Policy 79

University of Wisconsin-Parkside
Furniture and Other Items in Hallways
Policy #79

Background and Purpose

The purpose of this policy is to establish criteria regarding placement of any item or furniture in hallways or other public areas of buildings. Of prime concern is prevention of conditions that may compromise safe egress through hallways during an emergency evacuation.

Exempt Areas and Items

The following items are exempt from the policy:

  • Designated lounge areas in concourses, Main Place , the Student Center and the Student Center Bridge
  • Vending machines in designated vending areas and break rooms
  • Tables and chairs in designated vending areas, break rooms, the cafeteria and Mid and Lower Main Place
  • Certain display cases as approved by the Risk Manager
  • Current lockers located in Communication Arts D1 level and Molinaro Hall D1 level
  • Designated waiting areas as discussed in Section 4 below

The following recycling tote locations:

  • Communication Arts: L2 level, at the end of the southwest hallway (2)

Molinaro Hall:

  • L3 level: At the southeast end of the hallway (1)
  • L3 level: Copy room (2)
  • L2 level: Copy room (2)
  • L1 level: Alcove area outside L111 (1)
  • D1 level: Outside PASA office
  • Small office trash and recycling containers placed in hallways temporarily for later collection by custodial staff.

Chairs, tables, podiums and other items are regularly set up in various locations on campus for events, displays or demonstrations. These temporary setups are also exempt from this policy assuming the setups do not block designated fire escapes, doorways, or normal flow of pedestrian traffic.

Prohibited Items

The following items or groups of items are strictly forbidden from placement in hallways, concourse systems or other public areas:

  • Instrumentation
  • Chemicals or containers of hazardous materials including compressed gas cylinders
  • Appliances including refrigerators, freezers and microwave ovens
  • Bicycles or any other small or portable transportation unless required by the disabled
  • Items that can easily cause an obstruction under panic or high capacity situations such as groups of chairs, classroom desk/chair combination units, or coat racks
  • Open shelves and shelving units from which objects could fall

Designated Waiting/Study Areas

All waiting or study areas outside the Concourse system will be assigned and approved by the Risk Manager. A list of designated waiting or study areas for the Communication Arts building, Greenquist and Molinaro Halls are shown in Attachment 1.

Waiting areas will be assigned for students and guests near faculty and staff offices. These will be communal wait areas for a given floor or floors within academic buildings. The designated areas will be in locations such as hallway corners or alcoves that will not result in chairs within normal flow of pedestrian traffic. These waiting areas will preclude the need for chairs outside of individual offices.

Study/break areas may be established within the larger hallways near teaching labs in Greenquist Hall. These areas will be in locations where any chairs or tables will not interfere with the normal flow of pedestrian traffic. Certain permanent storage and display cabinets are allowed on a case by case basis only.

Requests to Place an Item(s) in a Hallway

Requests for permanent or prolonged temporary placement of an item in hallways must be submitted to the Risk Manager for review. The request should include a description of the item and justification of the need.

The Risk Manager will consider the information submitted by the requester as well as how placement of the item may affect future requests for similar items by other employees. For example, allowing one chair outside one faculty/staff office in one location could potentially lead to requests for nearly 40 more resulting in a hallway dangerously populated by loose chairs. Also, tables with multiple chairs may present a significant risk for obstruction during a panic evacuation.

The Risk Manager will inspect the area and the request and render a decision. The decision of the Risk Manager may be appealed to the Director of University Police and Public Safety (UPPS). The Director of UPPS may consult the Vice Chancellor of Administrative and Fiscal Affairs regarding appeals.

Affected departments or faculty/staff will be notified of items that are not allowed in hallways and requested to remove the item by a specified date. Items that are not removed by the date may be removed by Facilities Management and the item relocated to surplus, resource recovery or trash. The department responsible for the item may be charged for the moving expense.

Conditions for Allowance of Items in Hallways

The following conditions must be met before considerations can be given to allowing any item to be placed in hallways:

  • An item cannot extend into a hallway that will create a width of the hallway less than the width of the nearest emergency door or exit.
  • Items must be secure and not subject to tipping or easy displacement.
  • Item must have a distinct purpose. An item placed in the hallway to provide "convenience" may not be a satisfactory purpose.
  • Hallways may not be used for temporary or permanent storage except for within approved closeable and lockable storage cabinets.
  • Items must be well maintained and neat in appearance.
  • All items in any given hallway shall be placed so as to not have items directly across the hallway from another approved item so as to reduce hallway width.
  • Items and materials may not be stored on top of cabinets or lockers located in hallways.
  • Tables or larger items shall not be placed directly across a hallway from a classroom or office door which opens to the hallway.

Policy Review

The Risk Manager shall review this policy annually and submit changes, additions or deletions to the Facilities Planning Committee for approval.


Attachment 1
Designated Waiting/Study Areas

Communication Arts Building

L2 Level

  • Outside program assistant offices
  • North side by copy machine
  • South side outside English department PA offices

Greenquist Hall

D1 Upper Level

  • North end of hall outside D131
  • West side only
  • Only one table
  • Must not be placed opposite door 

L1 Upper Level

  • Geosciences display cabinets allowed on west walls only

L2 Lower Level

  • 3 chairs allowed on north and south ends of office hallway
  • Small table allowed in corner of north end of office hallway

L2 Upper Level

  • 2 tables, north end of building
  • placed on west wall-maximum of four chairs for each table
  • Must not be place opposite doors

L3 Lower Level

  • 2 chairs allowed at north and south end of office hallways

L3 Upper Level

  • 2 tables, north end of building
  • placed on west wall-maximum of four chairs for each table
  • Must not be place opposite doors

Molinaro Hall

L2 Level

  • Chairs allowed at west end of building
  • Chairs allowed on east wall of room 256

L3 Level

  • Chairs allowed at west end of building
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