Assistant Director of Admissions
Code: 14910 Posted: 10/30/2018
The University of Wisconsin-Parkside invites applications for the position of Assistant Director of Admissions.
This position will be working within the Office of Admissions, New Student Services, and under the supervision of the Director of Admissions and Recruitment. The Assistant Director of Admissions generates and interprets statistics in support of University planning, recruitment, and enrollment to support effective planning and aid both short-term and long-term decision-making. Further, this position coordinates all territory management for first time college and transfer student recruitment efforts. The Assistant Director has direct supervision over the admissions counselor and processing teams and will participate as an active member of and a mentor to the recruitment team. Additionally, the Assistant Director will be looked to for public speaking engagements and recruitment travel initiatives. Performs other duties as assigned.
Essential Job Functions
Essential Duties and Responsibilities
- Territory Management
- Coordinated the recruitment travel initiatives of the admissions office.
- Develop territory management strategies.
- Assign admissions counselor regions and oversee their travel.
- Assign college fair participation (delegate admissions counselor travel, explore new college fairs to participate in, evaluate effectiveness of current college fairs, complete registrations for college fair participation).
- Utilize the University’s Customer Relationship Management (CRM) software to manage targeted recruitment strategies and on-going strategic communications with inquires, prospective students and applicants.
- Maintain an up-to-date knowledge of policies and programs at UW-Parkside, within the UW System, and within the admission profession.
- Assist in marketing efforts to promote the university, including the generation of ideas and ordering marketing materials to ensure we keep an adequate stock for our recruitment efforts.
- Supervise, train and evaluate admissions counselors and processing staff.
- Coordinate professional development opportunities for all staff.
- Plan and execute staff retreats in conjunction with the director.
- Standards of Performance
- Timeliness of meeting goals.
- Willingness to make suggestions and soundness of those suggestions.
- Soundness of judgment and operational decisions.
- Ability to organize and prioritize work while being responsive to University personnel and external stakeholders.
- Timely and effective communication of problems and opportunities. This includes the responsibility for identifying and communicating information of importance as soon as possible.
- Integrity in dealing with customers, students, vendors, employees, and management.
- Punctuality, attendance, effective use of time, and willingness to work overtime when necessary.
- Maintaining confidentiality of sensitive information.
- Willingness to assist with special projects and other duties as assigned.
Essential Knowledge And Abilities
- Knowledge of data analysis techniques
- Knowledge of the applied use of various software programs including CRM technology
- Demonstrated ability to use MS Office Suite including Excel, PowerPoint, Outlook
- Demonstrated ability to use Student Information Systems (such as PeopleSoft) and document imaging software (such as ImageNow)
- Ability to plan, organize and prioritize multiple work assignments and projects
- Ability to maintain accurate and detailed records
- Considerable knowledge of the recruitment techniques and practices
- Excellent verbal, non-verbal and written communication skills
- Demonstrated ability using time management techniques and practices
- Ability to participate in work groups; and coordinate, develop and implement projects
- Ability to identify, analyze and resolve problems
- Strong verbal and non-verbal communication skills
- Ability to develop and maintain effective professional working relationships with individuals at all organizational levels both with the campus community and with external institutions, community leaders, agencies, and others
- Ability to relate well to both prospective and continuing students
- Ability to work independently and to participate, contribute and positively engage in work groups
- Ability to travel extensively and have a valid driver’s license
- Ability to perform work often under pressure to meet multiple customer service and operational demands while maintaining service standards.
- Physical ability to sit at a desk and/or operate a personal computer for about 2 hours at a time.
- Moderate amounts of mobility in and around campus along with outside events. Occasional lifting of up to 50 pounds.
- Master’s degree and two years in enrollment-related work
- Experience working with a Student Information System (preferably PeopleSoft)
- Experience working with a Customer Relationship Management (CRM) software
- Demonstrated ability to work effectively with a diverse student and faculty/staff population
- Experience with data analysis, defining and reporting key performance indicators, and planning initiatives
- Employee supervision experience
- Experience working with document imaging software (such as ImageNow)
- Documented experience using data to inform strategies and tactics
Salary and Benefits
Commensurate with qualifications and experience.
The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf
Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
HOW TO APPLY:
Applications are encouraged to be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.
STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)
STEP 2: Under "Basic Job Search" choose:
- "More Options"
- Job Opening ID: "14910"
- Select "Assistant Director of Admissions"
- Click "Apply"
- You must login before you can apply. Input your "User Name" and "Password" and select "Login"
- If you have not yet registered, click "Register Now" to begin the registration process
STEP 3: Submit application materials
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:
- Cover letter addressing qualifications
- Names and contact information for three professional references
- Transcripts (Unofficial accepted with application. Official transcript must be provided upon hire.)
Review of Applications
Applications received by Tuesday November 20, 2018 are ensured full consideration. Position is open until filled.
You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.
In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.
Legal Notices and Important Information
Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)
Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.
UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.
It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.
In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.
Transcripts will be required upon hire.
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.