University Development Event Coordinator

Code: 15432 Posted: 04/05/2019

The University of Wisconsin-Parkside invites applications for the position of University Development Event Coordinator.

The incumbent in this position will be responsible for coordinating university events and functions for the Department of University Advancement and in partnership with the Chancellor’s Office, including but not limited to receptions, meetings, and other special campus events. Position is responsible for major functions which include administrative operations, development of food and beverage services, marketing and promotion of events, and directing work of student interns and volunteers.

Essential Job Functions

Essential Duties and Responsibilities

  • Lead, facilitate, and coordinate all aspects of high-level events for the University
  • Oversee the compilation of registration materials
  • Resolve any problems or issues as it relates to the operation of events
  • Maintain all event records and monitor fiscal responsibilities of all events
  • Oversee staff operations prior to, during, and after events to ensure set-up, delivery, and clean-up

Essential Knowledge And Abilities

  • Ability to demonstrate excellent oral and written communication skills.
  • Excellent public relations and customer service skills.
  • Demonstrate the ability to multi-task.
  • Ability to work under pressure.
  • Demonstrate quality negotiation skills.
  • Ability to self-start.
  • Demonstrate a high aptitude for problem solving.
  • Demonstrate the ability to work in a very diverse environment.

Education, Experience, Training And/or Certifications


  • Bachelor’s degree in marketing, communications or related field
  • Two or more years of event planning or project management experience.
  • Experience using technologies related to event planning (reporting, registration software, email marketing programs).
  • Experience with Microsoft Office
Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details:https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • CV/Resume
  • Cover letter
  • Names and emails of three professional references upon hire
  • Highest official transcript upon hire

Review of Applications

Applications received by 11:59p.m. Wednesday May 1st, 2019 are ensured full consideration. Position is open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Karen Grabher

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