Program Assistant ( Nursing )

Code: 15684 Posted: 07/08/2019

The University of Wisconsin-Parkside invites applications for the position of Program Assistant (Nursing).

This position reports to the Coordinator of the UW-Parkside/UW-Milwaukee Consortial Nursing program. The Program Assistant functions as the administrative support staff for this program and offers support to the College of Natural and Health Sciences. This is a 10-month position working 32 hours a week between the hours of 7:30am-4:30pm with some flexibility. Typical non-paid time off is between June-August.

Essential Job Functions

Essential Duties and Responsibilities

  • Provide general administrative and program support to Faculty and Staff in the UW-Parkside/UW-Milwaukee Consortial Nursing program.
  • Internal liaison between faculty, staff, students, Director(s), and Dean’s office.
  • Provide current and prospective students with information about the UW-Parkside/UW-Milwaukee Consortial Nursing program.
  • Coordinate room usage assigned for specific UW-Parkside/UW-Milwaukee Consortial Nursing program courses and labs along with duties relevant to purchasing supplies and equipment.
  • Report monthly expenses, including but not limited to, telephone, photocopying, postage, duplicating (Creative Services), course fees and facilities charges.
  • Manage computerized scheduling of student advising appointments. Prepare daily calendar of advising appointments for the nursing advisor and send reminders to students.
  • Administrative and fiscal.

Essential Knowledge And Abilities

  • Knowledge of project and file management skills
  • Ability to have strong customer service communication skills both verbal and written
  • Ability to interact and partner with university administration, faculty, staff and students
  • Handle a variety of tasks simultaneously
  • Ability to interpret data and analysis
  • Good judgment and decision-making ability
  • Ability to work and prioritize in fast-paced environment with students, advisor and faculty
  • Ability to analyze University policies, rules and regulations relating to accounting and purchasing, teaching, student records, travel expense reporting, and maintaining records will be important
  • Knowledge and hands-on experience using Microsoft suite , Outlook and Excel
  • Knowledge of general accounting and budgeting principles
  • Experience scheduling appointments

Education, Experience, Training And/or Certifications


  • Associate Degree
  • 1 year Administrative/office experience 
Salary and Benefits

Commensurate depending on qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/fasl.pdf

Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • CV/Resume
  • Cover letter
  • Names and emails of three professional references.

Review of Applications

Applications received by 11:59 p.m. Monday July 29th, 2019 are ensured full consideration. Position is open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.


Ruth Tylock

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