Student Status Examiner-Associate Only UW System Employees May Apply

Code: 11446 Posted: 02/15/2016

Student Status Examiner - Associate
(Open to current UW System Employees only)
Office of Admissions
University of Wisconsin Parkside

The University of Wisconsin Parkside invites applicants for a Student Status Examiner Associate opening in our Office of Admissions and New Student Services. At this time only current UW System employees, including UW Parkside, project and temporary employees may apply.

This is a full time, non-represented, non-exempt University Staff position with expected continuous employment. The hours of work are 7:45 am - 4:30 pm, Monday through Friday. A six month probationary period is required.  


This position supports the Admissions office in recruitment efforts related to the timely processing of applications. The individual will independently evaluate, assess, and gather all required information in relation to reviewing student admission records. The individual must fully understand, interpret, and communicate university policies and procedures regarding admissions decisions and university records. Providing and modifying student record information requires that this person demonstrate integrity and dedication to maintaining the student record. This position requires a high level knowledge of technology, including software such as People Soft, ImageNow and Microsoft Office Suite. Performs other duties as assigned.

This position works under the general supervision of the Director of Admission and Recruitment. 


55% A. Evaluation and processing of freshman admissions applications

A1. Download and load electronic applications from UW System into PeopleSoft.
A2. Use ImageNow to coordinate admissions application workflow.
A3. Examine transcripts, test scores and recommendations to determine admissibility of all undergraduate applications including applications where predetermined admissions policies are not immediately applicable.
A4. Enter all appropriate information into PeopleSoft database.
A5. Perform other duties as assigned.

15% B. Evaluation and processing of graduate student admission applications

B1. Examine graduate student applications and all associated materials to determine application completion.
B2. Use ImageNow to coordinate graduate admissions application workflow.
B3. Serve as the primary liaison between admissions and the graduate degree departments.

5% C. Evaluation and processing of transfer student admission applications

Examine transcripts, test scores and recommendations to determine admissibility.
C2. Review college transcripts to complete credit evaluations for transfer students.
C3. Enter all appropriate information into PeopleSoft database for admissions and student records.

10% D. Technology

D1. Conduct testing for technology upgrades.
D2. Attend university Core team for PeopleSoft updates.
D3. Attend university Core team for ImageNow updates.
D4. Complete monthly Multiple Application for Admission Data (MAAD) Report.
D5. Electronic PeopleSoft Conversion System (EPCS) edits.

10% E. Miscellaneous activities

E1. Compose, process and send written correspondence to students.
E2. Correspond with applicants via phone and/or in person as to their application status and steps to complete the process. Work with students on problems with application materials. Recommend and resolve issues.
E3. Provide guidance, training and assistance to all staff in the Admissions and New Student Services related to admissions processing.
E4. Consult with other university officers to resolve issues with applicant's files.
E5. Process application fee deposits with the University Cashier's Office

5% F. Determination of residency status

F1. Review complex residency cases, make residency decisions and communicate with the student concerning the decision.


Excellent communication skills (oral and written)
Excellent organizational and time management skills
Good customer service aptitude
Ability to prioritize tasks
Ability to problem solve; be creative, analytical and flexible
Basic computer knowledge associated with the internet and Microsoft Office software
Familiarity with PeopleSoft
Familiarity with imaging software
Accuracy and attention to detail are essential
Thorough knowledge of complex undergraduate and graduate admissions process. Ability to evaluate standard and non-standard student transcripts and applications for admissions requirements

This position is responsible for Money, University Funds or Accounts which hold financial information.

Ergonomic Requirements:

Prolonged periods of sitting
Extensive computer use
Standing, bending twisting for filing



  • Experience working with a PC and proficiency in Microsoft Office products, particularly Word, Excel and Outlook
  • Experience working with student information systems, and in particular, PeopleSoft or other Oracle products.


  • Experience in higher education
  • Experience working with university admissions
  • Experience working with document imaging software such as ImageNow
  • Experience delivering exceptional customer service skills
  • Proven experience being an active and positive contributor to a team 


The minimum hourly pay of $15.411 based upon qualifications and experience. The UW System provides a liberal benefits package, including participation in a state pension plan.

* Benefit Details:

* Total Compensation Estimator:


STEP 1:  Click the link to begin the application process


Employees who have access to HRS can log into HRS, then navigate to: Self Service > Recruiting Activities > Careers. If you have questions, click on the Knowledge Base Document for step by step instructions.

STEP 2: Submit application materials. Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.  

  • Cover letter specifically addressing the required and preferred qualifications
  • Resume
  • Names and contact information for three (3) professional references

STEP 3: Click Submit.

Selecting "Save" will not forward your application materials to the Search Committee.


If you have questions or concerns, please contact:

Sharon Acerbi
(262) 595-2130


To ensure consideration for the position, complete applications must be received by 11:59 pm on Tuesday, February 24, 2016.  


A criminal background check will be required at the time of hire.

UW Parkside is an AA/EEO employer. Individuals from diverse background are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.


The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.

The University is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

Contact Name: Sharon Acerbi

Contact Phone: (262) 595-2130

Contact Email:

Scroll to top