Fiscal Year End Processing
April 3 - Can begin submitting FY24 POs in COST. These will not be implemented until July, but POs can be created and approved in advance. If you need a purchase order to be sent out for FY24 prior to July, please let us know in your COST ticket request.
May 19 – Last day for current year Purchase Orders in FY23 for encumbrances. Requests must be fully approved at all levels in ShopUW+ and complete documentation must be attached.
June 9, Close of Business - Last E-Reimbursements to be charged to FY23.
June 16 - Last day for all Direct Retro (Salary Cash Transfer) requests.
June 16 - Last day for FY23 budget transfers.
June 16 - Last day for Journal Entry requests.
June 16 - Last day for submitting all invoices against existing Purchase Orders & FY 23 Blanket Orders.
June 16 - ShopUW+ Catalog Deadline – Last day for all catalog purchases made through ShopUW+. Purchases must be placed by end of business day June 16, 2023, to ensure the best chance that the charges are applied to FY23 funding.
June 23 - Last day for processing all payment methods including non-cataloged requisitions under $5,000. Requests must be fully approved at all levels in ShopUW+ and complete documentation must be attached.
June 23 - Last PCard transactions posted in SFS from US Bank. If using a PCard purchase to encumber funds for FY23, please make to purchase PRIOR to June 16 to reallocate before FY23 closure.
June 26 - Last day for Departmental Cash Receipts accepted by the Cashier's Office.
June 25 - 29 - PCardholders can reconcile transactions.
June 29, 12:00 pm: End of PCard reconciling and approving. All transactions will be closed and funding cannot be reallocated in SFS.
July 3 - PCard transactions from 6/27 on will be available for reconciliation and approval for FY24.
Transaction requests received after the above dates are not guaranteed to process for FY23. Please contact Meredith Maseman x2608 or Jennifer Agerholm at x2781 if you have any questions.