Pre-Award Sponsored Programs, Grants and Contracts Manager
Deadline for Applications is 4/3/2022

Code: 18158 Posted: 03/17/2022

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that’s unparalleled. An affordable, high-quality education is an investment in one’s future, and we believe the cost of an education should not prevent any student from achieving his or her educational and professional goals.

UW-Parkside is a great place to start or enhance your career. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer competitive pay and benefits, as well an engaging and supportive work environment. Parkside is a community that’s easy to call home. Find out why.

Position Title: Pre-Award Sponsored Programs, Grants and Contracts Manager

Employment Type: Academic Staff, Exempt, 80% full time with benefits

Reports To: The Pre-Award Grants and Contracts Manager will report to the Vice Provost of Academic Affairs.


Essential Job Functions

Reporting to the Vice Provost for Academic Affairs, the Pre-Award Grants and Contracts Manager coordinates and assists with all aspects of pre-award grant and contract administration, compliance and reporting. The selected candidate will advise the Vice Provost for Academic Affairs on matters related to grants and contracts, and collaborate with the Business Services office.

Key Job Responsibilities:


  • Assists in seeking funding opportunities. Provides Pivot and Grants Resource Center training.
  • Reviews requests for proposals.
  • Sets up work spaces in
  • Processes grant transmittal forms.
  • Assists with budget preparation.
  • Assists in proposal preparation, providing necessary institution-specific information.
  • Reviews final proposal documents before submission.
  • May submit proposals on behalf of the AOR.


  • Sets up accounts for newly funded projects.
  • Hosts kick-off meetings for new PIs to review policies and procedures.
  • Monitors budgets and provides PIs with updates.
  • Assists with budget management, HR, and Business Services functions.
  • Prepares time and effort reports and responds to other compliance issues as needed.

Institutional Support


  • Supports the Committee on Research and Creative Activity. Assists faculty and staff in preparing budgets and assembling documentation. Reviews materials for submission to the committee. Monitors committee budget.
  • Supports the Institutional Review Board (IRB), including the Cayuse IRB management system.
  • Responds to requests for surveys and reports from UW-Parkside administration, UW System administration, State government, and Federal government, including UW-Parkside budget forecast, federal HERD report, etc.
  • Maintains the Research Administration website.
  • Updates the federal System for Accounts Management registration.
  • Maintains access and passwords for submission portals such as,, and the G5 system.
  • Keeps abreast of changes in federal regulations, reporting requirements, etc.
  • Maintains institutional records of proposals in-progress, submitted, and funded.


  • Minimum five years’ experience in research administration, grants and contracts, especially pre-award work, encompassing major federal granting agencies and their submission portals, state agencies, compliance, reporting, and human subjects approvals.
  • Minimum five years’ experience with budgeting and financial systems.
Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: 

Total Compensation Estimator:

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • References

Review of Applications

Position is open until filled. All applications submitted by Sunday, April 3rd, 2022 will be given full consideration.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Amanda Joncas
Available Until: 04/04/2022

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