Fiscal Year End Processing

Business Services has established cut-off dates for FY 2025 transactions. These dates are also published in WISER by navigating to the announcement page.

Note:  Accurate and complete documentation is required by the due date. Requests with incomplete documentation will be processed in FY 2026.

May 1 - Last day to submit a Cash Advance request

May 12 - Last day for encumbering funds for FY25. All ShopUW+ PO requisitions must be completed by this date, including all purchasing process related to requisitions (bids, change orders, contracts/ASSA etc.)

May 16 - Last day for submitting E-Reimbursements. E-Reimbursements must be completed by end of business day May 16th to ensure the best chance that the charges are applied to FY25 funding.

June 9 - Last day for submitting invoices against existing Purchase Orders. Including FY25 Blanket Orders.

June 13 - Last day for Journal Entry requests.

June 13 -ShopUW+ Deadline - Last day for all catalog purchases made through ShopUW+. Purchases must be placed by end of business day June 13, 2025 to ensure the best chance that the charges are applied to FY25 funding.

June 13 - Last day for processing all payment methods including non-cataloged requisitions under $5,000. Requests must be fully approved at all levels in ShopUW+ and complete documentation must be attached.

June 20 - Last PCard transactions posted in SFS.

June 20 - 23 – PCard Holders can reconcile transactions.

June 20 - Last day for Departmental Cash Receipts accepted by the Cashier's Office.

June 20 - Last day for Departmental Check Receipts accepted by the Cashier's Office

June 23, 12:00 pm: End of PCard reconciling and approving. All transactions will be closed and funding cannot be reallocated in SFS.

July 2025 - PCard transactions from 6/20 or after will be available for reconciliation and approval in Workday for FY26

 

Direct questions to the area listed below:

Accounts payable:  AP.Office@uwp.edu

Travel and e-reimbursement:  amahn@wisconsin.edu

COST Tickets: COST-BS@uwp.edu

Purchasing and procurement card: procurement@uwss.wisconsin.edu

Journal entry, direct retro: Controller.Office@uwp.edu

Budget:  budget.office@uwp.edu

Departmental deposit:  Cashiers.office@uwp.edu

Transaction requests received after the above dates are not guaranteed to be processed for FY25. Please contact Meredith Maseman (maseman@uwp.edu)  or Jennifer Agerholm (agerholm@uwp.edu) if you have any questions.

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