University Services Program Associate (Public May Apply)

UNIVERSITY SERVICES PROGRAM ASSOCIATE (PUBLIC MAY APPLY)

Code: 11190 Posted: 03/02/2016

University Services Program Associate
Institute of Professional Educator Development (IPED)
University of Wisconsin Parkside

The University of Wisconsin Parkside invites applicants for a University Services Program Associate opening in our Institute for Professional Educator Development (IPED).

Come see what makes IPED Real.Amazing! at https://uwp.edu/learn/departments/educatordevelopment/index.cfm

This is a full time, non-exempt, non-represented, University Staff position and will require a 6 month probationary period. The hours of work are M-F 7:45 am - 4:30 pm. This position is open to the public, including UW Parkside and UW System employees.

This person in this position will provide administrative support for the faculty and staff in the Educator Development program, including performing administrative support related to undergraduate and advanced professional development coursework, grant activities, advising, and clinical placements, and perform other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

40% A. Administrative Support for the Educator Development Program

  • A1. Staff front desk in reception area of the office.
  • A2. Monitor voicemail, email and school/community inquiries.
  • A3. Keep accurate records of all Educator Development expenses.
  • A4. Maintain an office credit card and work with Purchasing to allocate expenses and maintain records of purchases.
  • A5. Serve as contact between Educator Development program and Creative Services.
  • A6. Serve as contact between Educator Development program and Business Services.
  • A7. Handle all travel requests, payment to individual requests, and purchasing requests by utilizing appropriate paperwork, maintaining appropriate records and working with Business Services.
  • A8. Oversee the maintenance of all office equipment; phones, copiers, printers and computers.
  • A9. Oversee the ordering of office supplies.
  • A10. Develop and maintain program files on departmental drive.
  • A11. Coordinate all communication for PDEV courses and workshops with Registrar, including communication with external providers (Tools for Learning, VESI, and other external instructors).
  • A12. Coordinate all workshop support purchases (books, materials) with Director of Advanced Professional Development.
  • A13. Update the website with dates, contacts and other information from Educator Development program.
  • A14. Hire student workers and prepare personnel forms. Train, schedule and supervise workers; establish priorities and assign work.

30% B. Administrative Support for Grant Activities

  • B1. Maintain contact and activity contacts for all participants in grant activities.
  • B2. Coordinate schedules and planning for grant personnel meetings, workshops and off-site activities.
  • B3. Work with appropriate offices to ensure that all payments are made in a timely manner to grant instructors, clinical supervisors, and participants each semester.

30% C. Administrative Support for Advising and Clinical Staff

  • C1. Schedule individual appointments with Advisor. Provide information needed by Advisor for appointments.
  • C2. Schedule individual appointments with Clinical Coordinator. Provide information needed by Clinical Coordinator for appointments.
  • C3. Maintain files for advising information sheets and co-teaching training; support outreach co-teaching training through generation and organization of materials.

REQUIRED KNOWLEDGE AND ABILITIES

Effective professional interpersonal, oral and written communication, and listening skills.
Ability to work effectively with a diverse population of students, faculty, staff and the general public
Knowledge of modern office practices and equipment, including voicemail, copiers, printers, fax machines and multi line phones.
Knowledge of Microsoft Office products, in particular Excel, Word, Outlook and Access.
Ability to establish and meet goals, including coordinating with others outside of the group.
Ability to handle tasks with numerous interruptions while adhering to strict timelines.
Knowledge of University policies, requirements, and procedures as they relate to an academic department.
Knowledge of University policies, requirements and procedures as they relate to professional activities involving area schools and communities.
Knowledge of laws, regulations, and standard procedures pertaining to State and UW-Parkside purchasing operations.
Skill in purchasing products and services.
Knowledge of data management systems such as SOLAR, WISDM and DARS.

ERGONOMIC REQUIREMENTS:

Sufficient mobility and dexterity to move around the office.
Overhead lifting required for retrieving materials from shelving
Ability to lift and carry 10-25 pounds on occasion
Walking, kneeling, bending, stooping and standing
Reaching into drawers, filing cabinets and shelves
Manual dexterity required to work with keyboard, mouse and monitor
Exposure to computer monitor for extended periods of time
Sitting for extended periods of time
Occasional travel

QUALIFICATIONS

Required:

  • Microsoft Office proficiency
  • 2 or more years of administrative support experience
  • Previous purchasing experience
  • Previous experience with hiring, training or supervising others

Preferred:

  • Previous experience working with grants
  • Knowledge of and ability to use the SOLAR System
  • Knowledge of and ability to use the WISDM System
  • Knowledge of and ability to use the DARS System
  • Knowledge of University policies, requirements, and procedures as they relate to an academic department
  • Knowledge of University policies, requirements and procedures as they relate to professional activities involving area schools and communities

SALARY AND BENEFITS

Minimum hourly pay of $15.411 based upon qualifications and experience. The UW System provides a liberal benefits package, including participation in a state pension plan.

* Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/Univ-staff.pdf

* Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

REVIEW OF APPLICATIONS

To ensure consideration, completed online application materials must be submitted by 11:59 pm on Wednesday, March 16, 2016.

APPLICATION PROCESS

All applications are to be submitted electronically through our employment portal.

STEP 1: Please select the applicable link below:

External Applicants: https://www.careers.wisconsin.edu  (NOT currently employed by the University of Wisconsin System)

Internal Applicants: https://www.hrs.wisconsin.edu  (Currently employed by the University of Wisconsin System)

STEP 2: Under "Basic Job Search" choose:
"Advanced Search", Job Opening ID: "11190"
Find Jobs Posted Within: "Anytime" click "Search"
Select "University Services Program Associate, IPED", click "Apply Now"

You must login before you can apply. Input your "User Name" and "Password" and select "Login". If you have not yet registered, click "Register Now" to begin the registration process.

STEP 3: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter specifically addressing the required and preferred qualifications
  • Resume
  • Names and contact information for three references

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.

CONTACT INFORMATION

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Mary Jo Gdovin
(262) 595-2094
Email: gdovin@uwp.edu

THE UNIVERSITY

The University of Wisconsin-Parkside is a comprehensive campus of the University of Wisconsin System with approximately 4800 students, 120 faculty, and 70 instructional academic staff offering 33 undergraduate majors and 3 master's degrees in 22 academic departments. The campus is located between the cities of Kenosha and Racine in southeastern Wisconsin, within the Chicago-Milwaukee corridor.

The University is situated on 700 acres of prairie and woodland approximately two miles west of Lake Michigan. Consisting of 15 buildings, the coherence and unity of the original campus design within its natural landscape has been sustained over four decades of development. Recent additions include a renovated and expanded student center, a 250 bed suite-style residence hall, and a greatly expanded and renovated center for the arts and humanities.

LEGAL NOTICES

A criminal background check will be required at the time of hire.

UW-Parkside is an AA/EEO employer. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
See Wis. Stat. sec. 19.36(7).

Contact Name: Mary Jo Gdovin

Contact Phone: (262) 595-2094

Contact Email: gdovin@uwp.edu

900 Wood Road · P.O. Box 2000 · Kenosha, WI 53141-2000 P 262-595-2345