Student Processing Specialist
Deadline for Applications is 4/17/2022

Code: 18218 Posted: 04/04/2022

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that’s unparalleled. An affordable, high-quality education is an investment in one’s future, and we believe the cost of an education should not prevent any student from achieving their educational and professional goals.

UW-Parkside is a great place to start or enhance your career. The campus is nestled on 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer competitive pay and benefits, as well as an engaging and supportive work environment. Parkside is a community that’s easy to call home. Find out why.

Position Title: Student Processing Specialist

Employment Type: Full-Time, University Staff, Hourly

Reports To: Director of Admissions

Salary: $32,000-$37,000 commensurate with qualifications and experience

The Student Processing Specialist in the Admissions Office will work independently to process student applications (special, first year, transfer, re-entry, international, and graduate) for admission to the university. The work includes data downloads, data entry, posting fees, and validating the accuracy and integrity of the data entered. Providing and modifying student record information requires that the incumbent must demonstrate integrity and dedication to maintaining student records and confidentiality. This position requires attention to detail, strong organizational skills, comfort working with various technology systems, and working independently as well as with a team. Multiple systems including the UW System electronic application (EPCS), student information system (PeopleSoft), document imaging system (Perceptive Content), customer relationship management system (Slate) and potentially others are used in the process. The Student Processing Specialist must fully understand, interpret, and communicate university policies and procedures related to admissions accurately and effectively to students, faculty and staff. As a member of the Admissions team, the Student Processing Specialist must work to create and maintain a welcoming, equitable, and inclusive work environment.

Essential Job Functions

Key Job Responsibilities

  • Some of the key responsibilities for this position will include:
  • Process applications for admission - data downloads, data entry, posting corresponding fee payments, validating the accuracy and integrity of the data entered, maintain workflow of materials, and update records as necessary.
  • Create checklists (in PeopleSoft) of required items for admission and make initial residency determinations for tuition purposes for applicants. Determine admissibility for special (non-degree seeking) and re-entry students at time of application.
  • Review applications to make admissions decisions. Examine transcripts, evaluate test scores, transfer credits, essays, and other pertinent materials to determine admissibility based on established criteria and/or refer applications to Admissions Counselors for further evaluation as needed.
  • Correspond with applicants, students, faculty, and staff via phone, email, and/or in-person as needed to follow-up on processing needs. Ensure high quality of customer service through all interactions.
  • Create and maintain documentation of policies, processes, and procedures for specific position. Participate in all trainings and cross-training exercises.
  • Participate on work teams, project teams at the departmental, university and UW System level as assigned.  Participate in regular testing of various electronic and database systems as needed.
  • Adhere to the underlying requirement of data accuracy, integrity, and confidentiality in all tasks. Understand and comply with FERPA regulations related to the disclosure of student record information.
  • Assist with departmental functions as needed related to campus visits, recruitment events, admitted student events, and orientation. Perform other duties as assigned by supervisor.

Qualifications Required

  • Minimum of a high school diploma
  • Demonstrated customer service skills
Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: 

Total Compensation Estimator:

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • References

Review of Applications

Position is open until filled. All applications submitted by Sunday, April 17th, 2022 will be given full consideration.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Amanda Joncas
Available Until: 04/18/2022

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