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Policy 105

University of Wisconsin-Parkside
Volunteer Time Off Program and Policy
Policy #105


The purpose of UW Parkside’s volunteer program is to: 

  • Support volunteer activities that enhance and serve the communities in which we live and work. 
  • Support school programs to improve reading, mathematical and English skills from Kindergarten to K12 in Racine and Kenosha.  

The intention of this program is to create community engagement opportunities for UW Parkside employees that are meaningful, purposeful and help those in need. At the same time, UW Parkside recognizes that participating in these activities will also enrich and inspire the lives of our employees.   

Policy & Procedure
Amount of Time

All regular full-time employees can volunteer up to 1 to 2 hours a week. Here are the guidelines for volunteering. 

  • Employees will be paid at their normal rate for the volunteer hours taken. 
  • Usage of this time does not affect vacation accrual or sick leave usage. 

All full-time regular employees of UW Parkside are eligible to participate in this program after one month from their date of hire. The employee must be in good standing. The employee must provide reasonable notice to their supervisor and work demands can take priority over the VTO request. Employees can choose a charity of their choice or work together with other company members on a team volunteer activity.   

Employees are ineligible to participate in the VTO program if: 

  • The employee is on a Performance Improvement Plan (PIP). The employee’s employment terminates for any reason. 
  • The VTO program discontinues. UW Parkside reserves the right to modify, amend, suspend or discontinue this program at any time without prior notice. UW Parkside also reserves the right to revoke approval if it is felt that the employee is misusing the program. 

Approval Process 
Employees must complete the VTO request form and submit to his/her supervisor at least two weeks before the requested time off.  The supervisor should consult with Human Resources with any questions or concerns before approving or denying the request. Approval is at the discretion of the employee’s supervisor and HR. 

  • Example of appropriate uses for VTO: 
  • Building a house for Habitat for Humanity 
  • United Way Campaign - Readers for Leaders 
  • Big Brother/Big Sister 
  • Tutoring in the Racine/Kenosha School District 


VTO may not be used for organizations that discriminate based on race, color, age, gender, religious creed, veteran status, marital status, sexual orientation, national origin or physical or mental disability, medical condition or genetic information, or political affiliation. 


*Revised: Fall 2022

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