Administrative Assistant I
Position Is Open Until Filled
Code: 20224 Posted: 10/10/2023
The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that’s unparalleled. An affordable, high-quality education is an investment in one’s future, and we believe the cost of an education should not prevent any student from achieving his or her educational and professional goals. The university is the proud recipient of the 2022 AASCU Excellence & Innovation Award for Student Success and College Completion from The American Association of State Colleges and Universities (AASCU), a testament to years of strategic efforts.
UW-Parkside is a great place to start or enhance your career. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer competitive pay and benefits, as well as an engaging and supportive work environment. Parkside is a community that’s easy to call home. Find out why.
Position Title: Administrative Assistant I
Employment Type: Part Time (at least 50% FTE), University Staff
Reports To: The Administrative Assistant I will report to the College of Natural and Health Sciences Associate Dean (who is also the Director of the Center for Health Sciences) and will be supervised by the Dean’s Assistant
The successful candidate will primarily support the staff of the College of Natural and Health Sciences Associate Dean, Center for Health Sciences, and College Advising Staff. The candidate will provide support to the staff within these programs as well as the students who seek out these services. In addition, this person will serve as the Program Manager for the newly established Ascension Scholarship Programs. In that capacity, this person will help the Ascension Scholars Program Recipients complete their degrees, prepare for successful careers, and make the most of opportunities in the program. The program manager will meet with each student on a biweekly basis, and will work with campus partners to deliver academic, financial, and social support strategies needed for success as UW-Parkside students. The program manager will develop the program to be successful for the long term. They will recruit students, create opportunities for student engagement in the community, coordinate healthcare mentoring and clinical placements, and serve as a liaison to our partners at Ascension All Saints.
Essential Job Functions
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
- Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
- Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
- Manages Associate Dean / Director of the Center for Health Sciences schedule and calendar
- Provides and facilitates communication between Associate Dean / Director of the Center for Health Sciences and students
- Key point person for Ascension Scholarship program
- Associate Degree, or higher
- At least two years’ experience providing administrative support
- Experience working in Higher Education
- Experience with Customer Service
The person hired for this position will work closely with many sections within the College of Natural and Health Sciences including the Dean, Associate Dean / Director for the Center for Health Sciences, the Advising Staff within the College, the Dean’s Assistant, and the students within this College. This position will be housed within the College in close proximity to all these stakeholders.
Salary and Benefits
Commensurate with qualifications and experience.
The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/
HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.
STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)
STEP 2: Submit application materials
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:
- Cover Letter
- Names and contact information for 3 professional references
Review of Applications
Applications received by 10/29/2023 are ensured full consideration. Position open until filled.
You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.
In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.
Legal Notices and Important Information
Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)
Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.
UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.
UW-Parkside is committed to providing an environment in which our diverse community of students, faculty, and staff can thrive. We aspire to foster a more equitable and inclusive climate and culture between and among students, faculty, and staff, and to improve justice, equity, diversity, and inclusion in every aspect of campus life. Please visit The Office of Justice, Equity, Diversity, and Inclusion for additional information.
It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.
In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.
Transcripts will be required upon hire.