Administrative Policy #98:
WI Exec Order 54
UW System Minor Protection and Adult Leadership Policy
Chancellor's Cabinet 2/6/18
Parkside Student Center
Dean of Students
Maintaining the health and safety of the University of Wisconsin-Parkside employees, students, guests, and visitors relies upon the control of conditions and the prevention of unsafe behaviors. When the campus visitors are minors, due diligence to guard against unsafe conditions and prevention of unsafe behaviors must be heightened and accepted as the responsibility of all adults. As such the University of Wisconsin-Parkside with guidance from the University of Wisconsin System has adopted the following policy for the safety and well-being of minor children that attend camps, clinics, activities, events, and other programs. All groups, internal, internal-sponsored, and external-sponsored, must comply with this policy.
This policy does not apply to general public events, locations that are generally open to the public, or where parents/guardians are invited and expected to provide supervision of the minor children.
Authorized Adult – Any person eighteen (18) years of age or older in a paid or unpaid supervisory leadership position.
Minor – A person under the age of eighteen (18) who is not being recruited by the University for admissions and/or intercollegiate athletics participation or enrolled or accepted for enrollment at the University.
One-on-One Contact – Unsupervised interaction between an Authorized Adult and a minor participant in a program without at least one other Authorized Adult, parent, guardian, and/or family member relationship being present.
One-on-one contact between an adult and a minor is prohibited. A group setting must be maintained at all times which means that one-on-one contact between adults and minors is not permitted during the duration of the program.
- The case of a child and parent, guardian, or family member relationship.
- The case of a child and school official (K-12) or approved chaperone such as a foster parent, school counselor, or case manager.
- Instructional settings where one-on-one tutoring ensues. In such settings, free access to the instructional setting by authorized persons to and from any space must be maintained at all times. Examples to achieve this include: no window or door coverings that would restrict or eliminate visibility into the room and ensuring doors that are used to enter and exit the space are unlocked and accessible. In such settings it is strongly encouraged to leave doors open when feasible.
- Authority of Risk Manager or Human Resources Director. An institution’s risk manager or human resources director (or their designee) may grant limited exceptions to this policy. Factors to be considered in evaluating an exception are:
- One-on-one contact should not be permitted unless it would fundamentally alter the nature of the service being provided. If one-on-one contact is permitted, free access to and from any space must be maintained.
- The number of adults present must be sufficient to ensure adequate supervision of minors at all times.
Supervision. At least two authorized adults are required for all trip, outings, camps, clinics, activities, events, and other programs. The responsible adults must have passed a criminal background check per UW-Parkside Administrative Policy 89 and have completed the Mandatory Reporting of Suspected Child Abuse and Neglect training per UW-Parkside Administrative Policy 86.
An appropriate ratio of authorized adults to minors must be maintained based on the following:
- Age 6 and under: Minimum of two (2) adults with a ratio of 1:4
- Age 7 and above: Minimum of two (2) adults with a ratio of 1:10
Overnight Events. At least two adults are required at all times for any overnight camps, clinics, activities, events, and other programs. This is in addition to the WI Department of Agriculture, Trade and Consumer Protection regulations for recreational and educational camps (ATCP 78.03) and Kenosha County regulations as the University of Wisconsin-Parkside campus is officially licensed by the State of Wisconsin for Recreational and Educational Camps.
In the case of adults supervising minors overnight, other than the minor’s own parent, guardian or family member, an Authorized Adult should not enter a minor’s room, bathroom facility, or similar area without another Authorized Adult in attendance, consistent with the policy of not having one-on-one contact with minors.
Privacy of youth respected. Adults must respect the privacy of minors in situations such as changing clothes and taking showers, whenever possible. Intrusions are permitted only to the extent that health and safety require. Adults must protect their own privacy in similar situations.
Inappropriate use of cameras, imaging, digital devices, and direct digital communication prohibited. Use of such devices capable of recording or transmitting digital communication, visual images in shower houses, restrooms, or other areas where privacy is expected by participants is prohibited.
Direct digital communication prohibited.
Direct digital communication to a minor, outside of the enrollment process, to a minor without inclusion of the authorized adults, and/or minor parent/guardian is strictly prohibited. Permission to digitally communicate must be preapproved by parent/guardian prior to any communication. All communication must include authorized adults, and/or parent/guardian.
Emergency Exception. The two-deep leadership requirement may be temporarily suspended if an emergency situation warrants it (e.g., one adult accompanies a minor to the emergency room, is summoning law enforcement, or is searching for a missing minor). An alternative adult must join the group to reestablish leadership as soon as feasible.
Violations. Any employee who violates the two-deep leadership requirement may be subject to disciplinary action up to and including termination of employment.
98.04 Policy Review
This policy shall be included, maintained, and updated as appropriate within the Terms and Conditions of the University of Wisconsin-Parkside Camps/Conferences/Events Contract.
This policy shall be reviewed annually not later than October 1st. Any changes shall be implemented effective the Sunday after spring commencement and/or as required by UW System policy, federal, state, and local law.