*Deadline Extended* Graduate Assistant - Alumni Relations

Code: 15269 Posted: 02/15/2019

The University of Wisconsin-Parkside invites applications for the position of Graduate Assistant– Alumni Relations.

The University of Wisconsin-Parkside Office of University Advancement is proud to offer an Alumni Relations graduate assistant position beginning in the Spring 2019 academic semester. To be eligible, students must be admitted to a degree-seeking Master’s program at the University of Wisconsin-Parkside. Appointment is contingent upon maintenance of minimum credit requirements and good standing in a graduate degree program.

The Alumni Relations graduate assistant will gain valuable experience in strategic planning, project management and communications in a professional, higher education environment, and will establish a knowledge of alumni relations programming. The position also provides many opportunities to network with alumni, community members, and university leaders. In turn, this position will assist University leadership in establishing a strategic plan for alumni communications, engagement and programs.

The successful candidate will work approximately a 4-month appointment thru May 19, 2019 for the Spring 2019 academic semester with the opportunity for renewal for up to four additional semesters of employment. The majority of work will be completed during university business hours and will average up to 15 hours per week. Some evening and weekend responsibilities will be required. The graduate assistant will receive a stipend of $3,000 per semester (pay may change based on start date). Interested candidates are encouraged to apply by February 22, 2019. This position will remain open until filled.

Essential Job Functions

Essential Duties and Responsibilities

  • Work closely with the Associate Chancellor for University Development and Alumni Relations to develop an alumni strategic planning committee and organize meetings and the gathering of input for the committee’s review. Prepare a report for the Associate Chancellor and Chancellor regarding the recommendations of the committee and a multi-year implementation plan for these recommendations. 
  • Assist in managing UW-Parkside’s Distinguished Alumni Awards process, including soliciting nominations, communicating with nominees and nominators, and working with campus leaders to coordinate the selection process.
  • Help staff alumni-focused events including the Traditions of Excellence Distinguished Alumni Awards, Alumni in Residence Series, and other events as developed.
  • Communicate with alumni and other audiences through electronic communications (email, social media, website).
  • Create articles or other submissions related to alumni for university communications use.
  • Other responsibilities as assigned.

Standards of Performance

  • Overall thoroughness, organization, and accuracy.
  • Adequacy, timeliness, and accuracy.
  • Timeliness of meeting goals.
  • Willingness to make suggestions and soundness of those suggestions.
  • Soundness of judgment and operational decisions.
  • Ability to organize and prioritize work while being responsive to University personnel.
  • Timely and effective communication of problems and opportunities. This includes the responsibility for identifying and communicating information of importance as soon as possible.
  • Integrity in dealing with customers, students, vendors, employees, and management.
  • Punctuality, attendance, effective use of time, and willingness to work overtime when necessary.
  • Maintaining confidentiality of sensitive information.
  • Willingness to assist with special projects and other duties as assigned.

Essential Knowledge And Abilities

  • Comprehensive computer experience with regard to word processing, Word, Excel, PowerPoint.
  • Considerable interpersonal skills in order to work with university leaders, community members, alumni, and staff.
  • Considerable organization and strategic planning skills.
  • Ability to communicate professionally with constituents through written, verbal, and social media.
  • Ability to be self-motivated and self-directed; detail-oriented; a problem-solver.
  • Ability to work as a team member and collaboratively.
  • Ability to plan, organize, and prioritize multiple work assignments and projects.
  • Ability to work in a fast-paced environment and cope professionally with changing priorities, including the ability to meet rapid and frequent deadlines.
  • Ability to sit for extended periods of time while updating the alumni and donor database.
  • Ability to have a strong sense of professional ethics and respect for privacy and confidentiality.


  • Bachelor’s degree and enrollment in a degree-seeking Master’s program at the University of Wisconsin-Parkside
  • Strong written and oral communication skills
  • Ability to meet deadlines while working on multiple projects
  • Attention to detail
  • Working knowledge of Microsoft Office products and functions (Word, Excel, etc.)
  • Proficiency with social media platforms, website and email content management systems, and/or customer relationship management systems
  • Previous strategic planning, event or project management experience preferred
Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter outlining your qualifications for the position
  • Resume
  • Names and Contact information for three professional references

Review of Applications

Applications received by Friday March 15th, 2019 are ensured full consideration. Position is open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Karen Grabher

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