Fiscal Year End Processing
Business Services has established cut-off dates for FY 2020 transactions. These dates are also published in WISDM by navigating to the announcement page.
Note: accurate and complete documentation is required by the due date. Requests with incomplete documentation will be processed in FY 2021.
April 3 - Last day for external requisitions for capital equipment, goods, or services over $50,000 not on an existing contract. (Requires Official Sealed Bid Process)
April 27 - Last day for external Requisitions over $5,000 for capital equipment, goods, or services not on contract (Requires Simplified Bid Process).
May 22 - Last day for encumbering funds for purchases (Purchase Orders) in FY20. This cut-off date is mandated by the State Department of Administration.
June 5 - Last day for FY20 budget transfers that need UWSA approval.
June 10 - Last day for Invoices against existing Purchase Orders including 2020 Blanket Orders. Requisitions must be accurate with complete documentation.
June 15 - Last day to submit an Employee E-Reimbursement (Travel) Report to allow adequate time for the TER audit process which may require resubmission and reapproval.
June 15 - Last day for Payment to Individual Requests (PIR's), Refund of Receipt (ROR), External Requisitions (with invoice attached), and 'Cash with Order' Requisitions under $5,000. All paperwork must be accurate with complete documentation.
June 22 - E-Reimbursements approved by UW System Audit by 6:30pm will be charged to FY20.
June 26 - Last day for all Direct Retro (Salary Cash Transfer) requests.
June 26 - Last day for Journal Entry requests.
June 26 - Last day for Departmental Cash Receipts accepted by the Cashier's Office.
June 26 - Last Procurement Card billing statement charged to FY20.