Policy 26

University of Wisconsin-Parkside
Library Circulation Policies
Policy #26

Borrowing from the UWP Library Collection 

A borrower is responsible for all materials checked out with his/her card. Borrowers should make the check out desk attendant aware of any damage to an item before checking out that item. Borrowers are expected to return or renew borrowed items by the due date. A borrower’s responsibility does not end until materials have been returned to and discharged by the library. 

UW-Parkside students, faculty, and staff (including emeritus faculty and staff) may borrow most UW-Parkside Library materials. Individuals must present their activated RangerCard at time of materials checkout. 

Students, faculty and staff from other University of Wisconsin campuses may borrow, in-person or online, most UW-Parkside Library materials that normally circulate. Individuals must use their valid ID cards at time of check out. 

A Wisconsin resident 18 years of age or older, for an initial non-refundable $10.00 processing fee, ($5.00 for senior citizens) may become a UW-Parkside Library Special Borrower and be eligible to borrow most library materials. The individual must provide a photo ID at the time of application. The individual will be issued a UWP Library Special Borrower’s card, valid for at least one year and expiring on June 30th. The card may be renewed for an annual $5.00 fee. 

Individuals belonging to the Friends of the UW-Parkside Library receive, as part of their membership, Special Borrowing privileges, and, upon request, are issued a Special Borrower’s card. The card is valid for at least one year and expires on June 30th. 

A local high school, middle school, or Gateway Technical College student, for a $5.00 fee, may become a UW-Parkside Library Special Borrower and receive borrowing privileges for most library materials. The student must provide a school ID card at the time of application. The student will be issued a UWP Library Special Borrower’s card, valid for at least a year and expiring on June 30th. The card may be renewed for an annual $5.00 fee. 

A non-Wisconsin resident18 years of age or older, for a non-refundable $30.00 processing fee, may become a UW-Parkside Library Special Borrower. The individual must provide a photo ID at the time of application. The individual will be issued a UWP Library Special Borrower’s card, valid for at least a year and expiring on June 30th. The card may be renewed for an annual $15.00 fee. 

Carthage College students, faculty, and staff are eligible to borrow most UW-Parkside Library materials because of a reciprocal borrowing agreement with Carthage’s Hedberg Library. The Carthage borrower must have a valid Carthage College ID in order to obtain a UW-Parkside Library Special Borrower’s card. The card will be valid for the current semester and may be renewed. 

An organization, institution, or business seeking to provide instruction (e.g. training on how to get along in the workplace) may obtain an Educational Borrower’s card for the purpose of checking out instructional films, videocassettes and DVDs. A $2.50 fee is charged for each item checked out. 

Items Missing from the Shelves 

If an individual has trouble locating an item in the library, s/he may go to the check out desk and ask to fill out a search card. The library staff will search for the item within one day, and if the item is not found, will search for it three more times. If/when the item if found, the requestor will be notified and the item will be placed on hold at the check out desk. 

UWP Library Check Out Periods, Renewals, and Holds 

Check out periods vary, depending on the type of material (e.g. CD) and the category of user (e.g. UWP faculty). Some materials (e.g. reference books) do not normally circulate, and some materials (e.g. reserve materials) are housed behind the check out desk and must be asked for. 

UWP Faculty, staff and students may use the online catalog’s Patron Record feature in the catalog to find out what items they have checked out and when they are due, and to renew materials. Items can also be renewed in person or by phone (595-2238), provided that no one else has requested the item. 

Patrons may place holds on materials that are in use. When the item is returned, the requesting individual will be notified and will have seven days to pick up the item at the check out desk. 

Returning Library Materials 

During hours the library is open, materials should be returned to the book drop slot located in the front of the check out desk. Reserve materials must always be returned to the check out desk. There are two book drops available for patrons who wish to return books during hours that the library is closed. One book drop is located right outside the library entrance; the other is located on the Inner Loop Road sidewalk between Molinaro Hall and the Student Center. The book drops are designed for books; the borrower is responsible the condition of other library materials (e.g. videocassettes) deposited in the book drops. Materials (except reserve materials) checked out from the UWP Library may also be returned to any branch of the Kenosha Public Library or the Racine Public Library. 

UWP Library Fines and Fees 

An item is overdue when it has not been returned within the specified loan period. For the convenience of borrowers, notices (email for UWP students, faculty and staff, and paper for all others) are sent when items become overdue. Failure to receive a notice does not alter the borrower’s responsibility for an item. Individuals and Educational Borrowers with outstanding fines or fees at any UW System library will have their borrowing privileges suspended; students may also have “holds” placed on their university records. 

Overdue fines are charged for materials that circulate for fewer than 28 days (e.g. reserve materials). The fine for overdue two- and four-hour material is $.50 for each hour that the library is open. Overdue one-day, three-day, and one-week reserve materials are fined at the rate of $1.00 for each day that the library is open. All other material with loan periods of less than 28 days is fined at the rate of $1.00 for each day the library is open. 

Lost items are those that have been overdue for more than six weeks. Lost item fees include the cost of replacement plus a non-refundable $15.00 processing fee. These charges apply to each item lost. If a lost item is returned before payment is made, only the $15.00 processing fee is assessed. If a lost item has been paid for and is later found and returned within one year of payment, the borrower is reimbursed the cost of the item but not the processing fee. After one year, no fees are refunded. 

Theft and/or Mutilation of UWP Library Materials 

The UW-Parkside Library has a security system that is set off when someone exits with library materials that are not checked out. When the security system is set off, individuals are stopped and asked to open their bags for inspection. Unauthorized possession of library material may result in loss of borrowing privileges. Individuals should be aware that unauthorized possession of library materials violates Wisconsin State Statutes and may also result in prosecution. Persons who mutilate library materials are billed for the items damaged and may lose borrowing privileges. The minimum charge for mutilated items is the current cost of replacement or $55.00 if the item is out of print. 

Using Other Library Collections 

UWP faculty, staff, and students may visit other UW libraries and borrow materials using their activated RangerCards. They may also arrange online to borrow materials from other UW libraries using a feature of the UW-Parkside Library’s catalog. The borrower should pick and return requested items at the UW-Parkside Library check out desk. In general, books are checked out for 28 days and AV materials for 14 days. 

UWP faculty, staff and students are eligible to borrow most materials from Carthage College’s Hedberg Library because of a reciprocal borrowing agreement. The UWP borrower must provide a valid RangerCard when checking out materials.

Materials may also be requested from other libraries through the Interlibrary Loan office.

Borrowing Laptops 

The UW-Parkside Library has a number of laptops available for check out to UW-Parkside students, faculty and staff. Each laptop is loaded with Microsoft’s Office Suite and equipped with a wireless network card. Borrowers must complete a responsibility agreement form, accepting responsibility for any loss or damage to the laptop, and for costs associated with repair or replacement. Laptops may not be reserved ahead of time and are for use in the library only. They may be borrowed for a period of up to four hours (no renewals) and must be returned one hour before the library closes.

Borrowers returning laptops late will be assessed fines at the rate of $5.00 per hour, with a maximum total fine of $100.00. Borrowers who have checked out laptops that have become lost or stolen will be assessed the cost of the laptop, wireless card, power cord and carrying case.


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