ADMINISTRATIVE ASSISTANT II
Deadline for Applications is 08/12/2021

Responsibilities

• Administrative Assistance Duties: including schedules logistics and secures resources for meetings, conferences, travel, and work unit operations; take meeting minutes, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures; tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation.
• Fiscal Duties: including track funds; approve and assign expenditures to fund accounts, and track and reconcile monthly budget expenditures.
• Academic Program Duties: including serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums; routing more complex inquiries to the appropriate entities; process change forms and facilitate special registrations; maintain Department/Program student/course files; process course schedules
• Payroll Duties: including give guidance on payroll procedures to student workers and LTEs
• Schedule, Organize, and Market events as needed

Essential Knowledge And Abilities

• Organizational Skills
• Attention to Detail
• Effective Communication Skills
• Multi-tasking capability

Education, Experience, Training And/or Certifications

 1.      Associate's degree or higher preferred

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• Cover Letter
• Resume
• Names and contact information for 3 professional references

Review of Applications

Applications received by 11:59 p.m. Thursday August 12th 2021 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Employment will require a criminal background check, and if you have prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence, and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.

(see TC1 - App. 4 and p. 12)

It is the policy of UW-Parkside to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or accommodations at any stage of the recruitment process because of a disability, please let us know. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations to a person's disability.