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Background and Purpose
The purpose of this policy is to establish criteria regarding placement of any item or furniture in hallways or other public areas of buildings. Of prime concern is prevention of conditions that may compromise safe egress through hallways during an emergency evacuation.
Exempt Areas and Items
The following items are exempt from the policy:
The following recycling tote locations:
Chairs, tables, podiums and other items are regularly set up in various locations on campus for events, displays or demonstrations. These temporary setups are also exempt from this policy assuming the setups do not block designated fire escapes, doorways, or normal flow of pedestrian traffic.
The following items or groups of items are strictly forbidden from placement in hallways, concourse systems or other public areas:
Designated Waiting/Study Areas
All waiting or study areas outside the Concourse system will be assigned and approved by the Risk Manager. A list of designated waiting or study areas for the Communication Arts building, Greenquist and Molinaro Halls are shown in Attachment 1.
Waiting areas will be assigned for students and guests near faculty and staff offices. These will be communal wait areas for a given floor or floors within academic buildings. The designated areas will be in locations such as hallway corners or alcoves that will not result in chairs within normal flow of pedestrian traffic. These waiting areas will preclude the need for chairs outside of individual offices.
Study/break areas may be established within the larger hallways near teaching labs in Greenquist Hall. These areas will be in locations where any chairs or tables will not interfere with the normal flow of pedestrian traffic. Certain permanent storage and display cabinets are allowed on a case by case basis only.
Requests to Place an Item(s) in a Hallway
Requests for permanent or prolonged temporary placement of an item in hallways must be submitted to the Risk Manager for review. The request should include a description of the item and justification of the need.
The Risk Manager will consider the information submitted by the requester as well as how placement of the item may affect future requests for similar items by other employees. For example, allowing one chair outside one faculty/staff office in one location could potentially lead to requests for nearly 40 more resulting in a hallway dangerously populated by loose chairs. Also, tables with multiple chairs may present a significant risk for obstruction during a panic evacuation.
The Risk Manager will inspect the area and the request and render a decision. The decision of the Risk Manager may be appealed to the Director of University Police and Public Safety (UPPS). The Director of UPPS may consult the Vice Chancellor of Administrative and Fiscal Affairs regarding appeals.
Affected departments or faculty/staff will be notified of items that are not allowed in hallways and requested to remove the item by a specified date. Items that are not removed by the date may be removed by Facilities Management and the item relocated to surplus, resource recovery or trash. The department responsible for the item may be charged for the moving expense.
Conditions for Allowance of Items in Hallways
The following conditions must be met before considerations can be given to allowing any item to be placed in hallways:
The Risk Manager shall review this policy annually and submit changes, additions or deletions to the Facilities Planning Committee for approval.
Designated Waiting/Study Areas
Communication Arts Building
D1 Upper Level
L1 Upper Level
L2 Lower Level
L2 Upper Level
L3 Lower Level
L3 Upper Level