Weather Emergencies Policy
With winter approaching, this is a reminder of UW-Parkside policies in the event of inclement weather and weather emergencies.
The policies draw important distinctions between "canceling classes" and "closing the university." During a weather emergency, a decision may be made to:
1. Cancel classes and keep the university open.
2. Close the university.
Inclement Weather: Classes Canceled; University Open
When all classes are canceled and the university remains open, employees must use their own judgment in reporting to work. Decisions affecting morning and afternoon classes are ordinarily made by 6 a.m.; decisions affecting evening classes that start after 4:30 p.m. are ordinarily made in the early afternoon (see Notification below). If emergency weather conditions develop during the workday and supervisors desire to have employees leave early, the supervisor's decision must comply with the guidelines below for university staff (see Employee Information below). When classes are canceled and the university remains open, extracurricular activities such as athletic events, concerts, and special presentations may or may not take place as scheduled. Please visit the UW-Parkside website for the most up-to-date information.
Inclement Weather: University Closed
When the university is closed, all classes and all extracurricular activities are canceled and employees are not required to report to work. However, there are campus operations which must continue despite the weather: campus police services, snow removal, power-plant operation, food service for residential students, etc. For employees in these areas, please contact your supervisor for schedule details. If the university is closed, the Human Resources Department will inform employees about the proper method for reporting "lost time."
If all classes are canceled OR if the university is closed due to inclement weather, a notice will be posted on the UW-Parkside website and social media accounts (Twitter, Facebook, LinkedIn), and will be sent by email to all faculty, staff, and students.
If you have subscribed to Ranger Alert you will also receive a classes-canceled or university-closed text message on your cell phone. You may also access this information through the UW-Parkside Information line (262-595-2345) and on area radio and television stations listed below, including their social media accounts and mobile apps.
The radio and television stations ordinarily confine announcements to whether the university is open or closed, and the announcement may not make the distinction between classes being canceled and the university being closed. It is always a good idea to check the UW-Parkside website for the most accurate information.
Kenosha radio stations: WLIP (1050 AM), WIIL (95.1 FM), WGTD (91.1 FM)
Racine radio stations: WRJN (1400 AM; 98.1 FM; 99.9 FM; @wrjnnews), 92.1 VTY Country (92.1 FM), WGTD (91.1 FM)
Milwaukee radio stations: WTMJ (620 AM)
Milwaukee TV stations: WTMJ (Channel 4), WITI (Channel 6), WISN (Channel 12), WDJT (Channel 58)
Chicago Information: (www.emergencyclosings.com) or radio stations, WBBM (780 AM), WGN (720 AM), and Chicago TV stations, channels 2, 5, 7, 9, and 32.
Radio and television stations will receive class cancelation information for that day no later than 6:30 a.m. If UW-Parkside is not mentioned by the media, assume the university is open and classes are being held.
As mentioned above, even though classes are canceled, there are campus operations which must continue despite the weather: campus police services, snow removal, power-plant operation, food service for residential students, etc. When classes are canceled, employees are instructed to use their best judgment as to whether to report to work. Work schedule adjustments for lost time by an hourly employee must be made up before the end of the week in which the work time was lost or use accrued time to make up the difference in lost work hours to avoid a reduction in pay. Individuals who are required to work during the campus closure are requested to adjust their hours during the week of the event to avoid the payment of overtime.
Supervisors of hourly employees have the authority and responsibility to make arrangements with the employee to make up the time that was lost due to the inclement weather conditions by:
- Applying vacation or personal-holiday leave credits, if applicable, to cover the absence. Use of sick-leave credits is not authorized for inclement weather.
- Adjusting the routine work schedule at the standard pay rate before the end of the week. Beyond the week, the makeup work must be scheduled as overtime rates.
- Applying "leave without pay." Employees who elect to apply "leave without pay" should note that in the "remarks" section of the time sheet.
These options will also be applicable for hourly employees when the employer approves employee requests to leave work before the end of the workday because of hazardous driving conditions or threatening weather advisories.
Academic staff will consult with their supervisors and arrange for appropriate adjusted schedules or the use of leave. Questions regarding adjusted work schedules for salaried personnel should be directed to the Human Resources Department.