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UW-Parkside and all institutions of higher education are required to notify enrolled students at least annually of their rights under FERPA. See the full annual disclosure text.
Educational records are all the records maintained by the University of Wisconsin-Parkside about individual students, with seven exceptions:
Directory Information (Public Records)
The University of Wisconsin-Parkside, in accordance with FERPA, has designated the following categories of information about individual students as public, or directory information. This information is routinely released to any inquirer unless a student specifically requests that a FERPA hold be placed on your record. The following is a list of directory information:
Non-Directory Information (Private Records)
The following categories of information are considered private, or protected, by the University of Wisconsin-Parkside:
Private Records are releasable only to the following parties:
Who Can Request Access?
Under FERPA, prior written consent** must be obtained before your educational record may be disclosed to a third party, unless they are exempted from this provision. Information will be released without your prior written consent to the following groups or individuals:
Note: UW-Parkside student organizations seeking student information must contact the Registrar to request student directory information.
Instances in which prior written consent is not required:
Location of Records
Educational records are not stored in a central location on campus. Requests to review your records must be made in writing and presented to the appropriate office. That office will have up to 45 days to honor a request to review "official records, files and data directly related to them". For most students these offices will include the Office of the Registrar, college dean, major department, Student Financial Services, Dean of Students or Residence Life.
Correction of Information
A student may request to have records corrected that they believe to be inaccurate, misleading or in violation of their privacy rights. Requests to change and to challenge the information deemed erroneous or misleading should be made in writing and directed to the dean or director of the appropriate office so that a hearing can be scheduled. In most cases, the decision of the dean or director will be final. If the student finds the decision unsatisfactory, they may place a statement in their file setting forth any reasons for disagreeing with the decision. A student's right to challenge information of records does not extend to review of grades received unless the grade assigned by the professor was inaccurately recorded in the student's records.
The following basic rules should be followed by UW-Parkside faculty, staff and student employees:
Rule #1: FERPA recognizes a person enrolled in post-secondary education as a "student" and provides that individual certain rights, regardless of age. Therefore, a parent does not have an inherent right to access his/her child's educational records.
Rule #2: Faculty, staff and student workers have access to educational records for the sole purpose of performing their jobs professionally and responsibly. They have a responsibility to protect the confidentiality of educational records in their possession, regardless of the medium in which the records are presented.
Rule #3: Educational records are considered confidential and may not be released without written consent of the student, with the exception of unrestricted Directory Information. It is the responsibility of faculty, staff and student employees to verify that student Directory Information is not restricted (with a FERPA hold) before releasing it. Student records with a FERPA hold will display this privacy shade in SOLAR.
Rule #4: School officials, including field supervisors for student teachers and student interns, must protect the privacy of educational records and not disclose personally identifiable information about a student or permit inspection of the student's records without his or her written consent.
The student's written, signed, and dated consent must contain three elements:
Key things to remember: