Operations and Program Assistant

Responsibilities

• Serve as the College’s liaison with the Office of the Provost and Human Resources to ensure that all personnel hiring and contracts are administered appropriately and in a timely manner. 
• Serve as the liaison between the College and Admissions Office and Marketing to help ensure maximum efficiency in the recruiting process. Assist in ensuring that Admissions Counselor and Advisors have a thorough understanding of what we do in the College.
•  Manage prospective student funnels, calls, and engage directly with students face to face, via phone or email.
• Serve as the liaison with the CAH Advisory Board.
• Represent the college and its academic departments at recruitment events both on and off-campus. This will include some travel.
• Manage the day-to-day operations of the college office effectively and efficiently, including monitoring the overall needs of clerical/student help staff in the College, and providing assistance in resolving administrative support problems as they occur. Provide back-up support for department offices.
• Manage Dean's schedule and electronic calendars. Coordinate meeting times, dates and locations for individuals at Dean's request. Coordinate travel arrangements for the Dean and prospective hires, presenters and guest artists with in the College. Prepare and maintain records of travel vouchers, process reimbursements, and related documents.
• Exercise confidentiality and discretion in all aspects of the position, including communications with administrators, faculty, academic staff, academic department associates, and students. Act as liaison between the Dean's office and other support staff in the College. Advise Dean of situations that require attention.

Essential Knowledge And Abilities

• Ability to promote and advocate for the Arts and Humanities
• Working knowledge of word processing, spreadsheet, email, and database applications
• Ability to learn and work well with Human Resources in regard to hiring and contracting procedures.
• Knowledge of all majors in the department and ability to successfully promote them
• Ability to plan, organize, and prioritize multiple work assignments and projects—event planning
• Ability to develop and maintain effective professional working relationships with individuals at all organizational levels, including Admissions
• Ability to work independently
• Ability to communicate effectively and cordially with groups or on one-to-one basis in writing or orally

Education, Experience, Training And/or Certifications

Required

• Bachelor's degree
• Demonstrated interest in the Arts and Humanities
• Good computer skills, including Microsoft suite
• Social Media Savvy

Salary and Benefits

Commensurate depending on qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• CV/Resume
• Cover letter
• Names and emails of three professional references upon hire.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

EDI Statement
UW-Parkside is committed to providing an environment in which our diverse community of students, faculty, and staff can thrive. We aspire to foster a more equitable and inclusive climate and culture between and among students, faculty, and staff, and to improve justice, equity, diversity, and inclusion in every aspect of campus life. Please visit The Office of Justice, Equity, Diversity, and Inclusion for additional information.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Transcripts will be required upon hire.