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Step 1 – Position Authorization Request (PAR) is Approved
Immediately after receiving PAR approval the Director selects Search & Screen Committee Chair and membership (4-7 members), develops a draft calendar for the following:
Within one week (ideally) of receiving PAR approval, the Search & Screen Committee Chair confirms Committee membership, completes and submits Committee Member Form to the Office of Equity & Diversity and to the searching Program's Director. (Vice Chancellor/Hiring Authority gives final approval)
Within two weeks (ideally) of receiving PAR approval, schedule Search & Screen Committee charge meeting with the Office of Equity & Diversity (OED)
Step 2 – Recruitment
Within one week (ideally) of receiving PAR approval , submit additional sources for advertisement and update the Recruitment Plan
Step 3 – Applicant Screening
Before reviewing candidates' files develop initial screening evaluation tool, interview questions (phone/on-campus) and reference check questions
Immediately acknowledge receipt of all applications as they are received – send letter with forms (support staff responsibility)
Within one week of advertised review date for full consideration, Search & Screen Committee Chair will contact Vice Chancellor/Hiring Authority and Office of Equity and Diversity to discuss the size and diversity of applicant pool. If approved by the Vice Chancellor/Hiring Authority to continue, within 1 -2 weeks (ideally) after advertised review date, Search & Screen Committee meets in closed session to discuss candidates and place candidates into one of the following three tiers (maintain A.A. Flow log):
Step 4 – Interviews
Immediately following closed meeting session , under Wis. Stat. 19.85 (1)(c), submit to Program Director either Request to Telephone Interview Form and/or Request to On-Campus Interview Form for approval. Obtain signatures from the Vice Chancellor/Hiring Authority, after consultation with the Office of Equity & Diversity.
After receiving interview approval immediately develop on-campus interview agenda and schedule interviews - refer to Candidate Campus Visits guidelines in packet (also availability dates and travel/interview expenses from the Vice Chancellor/Hiring Authority regarding meeting with the candidates).
, Send the Applicants Selected for Interview Letter (may be done by email)
, (see http://www.uwp.edu/departments/equity.and.diversity/suppstaffforms.cfm link: additional sample letters)
Step 5 – Deliberations & Final Offer
Within two days (ideally) of completing the interview process :
Upon approval, Letter of Offer will be initiated by the Vice Chancellor/Hiring Authority.
Step 6 – Close Search
Once the Letter of Offer is signed by the candidate, the Search Committee Chair and support staff will complete the A.A. Flow Log along with the Search & Screen File Check-Off List and (ideally) within one week submit a copy to the Office of Equity & Diversity retaining the original with the search & screen files. The search and screen files will be retained in the Human Resources Office.
All active candidates will be notified by the Search & Screen Committee that the search is closed.