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Event Coordinator
Deadline for Applications is 08/03/2021


Code: 17352 Posted: 07/15/2021

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that’s unparalleled. An affordable, high-quality education is an investment in one’s future, and we believe the cost of an education should not prevent any student from achieving his or her educational and professional goals.

UW-Parkside is a great place to start or enhance your career. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer competitive pay and benefits, as well an engaging and supportive work environment. Parkside is a community that’s easy to call home. Find out why.

Position Title: Rita Event Coordinator

Employment Type: Full-time, University Staff

Reports To: The Rita Event Coordinator will report to Dean of the College of Arts and Humanities.


Essential Job Functions

The Rita Event Coordinator will be the point person for all events, including rental and patron relations for the College of Arts and Humanities. Typically, the College hosts some 60 to 70 events per semester—concerts, plays, gallery openings, recruiting events, and so forth. This position will be responsible for scheduling these events, including the attendant receptions, as well as coordinating the Rita student workers for these activities. This position will work a flexible schedule that will allow to assist in evening/weekend activities as necessary.

Key Job Responsibilities

A. Events Manager 65%

  1. Main contact person for ALL reservations of the facilities within the College;
  2. Create and maintain all event reservations for performances, receptions, community events and rentals (this includes):
  • Schedule spaces—concert hall, theaters, classrooms, and rehearsal rooms—within the College, using the university’s proprietary reservation software system (EMS).
  • Creating all required paperwork for rental of spaces: Contract, minors forms, and invoice.
  • Coordinate the RITA calendar in Outlook
  • Coordinates communication with stakeholders for all events/performances; arranges for events/performances setups.
  • Request parking waivers for events/performances.
  • Booklet program coordination.

 3. Manages and trains student workers in the college for  events/performances, event set up, and music locker  assignments.

 4. Manages swipe door access in our current system (Persona)

B. Box office management 20%

  1. Implement and maintain our ticketing system
  2. Manages schedules and trains student workers in the box office and Rita concierge (if available). This includes PCI training and management for Box office students.
  3. Manage the credit card terminals and tamper logs.
  4. Create and process cash reconciliations and deposits as the Fine Arts cash custodian.  

D. Performs other duties as assigned 15%

  1. Provide academic support for Music and Theatre as needed
  2. Manage the quarterly music program reports to UW-System
  3. Assist with the coordination of the yearly Wisconsin School Music Association State & Solo Competition

Other duties as assigned

Qualifications

 

  1. BA/BFA in an arts or humanities related field
  2. 1 year of experience working with an arts organization
  3. Strong Software skills and a facility with learning new ones

This position works with the Rita Operations Team to ensure the smooth functioning of the performing arts events and spaces at the Rita Tallent Picken Regional Center for the Arts and Humanities.

Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

Application Process

HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • Names and contact information for 3 professional references

Review of Applications

Applications received by 11:59 p.m. Tuesday August 3rd, 2021 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Contact

Laura Menarek
(262)595-3204
menarek@uwp.edu
Available Until: 08/04/2021

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