accounts receivable, accounts payable and procurement functions
  • Experience with business operation in higher education

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

General Administrative Responsibilities:

  • Responsible for ensuring that UW-Parkside operates in a financially controlled and secure manner within its statutorily authorized budget
  • Takes a leadership role in interpreting system-wide business policies and procedures.
  • Provides internal and external business and financial reports as required for the administrative management of the campus
  • Responsible for preparation of departmental goals, staff evaluations, identifying issues and opportunities, and problem resolution
  • Provides leadership in the redesign of campus business and financial processes.
  • Shares responsibilities for campus budget control and campus end-user budget/financial training with campus budget staff

Management of Financial Operations:

  • Maintains fiscal records in accordance with federal, state and UW-System requirements
  • Ensures the integrity of all financial systems and databases and protects University financial assets through adequate financial controls
  • Maintains relationships with various banking institutions for the maintenance of accounts
  • Ensures the adequacy of institutional cash handling, cash management activities and reconciliation of campus bank accounts
  • Manages the PeopleSoft Shared Financial System, including the chart of accounts, correct and accurate accounting classifications, and system enhancements and upgrades
  • Manages monthly and year-end institutional closing operations and production of institutional financial statements
  • Administers Campus travel policies including administrative responsibility for the Corporate Card and Procurement card programs.
  • Oversees daily cash management

Financial Reporting and Budget Control:

  • Provides leadership to campus managers on financial operations and systems
  • Ensures adequate training and support to Business Services and institutional staff on policies, procedures and access to financial information
  • Exercises creative leadership in response to institutional financial and business information needs. Develops special reports and analyses to support institutional and system-wide financial decision-making, measuring actual performance against operating plans and standards, and interpreting the results of operations for all levels of management
  • Ensures the timely preparation of tax and other reports as required for institutional compliance
  • Advises administrators on financial accountability and reporting issues.
  • In collaboration with campus budget staff, administers campus policies relating to annual budget control
  • Performs fiscal year-end reconciliation of all accounts in cooperation with UW-System
  • Provides leadership to the campus managers on financial analysis of operations and feasibility studies including construction funding models, enrollment revenue sharing models, project feasibilities, budget allocation models, and general managerial accounting analysis
  • Monitors revenue collections and expenditure levels, and ensures the accuracy of business and accounting records

Policy Interpretation and Compliance:

  • Directs accounting activities and functions in compliance with Generally Accepted Accounting Principles, as well as UW-System, state and federal laws, rules and regulations
  • Develops, implements and interprets policies and procedures relative to Business Services and UW-Parkside business and financial operations
  • Advises administrators on financial and business policies, procedures and regulatory constraints
  • Represents the interests of UW-Parkside in related UW-System meetings, work groups and committees

Other Duties:

  • Performs other duties as assigned by the Vice Chancellor for Finance and Administration

 

Essential Knowledge, Skills, and Abilities:

Minimum

  • Demonstrated ability in applying Generally Accepted Accounting Principles (GAAP)
  • Demonstrated experience understanding complex financial information and ability to think critically
  • Strong analytical skills including ability in creative problem solving techniques
  • Ability to work with personnel from diverse backgrounds
  • Experience establishing and maintaining working relationships with individuals at all organizational levels
  • Exceptional organizational skills to manage data, workflow, and financial records
  • Knowledge of effective training procedures and programs
  • Demonstrated ability to handle multiple priorities
  • Knowledge of and experience with complex computer-based financial accounting management systems
  • Proficiency in the use of Microsoft Office, email software, and other productivity and communication tools
  • Current experience in using enterprise financial software systems (e.g., Peoplesoft or other enterprise accounting systems)
  • Effective oral and written communication skills
  • Commitment to customer service

