Administrative Assistant I
Position Is Open Until Filled

Code: 20224 Posted: 10/10/2023

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that’s unparalleled. An affordable, high-quality education is an investment in one’s future, and we believe the cost of an education should not prevent any student from achieving his or her educational and professional goals. The university is the proud recipient of the 2022 AASCU Excellence & Innovation Award for Student Success and College Completion from The American Association of State Colleges and Universities (AASCU), a testament to years of strategic efforts.

UW-Parkside is a great place to start or enhance your career. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer competitive pay and benefits, as well as an engaging and supportive work environment. Parkside is a community that’s easy to call home. Find out why.

Position Title: Administrative Assistant I

Employment Type: Part Time (at least 50% FTE), University Staff

Reports To: The Administrative Assistant I will report to the College of Natural and Health Sciences Associate Dean (who is also the Director of the Center for Health Sciences) and will be supervised by the Dean’s Assistant

The successful candidate will primarily support the staff of the College of Natural and Health Sciences Associate Dean, Center for Health Sciences, and College Advising Staff. The candidate will provide support to the staff within these programs as well as the students who seek out these services. In addition, this person will serve as the Program Manager for the newly established Ascension Scholarship Programs. In that capacity, this person will help the Ascension Scholars Program Recipients complete their degrees, prepare for successful careers, and make the most of opportunities in the program. The program manager will meet with each student on a biweekly basis, and will work with campus partners to deliver academic, financial, and social support strategies needed for success as UW-Parkside students. The program manager will develop the program to be successful for the long term. They will recruit students, create opportunities for student engagement in the community, coordinate healthcare mentoring and clinical placements, and serve as a liaison to our partners at Ascension All Saints.

Essential Job Functions
  • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
  • Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
  • Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
  • Manages Associate Dean / Director of the Center for Health Sciences schedule and calendar
  • Provides and facilitates communication between Associate Dean / Director of the Center for Health Sciences and students
  • Key point person for Ascension Scholarship program
  • Associate Degree, or higher
  • At least two years’ experience providing administrative support
  • Experience working in Higher Education
  • Experience with Customer Service

The person hired for this position will work closely with many sections within the College of Natural and Health Sciences including the Dean, Associate Dean / Director for the Center for Health Sciences, the Advising Staff within the College, the Dean’s Assistant, and the students within this College. This position will be housed within the College in close proximity to all these stakeholders. 

Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details:

Health & Retirement Contributions Estimator:  

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • Names and contact information for 3 professional references

Review of Applications

Applications received by 10/29/2023 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Amber Marzette
Available Until: 01/29/2024

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