Student Preferred Name
As a campus, UW-Parkside is committed to creating and maintaining a welcoming and inclusive environment for our students. As such, we recognize that students may choose to identify themselves within the university community with a preferred first name that differs from their legal name. A process has been established to allow students to identify a preferred first name either via the online application process prior to admission or through the submission of a Preferred Name Request Form. As long as the preferred name is not for the purpose of misrepresentation or fraud, it will appear instead of the student’s primary/legal name in select university systems and documents except where the use of primary/legal name is required by university business or legal need.
Preferred Name – first name, other than legal name, by which one wishes to be identified.
Primary/Legal Name – first name that appears on valid birth certificate, passport or legally recorded name.
Places Where Preferred Name Is Used
- Class Rosters
- Grade Rosters
- Unofficial Transcripts
- Learning Management System (D2L)
- Degree Audit Reports (DARS)
- Campus Directory / Display Name for Email & Network ID
- Ranger Card
Places Where Primary/Legal Name Is Used
- Official Transcripts
- Student Accounts
- Financial Aid
- Required State & Federal Data Submissions
- Teacher Certification Records
- Human Resources (Student Employment Documents)
- Immigration and Visa Related Documentation
- Responses to Enrollment Inquiries such as Verification Requests (unless you have chosen to request a FERPA Hold)
* Please note: Preferred Name is used solely for UW-Parkside’s internal systems; external systems (such as hometown newspaper submissions, official transcripts, enrollment verifications, etc.) will continue to use your primary/legal first name.
Requesting a Preferred Name
For incoming students, if you submitted a preferred name on your electronic admissions application after April 10, 2017, you do not need to submit a separate request form. Your preferred name should be active in the systems listed above.
If you wish to indicate a preferred name or if you wish to alter or remove an existing preferred name you should submit a Preferred Name Request Form.
The Dean of Students Office is responsible for reviewing and approving requests for preferred names. Any preferred name request that may be deemed by a reasonable person to be an attempt at misrepresentation or fraud, and/or interpreted as offensive will be denied.
Frequently Asked Questions
No. The preferred name option is for students who wish to be known and addressed by a name other than their primary/legal name. If you regularly use your primary/legal name, there is no need to indicate a preferred name. Requests for preferred names that match your primary/legal name will not be processed.
The Dean of Students Office will review and approve all preferred name requests. Any preferred name request that may be deemed by a reasonable person to be an attempt at misrepresentation or fraud, and/or interpreted as offensive will be denied.
The Dean of Students Office will review preferred name requests weekly. Once approved, your preferred name should appear in campus systems within 3 business days.
If you submitted a preferred name via your admissions application (after April 10, 2017), your preferred name will appear on the front of your Ranger Card and your primary/legal name will be printed on the back of the card at Orientation.
If you submit a Preferred Name Request Form and it is approved, you can visit the Concierge Desk to have a new ID card printed.
No – your NetID/UserID (the part of your Ranger email address before the “@”) is based on your primary/legal name and cannot be changed.
The display name for your email will reflect your preferred name.
The decision to submit a preferred name should be taken seriously. Changing your preferred name more than once can lead to confusion regarding your identity, challenges in customer service, and/or the interruption of your ability to access some university systems.
International students may choose to select a preferred name (sometimes referred to as your “nickname” or “English/American name”) for use within the university community. However, the preferred name that you choose must be identical to the preferred name listed on your I-20 or DS-2019 immigration document.
For domestic students who plan to study abroad, your legal name must be used on your application for a passport, required insurance documents, airline tickets, and other legal forms.
Yes. The online directory will display preferred name if one is identified, otherwise it will display the legal name.
Please note: Since FERPA allows the release of directory information to 3rd parties, your preferred name may be released to the public.
If you have changed your name legally, you can submit a Change of Student Demographic Information form to the Registrar’s Office. You must provide proof of the name change such as a driver’s license or legal document.
If you have more questions about the Student Preferred Name Policy, contact the Dean of Students Office at 262-595-2598 or via email at DeanofStudents@uwp.edu.
Or you may visit the Registrar’s Office.