Unclassified - Limited Appointment; Director of Research Administration

Code: 070 Posted: 09/26/2014

Director of Research Administration,
Office of Institutional Effectiveness
University of Wisconsin-Parkside

Position Location: Southeastern, WI

Reporting Relationship: AssistantVice Chancellor Office of Institutional Effectiveness

The University of Wisconsin-Parkside invites applications for the Director of Research Administration.

The Director of Research Administration reports to the Assistant Vice Chancellor for Institutional Effectiveness (OIE) at the University of Wisconsin Parkside. The primary mission of the position is to administer new and existing grants effectively; introduce the faculty and staff to new grant opportunities, with priority given to grants that are in line with the University’s strategic and academic plans; to educate faculty and staff on “best practices”; to increase the probability of receiving successful grants; to support the university’s efforts to sustain and develop undergraduate research; to provide administrative expertise in support of the Institutional Review Board (IRB) to lead the campus’ efforts to develop undergraduate research opportunities in collaboration with the Provost, Deans and faculty; and to coordinate with the UW System office and within the State and nationally as OIE’s representative for Research Administration. This position is expected to increase the efficiency and effectiveness of the grant application and administration processes to increase the capacity for additional grants for the University.



  • Bachelors degree with 2 or more years related experience.

  • Demonstrated experience in grants administration in higher education or related field.

  • Experience in development and management of federal and non-federal (e.g., industry, foundation) grant funding and administration processes.


  • Masters/Ph.D with 4+ years related experience.

  • 2 or more years in higher education in grants development and or administration.

  • Strong managerial, supervisory and interpersonal skills

  • Certified Research Administrator credential

Essential Duties and Responsibilities

  1. Grants Administration

    1. Perform administrative pre-award and grant management functions (e.g., oversee grant proposals, budgets and contracts; serve as authorized organizational representative/signatory on externally funded grants and contracts; ensure compliance with University, state and federal laws, policies and regulations; serve as University representative/liaison to external offices and funding agencies).

    2. Work collaboratively with the Office of Business Services to perform administrative post-award functions (e.g., negotiate/approve externally funded contracts; approve budget modifications and revisions; assist with initial project start-up and implementation; advise Project Directors on proposed project changes).

    3. Develop and implement grant and research administration policies and procedures.

    4. Meet with principal investigators to review correct University procedures to be followed when accessing funds from their grant or contract and indicating any unique financial reporting requirements of the funding agency.

    5. Participate in grant related conferences, teleconferences or post-award training opportunities. Identify opportunities relevant for the University faculty and staff to enhance grant pursuit and effective management.

    6. Lead efforts to enhance and support undergraduate research, including the University Research Apprenticeships Program (URAP).

    7. Compile and maintain database of faculty and staff research and grant interests information.

    8. Manage the University’s databases related to grants including PIVOT, Cayuse, etc.

    9. Recommend new procedures to increase the efficiency of managing the grant submittal, approval and post-award management processes.

    10. Manage the Institutional Review Board (IRB) and coordinate with the IRB Committee to ensure the timely completion of the IRB’s responsibilities.

    11. Provide editorial assistance and feedback to faculty and staff on grant proposals.

    12. Develop and maintain a faculty and staff “expertise portfolio” with summaries of current research and academic programs, funding needs, and brief bios to be disseminated to state and federal legislators, potential donors, and other key stakeholders.

    13. Manage the grants account budget in coordination with the AVP, OIE. Manage reporting on expenditures and anticipated needs. Ensure the Research Administration office has a balanced budget.

    14. Monitor and administer funds from the research administration budget in alignment with the goals of OIE and the university’s strategic and academic plans. Develop the yearly funding priorities in collaboration with the Assistant Vice Chancellor, OIE.

  2. Identify Opportunities

    1. Work with faculty, staff, Deans, and University administrators in identifying funding opportunities.

    2. Work with University administrators, faculty and staff in campus-wide strategic planning.

    3. Serve as liaison between faculty, staff, students and other administrative departments on campus, public and private funding agencies, and personnel at K-12 schools, colleges and universities in Wisconsin and nationwide.

