Administrative Assistant, Chancellor’s Office
Deadline for Applications is 2/21/2021

Responsibilities

• Serves as a first point of contact for individuals and groups visiting the Chancellor’s Office and university administrative offices.
• Provides organizational information via phone, in person, and through other communication mediums, for inquiries to the Chancellor’s and Vice Chancellor for Advancement’s Offices.
• Prepares routine correspondence such as thank you notes and mailings.
• Maintains records and organizational system for Chancellor’s and Vice Chancellor for Advancement’s engagement with donors and alumni (Raiser’s Edge database).
• Conducts routine financial transactions for the UW-Parkside Foundation (disbursement requests, gift deposits).
• Provides support for meetings of the UW-Parkside Foundation Board and Committees (agenda preparation, meeting scheduling, preparing minutes of meetings).
• Maintains organizational system for UW-Parkside Foundation data and records (OnBoard).
• Performs routine clerical work for administrative offices as needed.

Education, Experience, Training And/or Certifications

Required

• High school diploma.
• One to three years’ prior experience in an administrative support role.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, SharePoint, Excel) and Adobe Acrobat Pro.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Strong customer service skills; enjoys meeting and helping people.
• Able to concentrate on multiple projects/tasks at once.
• Proficient knowledge and demonstrated experience with virtual technology, including WebEx, WebEx Events, Zoom, and Microsoft Teams.
• Proficient knowledge and demonstrated experience with board management software (OnBoard) and customer relationship management software (Raisers Edge)

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• Cover Letter
• Resume
• Names and contact information for 3 professional references

Review of Applications

Applications received by 11:59 p.m. Sunday February 21st, 2021 are ensured full consideration. 

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Employment will require a criminal background check, and if you have prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence, and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.

(see TC1 - App. 4 and p. 12)

It is the policy of UW-Parkside to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or accommodations at any stage of the recruitment process because of a disability, please let us know. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations to a person's disability.