D2L Purge / Course Cleanup - FAQ
Below is a list of frequently asked questions about the general D2L cleanup process.
To purge a D2L course refers to the complete removal and deletion of that course with no way of restoring it. To purge a D2L course is to permanently delete it. This includes all files and student records.
This site uses the term "course cleanup," or simply "cleanup" for the purging process.
Innovations in Learning team will be sending D2L course cleanup email notifications / instructions to instructors, beginning the week of March 27th, 2017. Instructors will have until May 12th, 2017 to export selected course(s) or course content that they do not want deleted.
The following semester courses are scheduled for deletion in May 2017:
- Fall 2013-14 
- Winterim 2013-14 
- Spring 2013-14 
- Summer 2013-14 
We do not delete relatively recent courses primarily because:
- Students need sufficient time to finish incomplete courses and challenge grades, and......
- Instructors need sufficient time to re-offer their course.
Retaining recent courses is consistent with the guidelines and policies of the UW System Records Officers Council.
Your courses will be permanently deleted on schedule. In most cases, you will not need these courses and do not need to take any action.
Below is a list of frequently asked questions about how the D2L cleanup process will effect your courses.
In most cases, when a course is re-offered by the same instructor, the instructor copies some or all of the contents, files, gradebook and discussion structure from a previous offering into the new offering. Once that copy process is complete, the earlier version of the course offering can be deleted without affecting the new course offering.
If a course does not repeat for several years, steps must be taken to
ensure the original course offering is not deleted. Instructors in this
situation should discuss this with the Innovations in Learning team.
The D2L gradebook can be exported to a CSV file that can be opened with Excel and other applications.
When downloading or saving gradebooks or student submissions, it is important to maintain the privacy of those student records. They should be saved on campus-housed, password protected network storage rather than on local hard drives.
To learn how to download your gradebook, please contact the Innovations in Learning team or visit the UW Parkside KnowledgeBase.
Questions about how long gradebooks and student records may be retained should be forwarded to your campus Records Officer.
Content, course files and quizzes can be copied into a newer offering of the same course. This is very common, especially when the same instructor teaches both offerings.
Also, course files can be easily downloaded. Instructors with unusual situations should contact the
Innovations in Learning team.
The course cleanup process is imperative to ensure the ongoing smooth operation and maintenance of Learn@UW/D2L. The volume of data housed in the system, and the associated storage costs, has steadily increased since the deployment of D2L in 2003. The quantity of data not only impacts storage costs, but also the cost of data backups, system upgrades, and support resources. Being good stewards of data storage also lessens the potential of negative impact on system performance and improves your user experience as system growth continues.
Instructors can export their content files, gradebook and student files from a drop box folder and retain them locally.