Code: 14778 Posted: 09/24/2018
The University of Wisconsin-Parkside invites applications for the position of Program Assistant.
The position’s focus is delivering exceptional student services to collaborative online degree program students by engaging, and providing proactive comprehensive success coaching for student engagement, retention, persistence and graduation. This position will work within a team, serving as the functional expert for student services and provide cross functional backup for team members and student services colleagues across campus. This position will be fully conversant in the goals and objectives, curriculum, and administrative details of the collaborative online degree programs’ UW-Parkside participates in, and CNHS graduate programs admission processes and procedures.
Essential Job Functions
Essential Duties and Responsibilities
- Liaison/contact between UW-Extension and UW-Parkside.
- Disseminate information from UW-Extension to appropriate departments including; admissions, financial aid, registrar, career center, advising, Academic Directors for Collaborative Online programs, etc.
- Disseminate information, each semester on dates for registration, add/drop schedules, and grade submittal deadlines to CEOEL and appropriate campus departments.
- As needed, attend meetings (by teleconference and face-to-face) with partner campuses and UW-Extension and share meeting notes with appropriate individuals on UW-Parkside campus.
- Facilitate collaborative programming initiatives – planning, management and marketing.
- Work collaboratively and collegially with partner campuses, UW-Extension and enrollment management to resolve differences, standardize procedures and to eliminate identified barriers as much as possible for the benefit of students.
- Support the Dean, Associate Dean, Academic Directors and faculty partners as they develop and expand new initiatives in the online environment and in the degree completion programs UW-Parkside participates with UW-Extension.
- Coordinate with Academic Directors on clinical placements, and create and maintain a database respository of clinical placement documents.
- Work with the Teaching and Learning Center, General Education office, etc. to identify courses that support online students.
- Coordinate instructor contracts and course ownership agreements.
- Track monthly expenses within each collaborative degree program.
Student Program Support
- Make recommendations to student services units regarding UW-Extensions changes to processes that may enhance the student experience.
- Proactively provide comprehensive coaching to non-traditional students, assisting them to identify action plans to address barriers and achieve their personal goals.
- Identify critical points in the student life cycle and develop individualized practices to maximize student persistence, retention, and degree completion.
- Serve as facilitator and liaison to Collaborative Online students and graduate student populations within CNHS; and recommend additional resources available to students including tutor selection, career counseling, and course selection.
- Evaluate student status within the program, monitor progress, and reengage students who are at risk of academic failure.
- Guide students regarding national licensing exams and certification.
- Develop awareness of student’s experiences and patterns and recommend improvements to enhance student engagement, persistence and retention as an advocate and voice of the students.
- Contribute to programs goals as an engaged member with a shared sense of accountability, authority, and responsibility for the success of the programs and attainment of identified goals.
- Assist / work with admitted UW-Parkside students who have a pending admitted status to one of the collaborative online degree programs or who are interested in one of the collaborative programs to progress them to be fully admitted into their program of choice, ensuring that their general education requirements and graduation requirements are fulfilled.
- Be the "concierge" to assist students in navigating the University's various systems.
Support Master’s Degree programs in CNHS
- Support the Associate Dean, who also serves as the Director of Graduate Programs in CNHS; this would include retrieving information on applicant status and informing the Director.
- Work with prospective students who are interested in CNHS graduate programs to progress them to be fully admitted into their program of choice ensuring that their application files are complete, and forwarding the same to the Associate Dean and Department liaison for the graduate program.
Essential Knowledge And Abilities Qualifications
- Considerable knowledge of various business office software packages, e.g., PeopleSoft, WISDM.
- Working knowledge of word processing, spreadsheet, email and database applications.
- Demonstrated ability using time management techniques and practices.
- Ability to participate in work groups; and coordinate, develop and implement projects.
- Ability to identify, analyze and resolve problems.
- Ability to plan, organize and prioritize multiple work assignments and projects.
- Ability to develop and maintain effective professional working relationships with individuals at all organizational levels both with the campus community and with external institutions, community leaders, agencies, and others.
- Ability to maintain accurate and detailed records.
- Ability to relate well to both prospective and continuing students.
- Ability to work independently and with a team of colleagues.
- Ability to travel and have a valid driver’s license.
- Ability to communicate effectively both verbally and in writing with students, family members, faculty, staff, and administrators, in groups, or on a one-to-one basis.
- Ability to perform work often under pressure and accelerated timelines to meet multiple customer service and operational demands while maintaining service standards.
- Physical ability to sit at a desk and/or operate a personal computer for a minimum of 2 hours at a time.
- Moderate amounts of walking, standing, and stair climbing; occasional lifting of up to 50 pounds.
- Bachelor’s degree.
- Three or more years of experience working in university/college student services, customer services or related field.
- Demonstrated skills and experience providing excellent service to others.
- Experience working with university/college level online/hybrid programs and students pursuing these degrees.
- Experience working with transfer and adult learner students.
- Previous experience utilizing a student information system software and customer relationship management software.
- Proficient in software applications such as Microsoft Office (Word, Excel, Access, PowerPoint).
Salary and Benefits
Commensurate with qualifications and experience.
The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
HOW TO APPLY:
Applications are encouraged to be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.
STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)
STEP 2: Under "Basic Job Search" choose:
- "More Options"
- Job Opening ID: "14778"
- Select "Program Assistant"
- Click "Apply"
- You must login before you can apply. Input your "User Name" and "Password" and select "Login"
- If you have not yet registered, click "Register Now" to begin the registration process
STEP 3: Submit application materials
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:
- Cover letter addressing qualifications
- Names and contact information for three professional references
Transcript(s) (Unofficial accepted with application. Official transcript must be provided upon hire)
Review of Applications
Applications received by Wednesday October 10th, 2018 are ensured full consideration. Position is open until filled.
You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.
In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.
Legal Notices and Important Information
Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)
Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.
UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.
It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.
In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.
Transcripts will be required upon hire.
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.