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University Staff Committee By-laws
A pdf copy of the By-laws is available.
Members of the University Staff Committee (henceforth referred to as the Committee) shall be elected by current university staff and consist of eleven permanent university staff employees. The eleven members of the Committee should be representative of the bargaining and non-bargaining units of the university staff.
The makeup and membership representation of the Committee will be as follows:
If no one chooses to run in a category, then an additional person will be elected from the group which is most underrepresented at the time of the election.
Committee members must have been UW-P permanent university staff employees for a minimum of one year.
Committee members will serve three-year terms, beginning with the July meeting. Members may serve consecutive terms.
Should a reclassification occur during a term, all Committee members may serve out their elected term, as long as they remain employed as university staff at UW-Parkside.
Should a vacancy occur, the Committee will notify the next highest vote getter of the year that the outgoing person was elected within the appropriate bargaining unit to fill the remainder of the term.
Members shall attend all general meetings, serve on one or more committee(s) annually, and participate in voting.
Members who cannot attend a meeting are responsible for notifying the Chair or Secretary of the Committee in advance of the meeting, if at all possible.
Membership may be vacated by written resignation, addressed to the Chair of the Committee.
In order to preserve continuity of the committee membership, only one third of the members will be up for election in any given year.
In March of each year, the Committee Secretary will determine which positions are up for election.
In April of each year, the name, email address, classification and time in service of all permanent University Staff members will be requested from UWP Human Resources or other appropriate source. (If necessary, the "most underrepresented" group will be calculated from this data.)
"Most underrepresented group" refers to the statistical make-up of the Committee based on the statistical representation of the University Staff as a whole. This is calculated based on the percentage of bargaining unit, as defined under Section I as compared to the percentage of that group within the Committee. (i.e. if there are 280 total University Staff members and 125 currently in the Administrative Support Unit then 125 / 280 x 100% = 44.6% of the total membership of University Staff vs. 5 / 11 x 100% = 45.45% of the Committee. Therefore in this example, Administrative Support is overrepresented by 0.85%)
In late April, the Committee shall invite all eligible members of the University Staff to apply or to nominate colleagues for membership. Nominations can be made by any University Staff employee. Self-nominations are acceptable.
As nominations are returned, the Committee Secretary will confirm the desire of each nominee to accept the nomination before placing them on the ballot for that year. If a nominee fails to respond within ten (10) calendar days of notification, they will be considered to be uninterested and not placed on the ballot. Candidates will be listed on the ballot in alphabetical order by last name under the classification they are nominated for.
In June, official ballots will be distributed in paper form or secure electronic ballot, with a return date of not less than one week from the date of distribution.
Official ballots will be counted by two Committee Members not currently up for election. The results will be tallied and stored in the permanent record as kept by the Committee Secretary. Winners will be notified of the next meeting, so they may assume their duties. Non-winners will also be notified at this time and thanked for their willingness to run.
If while counting ballots, ballots are found to have invalid sections, (i.e. more votes in a section than allowed) those ballots marked incorrectly will be counted on the correctly marked parts and the incorrect parts will not be counted. (i.e. the whole ballot would NOT be thrown out.)
In the event of a tie, if one member is not willing to concede, a run-off election shall be held for that position between the tied candidates within two (2) weeks.
Emeritus Status may be granted to retiring members of the University Staff in recognition of meritorious achievement during a long period of service at UW-Parkside.
The criteria for consideration of being awarded emeritus status are:
Consideration in steps c, and d, shall move forward to the next appropriate level of consideration expeditiously and in no more than 15 working days, unless previously mutually agreed upon. A non- response within the 15 working day limit shall cause the proposal to move forward to the next appropriate level of consideration.
The following are the rights and privileges of University Staff Emeritus status:
The Executive Board of the Committee consists of the following elected officers: Chairperson, Vice-Chairperson, and Secretary. The past chairperson serves as an ex-officio member.
A minimum of one-half (1/2) the current membership + 1 shall be the quorum required to conduct business at all meetings of the Committee.
Voting shall be by acclamation, except any member present may request a secret ballot.
Election of officers may be held by secret ballot.
Only elected members shall vote. Each voting member shall have exactly one vote.
A majority vote carries.
Standing committees and sub-committees membership will be adopted by the Committee at their July or August meeting.
A standing committee may be any committee created of any duration either by the University Staff Committee or a University Governance Committee which has requested representation of University Staff upon it. They may be created and dissolved as needed to complete the current tasks at hand.
Standing committees and University committee participation include, but are not limited to:
A subcommittee of the Committee shall be appointed in January of odd number years to review these By-laws and update as appropriate.
Proposals to repeal and/or amend any section of the By-laws or to add a new section must be provided in writing to all members of the Committee one month in advance of the meeting at which they are to be voted upon.
Any such proposal adopted by the Committee shall not take effect until it has been accepted by a two-thirds (2/3) vote of the entire Committee.
The Chancellor's Cabinet shall be notified in writing of all changes made to these By-laws.
In instances not covered by these By-laws, the Committee may refer to the most recent edition of Robert's Rules of Order.