Compliance Specialist I
Position Is Open Until Filled

This position provides administrative support for compliance related correspondence and assists in policy interpretation for a designated group or affiliate population in support of maintaining the regulatory compliance of the program.

• Connects target populations with compliance resources to assist with interpreting laws, regulations, and best practices; and communicates with customers to provide information or answer questions
• Tracks and maintains records of compliance through various mediums
• Provides logistical office support to complete operational tasks

Technical Support

• Manage campus-wide health form & waiver system (CampDoc)
  • All necessary waivers and health forms for any campus program serving minors flow through the compliance manager, who will approve them prior to setup
  • Compliance specialist will initiate setup of program cohorts with CampDoc and ensure that appropriate forms and waivers are added
  • Compliance specialist will be point of contact for university staff should they have any issues in the process and facilitate communications with CampDoc
  • Compliance specialist will make sure that the secure electronic system is being appropriately utilized

Manage Youth Activity Registration System (YARS)

• Ensure all campus entities are aware of and understand how to use YARS, providing training as necessary
• Ensure programs are being entered into YARS appropriately and in a timely manner
• Regularly audit programs to ensure compliance

Compliance Responsibilities

• Support Title IX Coordinator and Compliance Liaison in the performance of random audits of third-party and Campus-owned youth programs and activities
• Work closely with HR and Risk Management to ensure background checks, incident reporting, and other critical procedures and processes adhere to compliance standards
• Work closely with department and college partners to answer policy and procedure related questions.
• Track and monitor training completion.

Knowledge Skills, and Ability

• Experience in dealing with confidential information and sound application of judgment.
• Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people with various levels of knowledge on the topic.
• Ability to establish and maintain positive working relationships with a variety of people at all levels in the university and to have effective conflict resolution skills with a focus on consistency and equity.
• Ability to provide clear technical guidance and instruction to non-technical personnel.
• Ability to compose and edit written material.
• Strong interpersonal skills and the ability to work effectively with a wide range of individuals in a diverse community.
• Proficient computer skills including word processing, spreadsheets, email, internet, and process/project management tools. Ability to quickly learn desktop applications and use them effectively. Willingness to share and teach the expertise to others.
• Ability to use a computer for extended periods of time.

• Bachelor’s degree in business or related field
• Digital literacy and software proficiency

Although not required, the ideal candidate for this position will possess familiarity with CampDoc and Youth Activity Registration System. Also, the ideal candidate will have some familiarity with Title IX in a higher education environment.

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/leave/annualsum/univstaff.pdf 

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• Cover Letter
• Resume
• The names and email addresses of three (3) professional references

Review of Applications

Applications received by 1/14/2023 will be given full consideration. Position is open until filled. 

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Transcripts will be required upon hire.