ADMINISTRATIVE ASSISTANT II
Deadline for Applications is 08/12/2021
Code: 17415 Posted: 07/28/2021
The Academic Department Associate serves as liaison between individuals and groups and the faculty of the Departments of Sociology, Politics Philosophy and Law, and the Center for international Studies. The associate provides work unit support for instructors, supervises student workers as needed, and maintains appropriate records for departmental budget, personnel, and course schedules. Periodically, the associate will be called on to schedule, organize, and manage academic events.
This position is approximately 32 hours a week.
Essential Job Functions
- Administrative Assistance Duties: including schedules logistics and secures resources for meetings, conferences, travel, and work unit operations; take meeting minutes, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures; tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation.
- Fiscal Duties: including track funds; approve and assign expenditures to fund accounts, and track and reconcile monthly budget expenditures.
- Academic Program Duties: including serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums; routing more complex inquiries to the appropriate entities; process change forms and facilitate special registrations; maintain Department/Program student/course files; process course schedules
- Payroll Duties: including give guidance on payroll procedures to student workers and LTEs
- Schedule, Organize, and Market events as needed
Essential Knowledge And Abilities
- Organizational Skills
- Attention to Detail
- Effective Communication Skills
- Multi-tasking capability
Education, Experience, Training And/or Certifications
1. Associate's degree or higher preferred
Salary and Benefits
Commensurate with qualifications and experience.
The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf
Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.
STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)
STEP 2: Submit application materials
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:
- Cover Letter
- Names and contact information for 3 professional references
Review of Applications
Applications received by 11:59 p.m. Thursday August 12th 2021 are ensured full consideration. Position open until filled.
You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.
In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.
Legal Notices and Important Information
Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)
Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.
UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.
It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.
In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.
Transcripts will be required upon hire.
Available Until: 08/13/2021