  3. Education

    1. Provide grant-related “professional development” presentations for faculty and staff; develop and present a brief overview of the Office of Research Administration for departments and for the new faculty/staff orientation.

    2. Educate faculty regarding the Undergraduate Research Apprenticeship Program (URAP) and coordinate administrative support for the Deans, faculty, and students participating in URAP.

    3. Work with new, junior, middle career and senior faculty and staff to develop their grant-writing skills.

    4. Conduct training workshops and coordinated presentations on grant-related topics for faculty and staff.

    5. Develop and oversee a faculty and staff incentive program to foster greater interest in pursuing grants and external funding.

    6. Develop and oversee a training program for the Responsible Conduct of Research.

    7. Conduct annual campus-wide needs assessment to determine faculty and staff grant support needs, training interests and funding priorities.

  4. Reporting

    1. Coordinate the development of biennial budget requests, when appropriate.

    2. Coordinate the development of Federal Priorities Binder information and proposals.

    3. Prepare special reports, proposals, analyses and financial summaries about UW-Parkside as directed by campus and UW System administrators.

    4. Coordinate the responses for UW-Parkside to requests for grant information from the UW System or State entities.

Knowledge Skills and Abilities

  • Demonstrated excellent interpersonal and communication skills.

  • Demonstrated leadership skills and ability to develop grant related skills in others.

  • Ability to work independently, manage multiple tasks simultaneously and prioritize successfully.

  • Ability to work effectively with faculty, staff and students.

  • Ability to think strategically, to establish annual and long-term goals, and implement effective follow up strategies.

  • Ability to analyze and interpret financial statements, budgets and reports.

  • Knowledge of federal regulations and compliance requirements related to research activities and programs.

  • Strong knowledge of Microsoft Office and experience with electronic proposal submissions.

  • Knowledge of technologies for the identification and management of grants such as Cayuse and Pivot.

  • Ability to work cooperatively with diverse organizations to identify, develop, submit and manage grants.

  • Ability to coordinate the activities of the IRB collaboratively with faculty in a shared governance environment.

  • Ability to perform other duties as necessary.

The University and Area

UW-Parkside is a regional comprehensive university that is committed to accessibility, academic excellence, student success, diversity, and community engagement. This beautiful campus is on 700 acres of woodland & prairie in the heart of the Milwaukee/Chicago corridor, between Racine and Kenosha and near Lake Michigan. The university enrolls approximately 5,000 students, many of whom are first- generation and nontraditional students. UW-Parkside benefits from the diversity of the communities it services in Kenosha, Racine, and Walworth Counties. Kenosha and Racine are small cities that offer tranquility and convenience. The myriad attractions of Milwaukee and Chicago are easily accessible, as is the solitude of the country. UW-Parkside is strongly committed to creating and maintaining a multicultural, pluralistic campus environment.

The tri-county region that comprises the University’s primary service area is home to an impressive array of businesses. There are more than 10,000 small businesses in the region, as well as a large number of globally-recognized employers. The college, through its active, engaged Advisory Board, enjoys a close relationship with many of these businesses. For further information regarding the University and community, please see our website at www.uwp.edu.

Review of Applications

Applications received by October 25, 2014 are ensured full consideration; position is open until filled.

Application Process

Interested candidates should provide a complete application packet which includes:

  • Cover letter explaining required and preferred qualifications

  • Resume

  • Three references with contact information

  • Transcripts (unofficial copy is acceptable).

Go to: https://www.careers.wisconsin.edu

Click the "Apply Now" button. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password' and select "Login." Your application will not be considered complete until all required documents are attached and all required fields are completed.

Salary:  Commensurate with qualifications and experience. The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.

Contact Information

If you have application questions, please email or call:
Amanda Welbon
University of Wisconsin-Parkside
900 Wood Road
P.O. Box 2000
Kenosha, WI 53141-2000
Email: welbon@uwp.edu
Office Phone: +1 262 595 2932

It is the policy of UW Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

Criminal background check and degree verification are part of the application process.

The University of Wisconsin-Parkside is an equal opportunity, affirmative action employer.

Contact Name: Amanda Welbon

Contact Phone: (262) 595-2932

Contact Email: welbon@uwp.edu

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