Administrative Specialist - Chancellor's Office
Deadline for Applications is Extended to 09/26/2021

Code: 17420 Posted: 07/28/2021

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that’s unparalleled. An affordable, high-quality education is an investment in one’s future, and we believe the cost of an education should not prevent any student from achieving his or her educational and professional goals.

UW-Parkside is a great place to start or enhance your career. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer competitive pay and benefits, as well an engaging and supportive work environment. Parkside is a community that’s easy to call home. Find out why.

Position Title: Administrative Specialist, Chancellor’s Office

Employment Type: Full time – Exempt, Academic Staff

Reports To: Chancellor’s Executive Assistant

Pay Range: $45,000 to $50,000

Be part of something bigger with this “not your ordinary” administrative specialist role in the Office of the Chancellor. You will be the first point of contact for the UW-Parkside Chancellor Offices and work with the Parkside Foundation on board responsibilities as well as working with the Chancellor’s Executive Assistant and Foundation Staff & Board Members on calendar management and other duties. This person needs to be able to move in a fast-paced environment and switch priorities often. Very supportive office environment with a fun staff to work with!

Essential Job Functions

Key Job Responsibilities

  • Welcoming guests to the Chancellor’s office
  • Foundation Deposits & Invoice Processing, as well as Board/Committee Organization & Minutes
  • Back-Up Calendar Management for Vice Chancellor of Advancement & Alumni Relations
  • University Invoice Processing
  • Onboarding
  • Database Entry
  • Coordination of Events and follow-up after event
  • Tracking Alumni accomplishments in the media, preparing thank you notes


  • Bachelor’s Degree or Equivalent Experience
  • 5-6 years’ experience working with Executives


Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details:

Total Compensation Estimator:

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • Names and contact information for 3 professional references

Review of Applications

Applications received by 11:59 p.m. Sunday August 29th 2021 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Laura Menarek
Available Until: 09/27/2021

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