Associate Academic Advisor (up to 2 openings)


Code: 14943 Posted: 11/08/2018

The University of Wisconsin-Parkside invites applications for the position of Associate Academic Advisor. We will be filling up to two positions.

The Associate Academic Advisor will provide high quality academic advising and career development assistance to UW-Parkside students. The Associate Advisor will partner with advisees to develop individualized plans for academic success and will support advisees’ development as self-directed learners. Additionally, the Associate Advisor will collaborate with colleagues in the Advising and Career Center, as well as faculty and staff from other departments, to develop, promote, and/or host various initiatives or events aimed at improving student success and increasing engagement in career exploration and development.


Essential Job Functions

Essential Duties and Responsibilities

  • Assist students with the development and execution of a personal academic plan
    • Partner with students to select a major and/or to ensure that chosen degree path is in alignment with individual interests, aptitudes, and abilities as well as post-graduation goals.
    • Provide guidance to students in navigating the various aspects of their academic experience, including understanding curriculum, university policies and procedures, and opportunities for extra- and co-curricular engagement.
    • Help students become self-directed learners who exercise ownership over their academic path.
    • Respond to student needs and refer to appropriate resources when necessary.
  • Engage students in career development activities
    • Participate in career exploration process to help students articulate what interests them, why it does so, and how it aligns with personal goals.
    • Guide students through selection of appropriate major to align with career interests or identification of career opportunities within a chosen degree.
    • Assist student in identifying opportunities for career development, including but not limited to internships, volunteer work, community based learning courses, student organization involvement, and research partnerships. Help student to make connections to applicable campus resources (e.g., internship coordinator, faculty, Advising and Career Center) to further explore and/or secure positions.
    • Assist students with developing key competencies of career readiness as defined by the National Association of Colleges and Employers (NACE).
  • Support university orientation and retention efforts
    • Provide registration assistance at all new and transfer student orientation programs.
    • Engage with students experiencing academic difficulty and encourage use of necessary student support services.
  • Administrative and professional development responsibilities
    • Participate in regular university-wide advising meetings.
    • Remain abreast of effective advising practices, including NACADA standards; curricular requirements; and university policies and procedures.
    • Utilize PeopleSoft Advising Notes to document student interactions and maintain accurate advising records.
    • Maintain positive relationships with faculty, staff, and administrators across the university, keeping open lines of communication and ensuring accurate, efficient information sharing.
    • Engage in ongoing professional development activities.
    • Participate in or supervise special programs, including the Fund for Wisconsin Scholars peer mentoring program.
    • Serve as a designated Campus Security Authority (CSA) for Clery Compliance.
    • Other duties as assigned by the Director of Advising.
    • Essential Knowledge And Abilities
    • Demonstrated knowledge of student success principles and developmental advising.
    • Demonstrated ability to interpret and apply regulations, policies, guidelines, and procedures.
    • Excellent oral and written communication skills.
    • Ability to plan, organize, and prioritize multiple work assignments and projects.
    • Ability to develop and maintain effective professional working relationships with individuals at all organizational levels both with the campus community and with external organizations.
    • Demonstrated ability to communicate effectively across cultural boundaries and work with diverse groups of students, faculty, staff and employers.
    • Standards of Performance
    • Maintaining organized, thorough student advising records.
    • Soundness of judgment and operational decisions.
    • Timely and effective communication regarding opportunities and challenges.
    • Integrity in dealing with students, faculty, staff, administrators, and community partners.
    • Maintaining confidentiality of sensitive information.
    • Willingness to assist with special projects and other duties as assigned.
Qualifications

Required

  • Bachelor’s degree
  • Experience working in higher education, or a related organization, as either a student or professional employee.
  • Experience working with individuals from diverse backgrounds.

Preferred

  • Academic advising experience at a college/university level as professional or student employee
  • Knowledge of retention and student success programming
  • Experience with career advising and/or career development programming
  • Experience utilizing automated degree audit system
Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator:https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

Application Process

HOW TO APPLY:
Applications are encouraged to be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Under "Basic Job Search" choose:

  • "More Options"
  • Job Opening ID: "14943"
  • "Search"
  • Select "Associate Academic Advisor (up to 2 openings)"
  • Click "Apply"
  • You must login before you can apply. Input your "User Name" and "Password" and select "Login"
  • If you have not yet registered, click "Register Now" to begin the registration process

STEP 3: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover letter addressing qualifications
  • CV/Resum
  • Names and contact information for three professional references

Review of Applications

Applications received by Sunday November 25th, 2018 are ensured full consideration. Position is open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Contact

Lynn Gransee
(262)595-3219
gransee@uwp.edu