Preferred

  • Current experience using an enterprise financial software package such as PeopleSoft Financials
  • Experience in performing controller functions including oversight of general ledger, accounts receivable, accounts payable and procurement functions
  • A working knowledge of Generally Accepted Auditing Standards (GAAS)
  • Familiarity with higher education funding sources and related policy issues
  • Knowledge of principles and practices of innovative and participative management techniques
  • Experience and familiarity with responsibility centered budgeting

 

STANDARDS OF PERFORMANCE

 

  • Overall thoroughness, organization, accuracy, and availability of appropriate general ledger detail, financial records, and related files. This includes maintaining adequate supporting records, audit trails, internal controls, and filing systems.
  • Adequacy, timeliness, and accuracy of financial, accounting, and other management reports.
  • Timeliness of meeting goals.
  • Willingness to make suggestions and soundness of those suggestions.
  • Soundness of judgment and operational decisions.
  • Ability to organize and prioritize work while being responsive to University personnel.
  • Timely and effective communication of problems and opportunities. This includes the responsibility for identifying and communicating information of importance as soon as possible.
  • Integrity in dealing with customers, students, vendors, employees, and management.
  • Punctuality, attendance, effective use of time, and willingness to work overtime when necessary.
  • Maintaining confidentiality of sensitive information.
  • Willingness to assist with special projects and other duties as assigned

 

THE UNIVERSITY AND AREA

 

UW-Parkside is a regional comprehensive university that is committed to accessibility, academic excellence, student success, diversity, and community engagement. This beautiful campus is on 700 acres of woodland & prairie in the heart of the Milwaukee/Chicago corridor, between Racine and Kenosha and near Lake Michigan. The university enrolls approximately 5,000 students, many of whom are first- generation and nontraditional students. UW-Parkside benefits from the diversity of the communities it services in Kenosha, Racine, and Walworth Counties. Kenosha and Racine are small cities that offer tranquility and convenience. The myriad attractions of Milwaukee and Chicago are easily accessible, as is the solitude of the country. UW-Parkside is strongly committed to creating and maintaining a multicultural, pluralistic campus environment.

The tri-county region that comprises the University’s primary service area is home to an impressive array of businesses. There are more than 10,000 small businesses in the region, as well as a large number of globally-recognized employers. The college, through its active, engaged Advisory Board, enjoys a close relationship with many of these businesses. For further information regarding the University and community, please see our website at www.uwp.edu

 

REVIEW OF APPLICATIONS

 

Applications received by 11:59 PM Friday, April 27th, 2018, are ensured full consideration. Position is open until filled.

 

APPLICATION PROCESS

 

STEP 1: Please select the applicable link below:

External Applicants: https://www.careers.wisconsin.edu  (Candidates NOT currently employed by the University of Wisconsin System) – follow link then continue to STEP 2

Internal Applicants: https://www.hrs.wisconsin.edu (Candidates currently employed by the University of Wisconsin System) – follow link then under “Main Menu” choose:

  • “Self Service”
  • “Recruiting”
  • “Careers”

STEP 2: Under "Job Search" choose:

  • "More Options"
  • Job Opening ID: "14182"
  • "Search"
  • Select "Controller / Director of Business Services"
  • Click "Apply"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Login"

If you have not yet registered, click "Register Now" to begin the registration process

STEP 3: Submit application materials:

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter addressing your qualifications for the position
  • CV/Resume
  • References

You must select "SUBMIT", selecting "Save" will not forward your application materials to the search committee.

If you have questions about how to apply go to https://kb.wisc.edu/hrs/page.php?id=21544

Please Note:
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

SALARY AND BENEFITS

 

Commensurate with experience and education. The UW System provides a liberal benefits package, including participation in a state pension plan.

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

 

LEGAL NOTICES

 

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act.

Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applicants should relate to the duties of the job.

UW-Parkside is an AA/EEO employer:  All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at https://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Contact Name: Kim Burke

Contact Phone: 262-595-2042

Contact Email: burke@uwp.edu

900 Wood Road · P.O. Box 2000 · Kenosha, WI 53141-2000 P 262-595-2345