Deadline for Applications is 08/12/2021

Code: 17415 Posted: 07/28/2021

The Academic Department Associate serves as liaison between individuals and groups and the faculty of the Departments of Sociology, Politics Philosophy and Law, and the Center for international Studies. The associate provides work unit support for instructors, supervises student workers as needed, and maintains appropriate records for departmental budget, personnel, and course schedules. Periodically, the associate will be called on to schedule, organize, and manage academic events.

This position is approximately 32 hours a week.

Essential Job Functions


  • Administrative Assistance Duties: including schedules logistics and secures resources for meetings, conferences, travel, and work unit operations; take meeting minutes, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures; tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation.
  • Fiscal Duties: including track funds; approve and assign expenditures to fund accounts, and track and reconcile monthly budget expenditures.
  • Academic Program Duties: including serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums; routing more complex inquiries to the appropriate entities; process change forms and facilitate special registrations; maintain Department/Program student/course files; process course schedules
  • Payroll Duties: including give guidance on payroll procedures to student workers and LTEs
  • Schedule, Organize, and Market events as needed

Essential Knowledge And Abilities

  • Organizational Skills
  • Attention to Detail
  • Effective Communication Skills
  • Multi-tasking capability

Education, Experience, Training And/or Certifications

 1.      Associate's degree or higher preferred

Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details:

Total Compensation Estimator:

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • Names and contact information for 3 professional references

Review of Applications

Applications received by 11:59 p.m. Thursday August 12th 2021 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Laura Menarek
Available Until: 08/13/2021

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