Dean's Assistant

Essential Duties and Responsibilities

• Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division executive officer
• Gathers, compiles, verifies, and analyzes information for use in various communications under close supervision
• Facilitates communications of varying complexity between various internal and external stakeholders
• Organizes, audits, and maintains the security and confidentiality of records and files
• Monitors budgets and reviews and approves expenditures                

Essential Knowledge And Abilities

• Knowledge and ability to manage office environment that is multi-dimensional.
• Knowledge of bookkeeping.
• Ability to organize and prioritize work.
• Willingness to assist with special projects and other duties as assigned.
• Considerable knowledge of various business office software packages, e.g., PeopleSoft, WISDM.
• Working knowledge of word processing, spreadsheet, email and database applications.
• Demonstrated ability using time management techniques and practices.
• Ability to participate in work groups; and coordinate, develop and implement projects.
• Ability to identify, analyze and resolve problems.
• Ability to plan, organize and prioritize multiple work assignments and projects.
• Ability to develop and maintain effective professional working relationships with individuals at all organizational levels both with the campus community and with external institutions, community leaders, agencies, and others.
• Ability to maintain accurate and detailed records.
• Ability to relate well to both prospective and continuing students.
• Ability to work independently and with a team of colleagues.
• Ability to communicate effectively both verbally and in writing with students, family members, faculty, staff, and administrators, in groups, or on a one-to-one basis.
• Ability to perform work often under pressure and accelerated timelines to meet multiple customer service and operational demands while maintaining service standards.
• Physical ability to sit at a desk and/or operate a personal computer for extended periods of time.
• Moderate amounts of walking, standing, and stair climbing; occasional lifting of up to 50 pounds.

Education, Experience, Training And/or Certifications

Required

• Bachelor’s degree
• Three or more years of experience working in university/college student services, customer services or related field. 
• Demonstrated skills and experience providing excellent service to others.

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator:https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• Cover Letter
• CV/Resume
• Contact information for three professional references

Review of Applications

Applications received by 11:59 p.m. Monday February 10th, 2020 are ensured full consideration. Position is open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Employment will require a criminal background check, and if you have prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence, and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.

(see TC1 - App. 4 and p. 12)

It is the policy of UW-Parkside to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or accommodations at any stage of the recruitment process because of a disability, please let us know. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations to a person's disability.