Outreach Program Coordinator/ Dean's Assistant
Position Is Open Until Filled

Code: 20827 Posted: 04/30/2024

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that's unparalleled.  An affordable, high-quality education is an investment in one's future, and we believe the cost of an education should not prevent any student from achieving his or her educational and professional goals.

UW-Parkside is a great place to start or enhance your career. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer competitive pay and benefits, as well as an engaging and supportive work environment. Parkside is a community that's easy to call home.  Find out why.

Position Title: Outreach Program Coordinator/ Dean's Assistant
Employment Type: Full time, Academic Staff, Exempt
Reports To: The Outreach Program Coordinator/ Dean's Assistant will report to the Dean of the College of Business, Economics, and Computing.

The Outreach Program Coordinator/ Dean's Assistant to the Dean of the College of Business, Economics, and Computing (CBEC) primarily supports the CBEC Dean, and provides some assistance to the departments, programs and daily operations in the College. The position also includes recruiting students, as well as developing and maintaining partnerships with community organizations and high schools in our region to support CBEC programming opportunities. In addition, responsibilities include representing the college and our programs at outreach and community engagement/ recruitment events; event planning and coordinating; and planning and facilitating campus meetings and events. This person will assist the Dean with social media and web editing to further promote CBEC and also assist in reviewing the budget and developing related reports. 
The person in this position must perform duties with minimum supervision, exercise motivation and initiative in decision making, and have the ability to exhibit creativity and self-direction with a capacity for independent work and multi-tasking as part of a team. Must possess the willingness to accept and lead change in a fast-paced office environment. A positive, forward-focused, and friendly attitude must be maintained at all times. The position requires a high degree of confidentiality, responsibility, and independence in completing responsibilities and representing the college/programs on and off campus.

Essential Job Functions

Key Job Responsibilities:

  • Advise CBEC Dean of situations that require attention.
  • Exercise confidentiality and discretion in all aspects of the position, including communications with administrators, faculty, academic staff, academic department associates, and students.
  • Assist the Dean in developing, managing, monitoring, reporting and reconciling the College's budget.
  • Assist in grant sourcing, writing, and program coordination.
  • Research and assist in preparation of college data, administrative documents, and reports.
  • Represent the college and its academic departments at recruitment events both on and off-campus.
  • Plan and coordinate on campus special College events/outreach as needed (space, invitations, marketing, catering, travel, etc.)
  • Develop and maintain relationships and programming opportunities with area high schools and community organizations. Attend off campus meetings and events to support these programs/partnerships.
  • Coordinate meeting times, dates and locations for individuals at Dean's request.
  • Assist with travel arrangements for the Dean and related documentation.
  • Assist the Dean with social media and website editing to promote CBEC.

Required Qualifications:

  • Bachelor's degree
  • 2+ years of work experience in fast-paced, administrative support environment
  • Strong computer skills, including Microsoft suite and website editing
Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/

Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/  

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • Transcripts
  • Names and contact information for 3 professional references

Review of Applications

Applications received by 5/30/2024 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Amber Marzette

Diversity Jobs Employer Member
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